September  11, 2012

President Debbie Herbert called the meeting to order at 5:25 p.m.  Trustees in attendance were Anna Gregory, Anna Jesse, Steve Coffman, Debbie Herbert, Mary Ann Scott, and terry Ripple.  Linda Williams was absent.  Librarians Kay Burrous and Carol Smith were also present.

The agenda was approved as presented.

The minutes for the August 14, 2012 were approved as distributed.

The financial report for August was approved as distributed.

The librarian’s report was made.

There was lengthy discussion concerning the use of the board room by the public by not-for-profit organizations.  terry Ripple made a motion that the fee for the board meeting be raised to $3  (with the option to raise the fee).  The board will allow the room to be used at our discretion and with limited food.  The room will be available on a first come, first served basis.  Anna Jesse seconded the motion.  The motion passed with 6 ayes and no nays.

There was also some discussion about hosting events in the board room such as a Lego night.  Wednesday evenings would be the best evening.  It was noted that students needing to fulfill their community service requirements might be willing to man some of these events.

The Macon Community Rummage Wale will be October 5 & 6.  We discussed asking the Friends of the Library to man a book sale and a bake sale during this event.

Unfinished Business:  Debbie will have the final information that Kay needs by September 14 to finish the Per Capita Grant.

The annual report has been completed.  A motion was made by Mary Ann Scott to accept the new budget.  Steve Coffman seconded it.  Roll call vote passed wit h6 ayes and 0 nays.  Results were as follows:  Anna Gregory (aye), Anna Jesse (aye), Steve Coffman (aye), Debbie Herbert (aye), Terry Ripple (aye), and Mary Ann Scott (aye),  Linda Williams was absent.

Carol announced that the grade school classrooms will not be visiting the library this year.

Anna Gregory spoke to Jesses’ Plumbing and Heating about the fees for out annual maintenance checkups.  The agreement does include 2 visits (spring and fall).  They will be returning in October.  Anna has paid them.

Anna also reported that she has investigated the problem with our trees and found that it is a bore that is killing them.

Anna Jesse made a motion that we adjourn.  It was seconded by Steve Coffman.  The motion passed 6 ayes and 0 nays.  The meeting adjourned at 6:35 p.m.

Our next meeting will be October 9, 2012

 

October 9, 2012

 President Debbie Herbert called the meeting to order at 5:20 p.m.  Trustees in attendance were:  Anna Gregory, Anna Jesse, Steve Coffman, Debbie Herbert, Mary Ann Scott, and Terry Ripple and Linda Williams.  Librarians Carol Smith and Vicki Carr were also present.

The agenda was approved as presented.

The minutes for the September 11^th 2012 meeting were approved as distributed.

The financial report for September was approved as distributed.

The librarian’s report was made.  Carol reported that we have received payment for the use of our library for a weight loss program meeting.

Vicki reported on the seminar for support staff that she, Carol Smith and Carol Robinett recently attended.  The found it very informative.

Vicki also reported that the Friends of the Library made $37.80 on their recent bake sale and $136.50 on their book sale.  They are considering hosting a Soup and Sandwich Supper in the near future.

Debbie reported that the Annual Report has been completed.

A motion was made by Linda Williams to levy and publish the budget.  Steve Coffman seconded the motion.  The motion passed with 7 ayes and 0 nays.

Linda Williams presented some information from the Monmouth Library.  She explained that their Friends of the Library had set up very nice displays at community events promotion their library.  We discussed possible, similar events that our Friends of the Library could do.

We also discussed possible classes on photography, cell phones and computers.

A motion was made by Anna Jesse to adjourn.  It was seconded by Mary Ann Scott.  The meeting adjourned at 5:40 p.m.

Our next meeting will be November 13, 2012

_____________________________

Submitted Terry L. Ripple, Secretary

November 13, 2012

President Debbie Herbert called the meeting to order at 5:25 p.m.   Trustees in attendance were Anna Gregory, Steve Coffman, Debbie Herbert, Mary Ann Scott, and Terry Ripple & Linda Williams.  Librarians Carol Smith and Kay Burrous were also present.

The agenda was approved as presented.  The minutes for the October 9th 2012 meeting were approved as distributed.

The Librarian’s Report was made.  Carol mentioned the need to replace the outdoor light on the east side of the building and the need of a new light weight vacuum cleaner.

We reviewed the 2013 Holiday Hours Schedule.  A motion was made by Steve Coffman to approve them as presented.  Linda Williams seconded the motion.  The motion passed with 6 ayes and 0 nays.

We discussed the fact that we have 3 seats that need to be filled in the next election.  Anna Jesse’s term will be up.  She has already taken a petition packed.  Linda William’s term will be up and she has agreed to run.  Mary Ann Scott replaced Sandy Schneiderjan when she moved.  Her term is up.  This position needs to be filled.  Petitions may be picked up at the library and are due back at the library by 5:00 p.m. December 24, 2012.

Our Per Capita Grant has been approved.  We received a check for $2,320.71.

Steve Coffman made a motion to approve the payment of our December 2012 bills.  Linda William’s seconded the motion.  The motion passed with 6 ayes and 0 nays.

A motion was made by Mary Ann Scott to adjourn.  It was seconded by Linda Williams.  the meeting adjourned at 5:40 p.m.

Our next meeting will be January 8, 2012

____________________
Terry L. Ripple, Secretary

January 8th, 2013

Vice-President Anna Jesse called the meeting to order at 5:26 p.m.  Anna Gregory, Steve Coffman, Mary Ann Scott, Terry Ripple, and Linda Williams were present.  Absent:  Debbie Herbert.  Librarians Carol Smith and Kay Burrous were also present.

The agenda was approved as presented.

The minutes for the November 2012 meeting were approved as distributed.

The financial reports for November & December were approved as distributed.

The librarian’s report was made.

Carol requested that we consider paying 1/2 of her health insurance increase.  This would amount to $10 per month.  The board will act on this at the February meeting.

Kay requested that we all look over our policy book.  there needs to be at least two  changes:  1) concerning shoveling snow and 2) concerning changes we recently made about renting the room.

Dennis Gregory has taken over the maintenance of the library.  Kay and Carol commented on the great job he is doing.

Certificates of Nomination have been filed for Linda Williams and Catherine Murray.

Kay will provide the List of Trustees to Stephen Bean.

The OSHA Report has been taken care of and all of the certificates are up to date.

Anna Gregory told us that the Certificates of Status of Real Estate have been taken care of by Ed Flynn.

The holiday closings were discussed and will be addressed when we review the policy book.  With the holiday falling as it did this year, the closings were longer than normal.  We need to make sure this doesn’t happen again in the future.

The new Illinois Library Rules and Laws Book is available to any of the trustees that care to read it.

Anna Gregory mentioned that there are drafts from the ceilings in certain areas of the building.

Steve Coffman made a motion that we adjourn.  Linda Williams seconded the motion.  Motion passed.  The meeting adjourned at 5:46 p.m.

Our next meeting will be February 12, 2013

____________________

Terry L. Ripple, Secretary

February 12, 2013

President Debbie Herbert called the meeting to order at 5:25 p.m.  Present:  Anna Gregory, Mary Ann Scott, Terry Ripple and Debbie Herbert.  Absent:  Anna Jesse, Steve Coffman and Linda Williams.  Librarians Carol Smith and Kay Burrous were also present.

The agenda was approved as presented.

The minutes for the January 2013 meeting were approved as distributed.

The financial reports for January were approved as distributed.

The librarian’s report was made.

Kay reported that a new library system will be going into effect this spring.  The new system will allow patrons to keep track of the books they have read.  The system will be down April 1st – 9th.  (These dates could change.)

Our accountant, David Diehl is retiring.  He will be turning our records over to McGuire, Yuhas, Huffman & Buckley CPAs.

We are to look over the first 3 policies in our policy book for the March meeting and make notes of things that need to be changed.

Carol has begun working on the Summer Reading Program.

National Library week is in April.  We will be handing out bookmarks.

We are saving paperbacks for Farm Progress.

We discussed the possibility of adding more insulation above the the ceiling.  Anna Gregory will speak to Don Baker and Chris Miller about this.  We will also have them check one of our windows that is bad.

Debbie will talk to Brian Ray about repairing one of the downspout straps.

We discussed Library On the Go.  Kay mentioned that we could use money from our Book Fund to help pay for this.  This would not interfere with us continuing to purchase new children’s books.  Terry Ripple made a motion that we use $3000 from our Book Fund and begin the Library On the Go.  Anna Gregory seconded the motion.  Roll all vote:  Anna Gregory (yes), Debbie Herbert (yes), Mary Ann Scott (yes), Terry Ripple (yes).  4 ayes and 0 nays.  Kay will send a press release at the appropriate time.

Anna Gregory made a motion to adjourn.  Mary Ann Scott seconded the motion.  The meeting adjourned at 6:12. p.m.

Our next meeting will be March 12, 2013.

____________________

Terry L. Ripple, Secretary

March 12, 2013

President Debbie Herbert called the meeting to order at 5:30 pm. Trustees in attendance included Debbie Herbert, Anna Jesse, Mary Ann Scott, Steve Coffman and Linda Williams. Librarian Kay Burrous and Vicki Carr were also present. Secretary Terry Ripple and Treasurer Anna Gregory were absent.

The minutes of the February 12, 2013 meeting were approved as distributed.

The financial report for February 12, 2013 were approved as distributed.

Librarian’s Report was made on circulation and computer usage.

The Summer Reading Program schedule is printed and being distributed. The schedule was discussed and looks like fun. Vicki is going to ask for help from the high school students who need 10 hours community service.

Kay reported on Library on the Go. They put in all of our patrons card numbers so everyone is ready to go. They included expired numbers so we only have to update for them to be good in the LOTG system.

We will be closed on April 9 & 10 for Polaris training which will be our new operating system. Anna Jesse made the motion and Steve Coffman seconded. Passed.

The first three policies were read and discussed. We will do the next three at the next meeting.

Eagle Ridge asked to use the meeting room to have a seminar for senior citizens and caretakers in the community. Permission was granted.

Our next meeting will be April 9, 2013 at 5:15.

Upon a motion by Anna Jesse and second by Steve Coffman, the meeting was adjourned.

Submitted by Debbie Herbert, President

April  9, 2013

President Debbie Herbert called the meeting to order at 5:26 p.m. Trustees in attendance were: Anna Gregory, Anna Jesse, Debbie Herbert,  Mary Ann Scott, Linda Williams and Terry Ripple. Librarians Kay Burrous, Carol Smith and Vicki Carr were also present. Steve Coffman was absent.

The agenda was approved as presented.

The minutes for the March 2013 meeting were approved as distributed.

The financial report for March 2013 was approved as distributed.

The librarians report was made. The Summer Reading Program Schedule is complete and will be printed in the paper.

Kay announced that Carol Robinet has resigned. It was suggested that we hire Erica Funk to help during the summer. There was discussion about her experience, salary and our needs. Terry Ripple made a motion that we hire Erica for the summer to work every other Saturday and as needed. Her salary will be $8.50 per hour during training and $8.75 per hour when she has completed her training and can work on her own. Linda Williams seconded the motion. 6 ayes 0 nays. Motion carried.

Anna Gregory presented some suggestions that she was given by her son. They were discussed.

Kay announced that the Statements of Economic Interest have been filed. She also let us know that we will receive $2,325.57 from the Per Capita Grant.

Debbie Herbert gave us a demonstration of the Library on the Go on her Kindle.

We will be saving paperback books for the Farm Progress Show coming up this summer.

We worked on updating the library handbook and will continue that next month.

This was Mary Ann Scott’s last night to serve on the board. We thanked her for her service.

Anna Jesse made a motion to adjourn. It was seconded by Linda Williams. Meeting adjourned at 6:20 p.m.

Our next meeting will be May 14, 2013.

Terry L. Ripple, Secretary

 May 14th, 2013

President Debbie Herbert called the meeting to order at 5:25 p.m. Trustees in attendance were: Anna Gregory, Anna Jesse, Debbie Herbert, Linda Williams, Steve Coffman, Terry Ripple and new trustee Cathy Murray. Librarians Kay Burrous and Vicki Carr were also present. The agenda was approved as presented.

The minutes for the April 2013 meeting were approved as distributed.

The financial report for April 2013 was approved as distributed.

The librarians report was made. Kay explained that there are still some glitches with the new sysytem. She is working on bringing our websited up to date to include the new system.

Kay will print some small cards to leave at the desk with instructions for e-books.

Vicki reported on the Summer Reading Program. The program begins June 12 and runs through July 24. There currently is a poster contest at the library with 19 entries. She has volunteers lined up to assist her and fliers have been sent to the schools.

Kay gave us sheets to review concerning the requirements of the Per Capita Grant. We went over them and there was some discussion. We are to read the per capita requirement sheet and bring some ideas to the June meeting.

Linda Williams and Cathy Murray were sworn in as newly elected trustees by President, Debbie Herbert.

Linda Williams made a motion to appoint Anna Jesse to the vacant trustee position. Steve Coffman seconded the motion. 7 ayes 0 nays. The motion carried.

All remaining trustees were sworn in.

Linda Williams made a motion to leave the slate of officers as is. Steve Coffman seconded the motion. 7 ayes 0 nays. The motion carried.

President Debbie Herbert appointed the following committees:

Personnell: Anna Gregory, Debbie Herbert, Cathy Murray and Linda Williams

Building Committee: Steve Coffman and Anna Gregory

Secretary Audit: Anna Jesse and Debbie Herbert

Cathy Murray and Linda Williams are to contact the Buffet Foundation about possible financial assistance.

All trustees are to take the OMA test. Anna Gregory and Debbie Herbert are to take the FOIM Act test.

Kay requested that the cost of the non-resident library cards remain the same. Anna Jesse made a motion that we leave the cost at the current price of $105. Steve Coffman seconded the motion. Roll call vote: Steve Coffman-y, Anna Gregory-y, Anna Jesse-y, Debbie Herbert-y, Terry Ripple-y, Cathy Murray-y, and Linda Williams-y. The motion passed with 7 ayes and 0 nays.

President Debbie Herbert tabled the plan to continue the review of our policy book until next month.

Terry Ripple made a motion to adjourn. It was seconded by Anna Gregory. 7 ayes 0 nays. Motion passed.

The meeting adjourned at 6:20 p.m.

Our next meeting will be June 11, 2013

Terry L. Ripple, Secretary
June 11, 2013

President Debbie Herbert called the meeting to order at 5:25. Trustees in attendance included: Debbie Herbert, Linda Williams, Steve Coffman, Anna Gregory, Anna Jesse, Terry Ripple and Cathy Murray. Kay Burrous, Carol Smith and Vicki Carr were also in attendance. The minutes of the May 14th meeting were read and approved as distributed.

The Treasurer’s Report for May 2013 was corrected. There was a typing error on the IMRF information. A motion was made by Terry Ripple to approve the report with the corrections. Steve Coffman seconded the motion. Motion was passed 7 ayes and 0 nayes.

Kay gave the librarians’ report. Due to the implementation of the new system we are still unable to get figures on the “Library on the Go” activity. There is work being done to correct this in the near future.

Ther Personnel Committee will meet at the library June 15, 2013 at 5:15 pm.

A motion was made by Steve Coffman to adopt and publish the Prevailing Wage. The motion was seconded by Cathy Murray. Roll Call vote: Steve Coffman aye, Ann Gregory aye, Anna Jesse aye, Debbie Herbert aye, Terry Ripple aye, Cathy Murray aye, and Linda Williams aye. Motion carried 7 ayes 0 nayes.

Kay reported that we have received the Per Capita Grant check for $2325.57.

Debbie Herbert volunteered to pull together the information of requirements that Kay needs for our next Per Capita Grant application.

Vicki Carr reported that they are ready for the Summer Reading Program. There are 33 children signed up at this time.

Kay reported that she is working on the End of the Fiscal Year Report.

A motion was made by Anna Jesse to adopt and publish the meeting dates. Steve Coffman seconded the motion. The motion passed 7 ayes and 0 nayes. Motion carried.

Kay Burrous and Anna Gregory will be working on the Annual Report. Kay explained that due to the new system, the information is not as accurated as it has been in the past.

Kay reported that carpenter ants have been found and treated. Mosers suggested that they spray quarterly. Terry Ripple made a motion to approve the monthly treatments. Anna Jesse seonded the motion. 7 ayes and 0 nayes. Motion carried.

Kay presented the Take 10 trial offered by the Illinois Heartland Library System to the board. The cost is$750. After some discussion Steve Coffman made a motion that we decline the offer. Cathy Murray seconded the motion. The motion carried 7 ayes and 0 nayes.

Also available to us is the ZINIO, a program for on-line magazines. The cost is $750. After discussion Terry Ripple made a motion to decline the offer. Steve Coffman seconded the motion. 7 ayes and 0 nayes. The motion carried.

President Debbie Herbert presented a letter of resignation from Librarian Carol Smith. Carol would like to be rehired as a library clerk. A motion was reluctantly made to accept Carol’s resignation by Anna Gregory. Anna Jesse seconded the motion. 7 ayes and 0 nayes. Motion carried. Debbie stated that the personnel committee will take Carol’s request to be rehired under consideration at their next meeting.

Terry Ripple reported on a book drive being made by a 7 year old girl for patients in the St. Louis Children’s Hospital and requested that we donate any available used children books. The board generously offered to donate the used books that we have to this book drive.

The board continued to the review of the policies. A motion was made by Anna Jesse to raise the cost to replace a lost library card from $3 to $5. Steve Coffman seconded the motion. 7 ayes 0 nayes. Motion carried. We will continue to review the policies.

Kay reported that the new website is being designed.

Anna Gregory and Steve Coffman have looked over the windows and said the problem appears to be leaking from the top of the windows. This will be looked into further for repair.

A motion was was made by Anna Jesse to adjourn. Cathy Murray seconded the motion. 7 ayes 0 nayes. Motion carried. The meeting adjoured at 6:37 pm.

Our next meeting will be July 9, 2013 at 5:15 pm.

Terry Ripple, Secretary

July 9th, 2013
President Debbie Herbert called the meeting to order at 5:27 p.m. Trustees in attendance were: Anna Gregory, Debbie Herbert, Linda Williams, Cathy Murray and Terry Ripple. Librarians Kay Burrous and Vicki Carr were also present. Absent were Ann Jesse and Steve Coffman.

The agenda was approved as presented.

The minutes for the June 11, 2013 meeting were approved with the following correction: the spelling of Zinia changed to Zinio.

The financial report for June, 2013 was approved as distributed. The new fiscal year bagan July 1, 2013.

The librarians’ report was made. Kay explained that the RPLS building has closed. Our hub will now be out of Champaign. This will affect RPLS employees and class locations for librarians. Kay also reported that she had to purchase a new printer.

Anna Jesse and Debbie Herbert will audit the Secretary Book July 11.

We continued to work on the policy books. Trustees are to read: Goals, Volunteers and Meeting Rooms in the policy book by the August meeting and make notes of necessary changes. Debbie will purchase new dividers and tabs to make our books all uniform.

Vicki reported on the Summer Reading Program. It is going well. There have been approximately 50 (this includes children and adults) attending each session.

Kay continues to work on the Per Capita Grant Requirements.

Cathy Murray made a motion to approve the Building & Maintenance Fund and set the special meeting date for August 13, 2013. Linda Williams seconded the motion. Roll call vote as follows: Anna Gregory – Y, Debbie Herbert – Y, Linda Williams – Y, Cathy Murray – Y and Terry Ripple – Y. 5 ayes, 0 nays Motion carried. Anna will see to it that it is published.

Anna Gregory will begin work on the budget.

Anna Gregory pointed out that we have a surplus of $5,000 available to apply to our roof loan. Linda Williams made a motion that we apply the $5,000 to the loan for our roof. Cathy Murray seconded the motion. 5 ayes, 0 nays. Motion carried.

Cathy Murray made a motion to adjourn. The motion was seconded by Linda Williams.

The meeting adjourned at 6:22 pm.

Our next meeting will be August 13, 2013.

Terry L. Ripple, Secretary

August 13th, 2013

President Debbie Herbert called the meeting to order at 5:30 p.m. Trustees in attendance were: Anna Gregory, Anna Jesse, Debbie Herbert and Terry Ripple. Librarians Kay Burrous and Vicki Carr were also present. Absent were Linda Williams, Cathy Murray and Steve Coffman.

The agenda was approved as presented.

The minutes for the July 9th, 2013 meeting were approved as presented.

The financial report for July, 2013 was approved as distributed.

The librarians’ report was made. Vicki reported that the Summer Reading Program went very well and the volunteers were great. She is hoping to reach the younger children next year and is working on ideas.

There was no correspondence.

The review of Policies was tabled. Debbie is taking all of the trustee policy books home to organize them. Once this is completed they will be redistributed and then maintained by the trustees.

Kay is still working on the Per Capita Grant. Debbie will be finishing up her part for Kay.

A motion was made by Anna Jesse to pass the budget ordinance. It was seconded by Terry Ripple. Roll call vote: Anna Jesse aye, Anna Gregory aye, Debbie Herbert aye and Terry Ripple aye. Motion passed 4 ayes, 0 nays.

Anna Gregory will get the necessary information to our accountant for the audit.

Debbie Herbert announced that trustee Steve Coffman will be resigning.

Kay announced that the “Library on the Go” cost may be lowered from $3,000 to $1,500 when the new contracts are signed.

Anna Gregory asked about having the library carpet cleaned. After some discussion it was decided that we will wait until spring.

Anna Gregory made a motion to adjourn. Anna Jesse seconded the motion. Motion carried.

The meeting adjourned at 5:55 p.m.

Our next meeting will be September 10th, 2013.

Terry L Ripple, Secretary

September 10, 2013

President Debbie Herbert called the meeting to order ar 5:25 p.m.  Trustees in attendance included:  Debbie Herbert, Linda Williams, Cathy Murray and Anna Gregory.  Librarians Kay Burrous and Vicki Carr were also present.  Secretary Terry Ripple and Anna Jesse were absent.

The minutes of the  August 13, 2013 meeting were approved as distributed.

The financial report for August 13, 2013 was approved as distributed.

The Librarian’s Report was made on circulation and computer usage.  Also, the pre-K came this morning!!  There are four teachers who will be bringing classes every other week.  There was no correspondence this month.

The Review of Policies was continued and some changes were made.  This review will continue next month starting with the “Collection Development Policy”.

Strenghths, challenges and opportunities of the library in the community were discussed and made note of so that Kay can include them in the Per Capita Grant application.

The Budget Levy Ordinance was discussed.  A motion to pass the levy was made by Linda Williams and seconded by Debbie Herbert.  Roll call vote results:  Anna Gregory aye, Debbie Herbert aye, Linda Williams aye, Cathy Murray aye.  4 ayes, 0 nays.  Motion carried.

It was reported that Lori Nixon is doing well in her training and is now working some.  There was discussion on raising her wages from minimum wage.  Minutes of the personnel committee indicate that a review is to be made after ninety days of employment and then a raise can be discussed.  The raise was tabled to be reviewed at a later date.

Anna Gregory made a motion to adjourn.  Linda Williams seconded the motion.  Motion carried.  The meeting adjourned at 6:40 p.m.

Our  next meeting wil be October 8, 2013.

Submitted by Cathy Murray, Acting Secretary

OCTOBER 8, 2013

President Debbie Herbert called the meeting to order at 5:26 p.m. Trustees in attendance were: Anna Gregory, Anna Jesse, Debbie Herbert, Linda Williams and Terry Ripple. Librarians Kay Burrous and Vicki Carr were also present. Cathy Murray was absent.

The agenda was approved as presented.

The minutes for the September 10th, 2013 meeting were corrected and approved.

The financial report for September 2013 was approved as distributed.

The Librarians Report was made.

Vicki reported that the pre-K and (4) second grade classes will be visiting the library twice a month. Joyce Roush will be retiring as our storyteller after twenty – years. There was discussion as how to honor her.

Kay reported that the board room has been rented Saturday, October 12 for a photographer to take Halloween and family photos.

Kay also presented a request from a non-denominational group to rent the board room for a Bible Study on October 13, 20 and 27 from 3:30 – 5:30 pm. The group will have approximately 40 members. They will bring the additional chairs that they need. A motion to rent the group the board room for the above dates was made by Terry Ripple and seconded by Linda Williams. Motioned carried 5 ayes 0 nays. It was decided that trustees will let them in on each of these dates: October 13 (Vicki), October 20 (Lori) and October 27 (Debbie).

Kay presented information about a community service radio ad with a cost of $166. It was discussed and rejected.

Kay announced that the Per capita Grant has been filed.

Kay asked permission to host a “small public library meeting” in the future. This would involve us providing breakfast and lunch for those attending. Lori Nixon has offered to prepare food. The library would need to cover the costs. This will be addressed again at the time of need. It was mentioned that board members might volunteer to provide the food. Kay was granted permission to extend the invitation.

President Debbie Herbert tabled the Policy Review until next meeting.

Anna Gregory readdressed the issue of the bad window in the south east corner of the library. She is to have Chris Miller get her a price to have it replaced.

Anna Gregory requested a new vacuum cleaner be purchased, as the one we have is no longer working. A motion was made by Terry Ripple to allow Anna to spend up to $400 on a new commercial vacuum cleaner. Linda Williams seconded the motion. Motion carried. 5 ayes 0 nays.

A motion was made by Anna Jesse to adjourn. It was seconded by Linda Williams. The meeting adjourned at 6:10 pm.

Our next meeting will be November 12, 2013.

Terry L. Ripple, Secretary

November 12th, 2013

President Debbie Herbert called the meeting to order at 5:20 pm.  Trustees in attendance:  Debbie Herbert, Linda Williams, Anna Jesse, Terry Ripple and Cathy Murray.  Kay Burrous and Vicki Carr were also in attendance.

The minutes of the October 8th meeting were read and approved as distributed.

The Treasurer’s Report for October 2013  was gone over.  There were a few questions for Anna by the board.  Since Anna was not available to answer the questions the report was not approved.

Kay presented the Librarian’s Report and Correspondence.

The review of policies was tabled.

Vicki reported that the visits from the schools are going very well.

A motion was made by Cathy Murrary to approve paying the December bills as they come in.  Anna Jesse seconded the motion.  Motion approved.

The board reviewed the Christmas and New Year’s holiday hours.  A motion was made to accept the schedule by Cathy Murrary.  Anna Jesse seconded the motion.  Motion approved.

It was reported that the volunteers for the summer reading program were recognized in newspaper articles.  We also discussed how best to recognize Joyce Roush for her 18 years of volunteer service.  Since Joyce is a big movie lover it was decided that a book case (with plaque) to shelve movies would be an appropriate way to honor her.  We will also look for a statue of a child reading a book as a personal memento.  Terry will look for a statue.

The AARP drivers program will be held at the library Saturday, November 16th from 8:30 am until 4:30 pm.  Kay asked for permission for Lori Nixon  to prepare food for this event rather than purchasing Subway.  The cost will be covered by the library.  Permission was granted with our thanks to Lori.

There was extended discussion on the replacement of windows.  Debbie presented the bids that she had.  Due to the fact that some of the board members needed to leave early, a special meeting will be held Tuesday, November 19th.

A motion a adjourn was made by Terry Ripple.  It was seconded by Linda Williams.  Motion carried.  The meeting adjourned at 6:25 pm.

Our next regular meeting will be January 14,  2014 at 5:15 pm.

_______________________________
Submitted by Terry Ripple, Secretary

January 14th,  2014

President Debbie Herbert called the meeting to order at 5:35 pm.  Trustees in attendance included:  Debbie Herbert, Linda Williams, Anna Gregory, Anna Jesse, Terry Ripple and Cathy Murray.  Vicki Carr was also in attendance.

The minutes of the November 12th, 2013 meeting were approved as distributed.

The Treasurer’s Report for November and December 2013 were approved as distributed.  The question that we had about the October 2013 financial report was answered by Anna and approved.

Anna informed us that our new auditor strongly suggested that when making our budget we figure as closely as possible.

Vicki presented the Librarian’s Report.  She gave us information from the High School Journalism  class about ads they are selling.  This will be discussed at a later date.

The review of policies continues. Debbie had worked on several of our books.  She returned them with dividers and we worked on the handbooks.  We will resume work on this project next month.

The resignation of Trustee Steve Coffman was presented and accepted.  We need to be looking for another trustee to fill this position.  Trustees are asked to give this consideration.

Vicki mentioned a problem with the east door.  It is thought to be due to the extreme cold and the heaving of the concrete in front of the door.  She will watch and see if this solves itself as the temperatures rise.

Deb reported that our windows have been ordered but have not arrived.

Anna reported that there was a slight problem with the room rental in the fall.  It required a lot of cleaning.  There was discussion.  It was noted that the cleaning is what the rental fee is used for.  However it will be mentioned in the future to renters.

The Certificate of Status of Real Estate has been filed by Ed Flynn.  (This is for our tax exempt status.)

Vicki will be taking care of downloading and printing policies and obtaining current compliance posters.

Linda Williams brought the statue that was purchased for Joyce Roush.  The shelf purchased in Joyce’s honor is up and movies are on the shelves.  A photo is to be taken to take to Joyce along with the statue for presentation.  We also decided to give an identical statue to Carol Smith for her many years of service to the Library.

A motion was made by Terry Ripple to adjourn.  It was seconded by Linda Williams.  The meeting adjourned at 6:20 pm.

Our next regular meeting will be February 11, 2014 at 5:15 pm.

________________________________
Submitted by Terry Ripple, Secretary

February 11, 2014

President Debbie Herbert called the meeting to order at 5:21 p.m.  Trustees in attendance included: Debbie Herbert, Anna Gregory, Anna Jesse, Terry Ripple and Cathy Murray.  Librarians Kay Burrous and Vicki Carr were also in attendance.  Absent was Linda Williams.

The minutes of the January 14th’ 2014 meeting were approved as distributed.

The Financial report was approved as distributed.

Kay gave the librarians report.
She also informed us that she received a letter stating that we would receive $2828.75 from the Per Capita Grant.
Kay also asked the board about participating in the Street Fest in June of this year as a way to promote the library.  She will ask the Friends of the Library about holding a book sale booth.

Vicki reported that they have begun brainstorming for the Summer Reading Program.  They hope to repeat the events including the kiln work, the water activity and possibly the Scovill Zoo.  Vicki also told us she will be gone at the time of Kick Off.  Kay or Lori may go in her place if available.

We will continue our project of reviewing the policies at the March meeting.

Kay will be putting something in the newspaper about the National Library month.  Also, she and Vicki have put together some baskets for a drawing to support this event.

Anna Gregory and Vicki Carr are continuing to work on reports for the auditor.  They are waiting to hear back from him so that we can discuss the new categories.

Kay pointed out that the Library On The Go has books only from the old Rolling Prairie Library System.  This has been somewhat misleading as to the number of e-books that are available to our clients.  She will be checking into the costs of 3M Cloud Membership.

The Board adjourned for a closed personnel meeting at 5:48 p.m.  The personnel meeting adjourned at 5:56 p.m.

A motion was made by Cathy Murrary to adjourn the board meeting.  It was seconded by Anna jesse.  The meeting adjourned at 5:58 p.m.

Our next regular meeting will be March 12th 2014 at 5:15 p.m.

_______________________________
Submitted by Terry Ripple, Secretary
March 11th, 2014

President Debbie Herbert called the meeting to order at 5:28 p.m.
Present: Anna Gregory, Anna Jesse, Linda Williams, Cathy Murray, Terry Ripple and Debbie Herbert.  Librarian Kay Burrous was present.

The agenda was approved as presented.

The minutes for the February 2014 meeting were approved as distributed.

The financial reports for February were approved as distributed.

The librarian’s report was made.

Kay reported that they are working  on the Summer Reading Program and planning to do some joint events with the Blue Mound Library on two programs for a savings to both libraries.

It was noted that our current library schedule did not follow policy.  According to our policy we are to be closed on the Saturday following a holiday that falls on a Friday.  Therefore, we will be closed not only Friday July 4th but also Saturday July 5th.

Debbie reported that the summer volunteers have some ideas for the water event for the Summer Reading Program.  Kay encouraged them to bring their ideas to the librarians.  The girls (volunteers) are also willing to work Summer-fest Event.

Debbie is going to donate two children’s books written by Rush Limbaugh to the library.  These are not political books.

There was discussion of the outdoor lights and flag that was damaged during the recent high winds.  Anna Gregory said that the lights were originally purchased from Flaugher Electric.  Chris Miller is to come by and check the roof and lights for wind damage.  He is also to check the attic for insulation.  Debbie is to follow up with the insurance adjusters.

A motion was made by Anna Gregory to adjourn.  The motion was seconded by Cathy Murray.  The meeting adjourned at 5:55 P.M.

Our next meeting will by April 8th , 2014.

Submitted by Terry Ripple, Secretary

________________________________
April 8th, 2014

President Debbie Herbert called the meeting to order at 5:22pm.  Trustees in attendance included: Debbie Herbert, Linda Williams, Anna Gregory, Anna Jesse and Terry Ripple.  Cathy Murray was absent. Librarians Kay Burrous and Vicki Carr were also in attendance.

The minutes of the March 11th meeting were approved as distributed.

The Treasurer’s report for March 2014 was approved as distributed.

The Librarians report was given.  There was no correspondence.  The Summer Reading Program is ready to go.  The schedule was distributed to the board.
The theme this year will be Paws to Read.

Kay presented some suggested changes to the meeting room policy.  The board discussed the additions.  A motion was made by Terry Ripple to accept the new policy as presented.  Anna Jesse seconded the motion.  Motion carried.

Kay suggested that we wait to work on the Per Capita Requirements.  There will be a new book sent to us.  We will work on the requirements when we receive the updated book.

Debbie Herbert continues to speak to the insurance company concerning our settlement for the wind damage to the outdoor lights and flag.  There has been some discrepancy concerning our deductible and to the lights to be used to replace the damaged light.  Debbie did find that we definitely have a $500 deductible for this type of damage.  Dave Cribbett has located lights that will match the ones that we currently have.  Debbie will continue to follow up with the insurance company and reject the the current bid.  (Kay will get the bill for the new flag and rope to Debbie.)

We discussed cleaning the carpets.  It was decided that we will have the meeting room cleaned as soon as possible.  The remainder of the carpets will be cleaned this summer.  Kay will contact Hite Carpet Cleaning.

The trustees drew names for the winner of the baskets prepared by Vicki.  Winner of the “kids” basket was : Hannah or Will Warnick.  Winner of the adult basket was Ryan Carder.

A motion was made by Anna Gregory to adjourn.  It was seconded by Linda Williams.  The meeting adjourned at 6:02 pm.

Our next regular meeting will be May 13, 2014 at 5:15 pm

Submitted by Terry Ripple, Secretary

May 13th, 2014

President Debbie Herbert called the meeting to order at 5:29 pm. Trustees in attendance included: Debbie Herbert, Linda Williams, Anna Gregory, Anna Jesse and Terry Ripple. Cathy Murray was absent. Librarians Kay Burrous and Vicki Carr were also in attendance.

The Minutes of the April 08th, 2014 meeting wer approved as distributed.

The Treasurer’s Report for April 2014 was approved as distributed. Anna Gregory explained that she is corresponding with the state to correct an incorrect tax bill.

The Librarians Report was given.

The Summer Reading Program is ready to go. Peggy Carson has made darling “Pets” to be used as prizes for the program. Each trustee will send her a personal thank you. The library staff is excited and everything is ready to go.

Kay showed us a copy of the new “Standards Book” and explained that they “Edge Assessment” must be completed and sent with the Per Capita Grant request.
Board members were given a copy of the Management Resource Sharing Handout. The trustees are to read this and be ready to discuss it at the next meeting.
Kay also informed the board that at least one staff and one board member must attend one instructional course (ex. Webinar) to qualify us for the Per Capita Grant. Kay will get us dates and more information.
Kay also mentioned the possibility of receiving monies from gambling revenues. It was unclear if or how this could affect our district. Kay is going to make some phone calls and inquiries.

We also were informed about receiving a “Sticky Receipt” printer from the Illinois Heartland Library System.

There was discussion about possibly needing to purchase new computers. Our computers ar still using the XP operating system which is outdated and probably at risk. Kay will be speaking to Steve about what we might need to do to remedy this.

The Library Meeting Room carpet has been cleaned. We are waiting on the installation of our new windows to clean the remaining carpets. Kay presented the board with the estimate for cleaning and Scotch Guarding the carpets.

Review of policies was tabled.

There was discussion about the Non-Resident card. Anna Gregory made a motion to leave the cost at the current charge of $105. Linda Williams seconded the motion. The motion carried.

Children’s Book Week is this coming week. Posters are up and candy has been sent to the teachers.

A motion to adjourn was made by Linda Williams. It was seconded by Terry Ripple. The meeting adjourned at 6:22 pm.

Our next regular meeting will be June 10th, 2014 at 5:15 pm.

Submitted by Terry Ripple, Secretary

June 10th 2014

President Debbie Herbert called the meeting to order at 5:27 pm. Trustees in attendance included: Debbie Herbert, Linda Williams, Anna Gregory and Terry Ripple.  Cathy Murrary and Anna Jesse were absent. Librarians Kay Burrous and Vicki Carr were also in attendance.

The minutes of the May 13th meeting were approved as distributed.

The Financial Report for May 2014 was approved as distributed.  Anna is still working to get our tax bill corrected.

The Librarians Report was given.  The Summer Reading Program registration has begun.  The program gegins the 18th.

Kay reported to the board that a book sent to the Camden City Library in New Jersey was not returned to us.  The cost of the book is $7 and not really worth the effort to recoup from that library.  Terry Ripple made a motion that we waive the $7 charge.  Anna Gregory seconded the motion.  The motion passed.

Review of policies was tabled.

The Personnel Committee (Debbie Herbert, Linda Williams and Terry Ripple) will meet Thursday, June 19th at 5:15.

Kay Burrous and Ann Gregory continue to work on the End of Fiscal Yeal Annual Report.

The board reviewed Chapter 7(Collection Management and Resource Sharing) for the per capita grant.  It was noted that we cannot fulfill some of the standards due to our budget limitations.  Debbie Herbert will write a paragraph explaining this for the per capita grant.

The June book sale that will be held at the Macon Street Fest was discussed.  The Friends of the Library are taking care of this for us.  Books will be placed in boxes on a trailer so they can be easily moved at night.  There are several young volunteers to help with this as well.

During the review there were ideas about ways to promote the Library during the Macon Street Fest and possibly a continuing “Did You Know” promotion in the library highlighting local history.

It was rreported that the previously mentioned “gambling money” goes to the city.  We need to ask them about that.  It was also mentioned that TIF money should be investigated.

The Secretary’s Book Audit will be done in July.

Kay inquired about having the trees trimmed.  The board agreed for her to call Ryan Murrary to take care of that.

A motion was made by Anna Gregory to adopt the Prevailing wage and publish and file the notice.  Terry Ripple seconded the motion:  Roll call vote:  Debbie Herbert y, Anna Gregory y, Linda Williams y, Terry Ripple y.  Motion carried 4 ayes, 0 nays.

A motion was made by Linda Williams to adopt and publish the list of dates, trustees and librarians for 2014-2015 with the following change:  The November 11, 2014 meeting date was changed to November 18, 2014 due to Veterans Day.  The motion was seconded by Terry Ripple.  Motion passed.

A motion was made by Anna Gregory to adjourn.  Linda Williams seconed motion.  Motion carried.  The meeting was adjourned at 6:30 p.m.

Our next regular meeting will be July 8, 2014 at 5:15 pm.

_______________________________
Submitted by Terry Ripple, Secretary

                July 8th, 2014

President Debbie Herbert called the meeting to order at 5:25 pm.  Trustees in Attendance Included:
Debbie Herbert, Linda Williams, Anna Gregory, Anna Jesse and Terry Ripple.  Cathy Murray was absent. Librarians Kay Burrous and Vicki Carr were also in attendance.

The minutes of the June 10th meeting were approved as distributed.

The Financial Report for June 2014 was approved as distributed.  Anna Gregory did get in touch with state. We have a credit owed to us from this error.

The Librarians Report was given:  Kay had been researching prices for new computers with monitors.  She also reported that Firefox has been installed in all of the computers.  The summer reading program is going very well.

Unfinished Business:  Review of policies was tabled.
The windows are in the process of being installed.  Debbie informed us that the Friends of the Library have $1000 to give to the board to put towards the new windows.

Kay reminded us of the garden statues that were purchased for Joyce Roush and Carol Smith.  Debbie Herbert and some of the other trustees will deliver Joyce her statue this coming Sunday afternoon.  The plaque for the bookcase purchased in Joyce’s honor will be placed on the bookcase and photographed to take to Joyce with the statue.

Ryan Murrary has been going some tree trimming for us.  He has asked permission to cut the 3 dead limbs back to the trunk of the tree.  A motion was made by Linda Williams to grant Ryan permission.  It was seconded by Anna Jesse.  The motion carried.

New Business:  A motion was made by Anna Jesse to pass the Building & Maintenance Ordinance.  It was seconded by Anna Gregory.  Roll call vote:  Anna Gregory y, Anna Jesse y, Debbie Herbert y, Linda Williams y, Terry Ripple y.  Motion carried.

Anna Gregory brought to our attention that according to our new auditor, we need to adjust our budget.  As it stands now we will lose almost $5000 per year.  This is due to 5 categories in the budget that allows us to use from those categories only.  The categories are:  Social Security, IMRF, Building and Insurance and Building.  The auditor suggested that we lower the amount in these categories.

Anna Gregory suggested that we purchase a fireproof file cabinet for our payroll files.  A motion was made by Terry Ripple to purchase a fireproof  file cabinet for $840.  Linda Williams seconded the motion.  Motion carried.

A motion was made by Anna Jesse to adjourn.  It was seconded by Linda Williams.  The meeting adjourned at 6:36 p.m.

Our next regular meeting will be August 12, 2014 at 5:15 pm.

_______________________________
Submitted by Terry Ripple, Secretary

August 12th, 2014

President Debbie Herbert called the meeting to order at 5:27pm.  Trustees in attendance included:  Debbie Herbert, Anna Gregory, Anna Jesse, new trustee Barb Hogan and Terry Ripple.  Cathy Murray and Linda Williams were absent.  Librarians Kay Burrous and Vicki Carr were also in Attendance.

The minutes of the July 2014 meeting were approved as distributed.

The financial  Report for July 2014 were approved as distributed.

The Librarian’s Report was given.  Kay shared a thank-you from Joyce Roush.

Unfinished Business:  The review of policies was tabled.
The new windows have been installed and trimmed.  It was noted that the windows still need to be caulked on the outside.

The new fireproof file cabinet has been purchased and is in place.

New Trustee Barbara Hogan was sworn in by President Debbie Herbert.

Vicki Carr’s son and Erica (our part-time employee) are to be married on Saturday, April,11 2015.  Kay requested that we close that afternoon so that employees may attend the wedding.  A Motion was made by Terrry Ripple to close at noon on that date.  The motion was seconded by Barb Hogan.  Motion carried. Kay will post a notice in advance about the early closure.

New Business:  Anna Gregory has taken the financial reocrds to the auditor.
Anna also informed us that the Budget Meeting Notice has been published.
The Annual Report has been signed.

Debbie Herbert was called by the school and asked if we would accept the old class photos.  The board agreed that this would be something we would love to keep for the community.

Vicki mentioned a possible grant from Ameren for installation of more efficient lighting.  Anna Gregory volunteered to look into it.

A motion was made by Anna Gregory to adjourn.  It was seconded by Anna Jesse.  The meeting adjourned at 6:00 pm.

Our next regular meeting will be September 9th, 2014 at 5:15 pm.

________________________________
Submitted by Terrry Ripple, Secretary
September 9, 2014

President Debbie Herbert called the meeting to order at 5:21 p.m.  Trustees in attendance were:  Debbie Herbert, Linda Williams, Anna Gregory, Anna Jesse, Cathy Murray, Barb Hogan and Terry Ripple.  Librarians Kay Burrous and Vicki Carr were also present.

The Agenda was approved with the following additions:  Approval of the financial report and Annexation.

The minutes of the August 12, 2014 meeting were approved as distributed.

The Financial Report for August 2014 was approved as distributed.

LIBRARIANS REPORT
Kay shared a thank you from a participant in the summer reading program.

Vicki reported that she attended a meeting for the upcoming elections.  Packets for trustee candidates will be available September 23.  The following  trustees are up for reelection:  Debbie Herbert, Terry Ripple, Anna Gregory and Barb Hogan.

The librarians also mentioned the need of a TV for AARP trainings that are held at the library.  We will be looking for a possible donation.

UNFINISHED AND ONGOING
The Review of Policies was tabled.  We will begin next month reviewing “Exhibits and Health Insurance” in the policy books.

The Financial Report was completed by the accountant.  Anna Jesse made the motion to approve the financial report that was submitted.  The motion was seconded by Terry Ripple.  Roll call vote:  Anna Gregory aye, Anna Jesse aye, Debbie Herbert aye, Terry Ripple aye, Linda Williams aye, Cathy Murrary aye, Barb Hogan aye.  Motion carried.  7 ayes, 0 nays.

Anna Gregory explained once again the budget issue concerning the four categories.  The trustees discussed the matter.

The trustees had all received letters concerning the annexation of property (to Decatur) on St. Louis Bridge Road.  There was brief discussion concerning the continuing issue of our financial limits.

NEW

The Budget Ordinance has been published.  A motion was made by Cathy Murray to pass the 2014-2015 Budget.  Barb Hogan seconded the motion.  Roll call vote:  Anna Gregory aye, Anna Jesse aye, Debbie Herbert aye, Terry Ripple aye, Linda Williams aye, Cathy Murrary aye, Barb Hogan aye.  Motion carried 7 ayes, 0 nays.

Debbie told us that she will have to be attednding a webinar for the Edge in order for us to qualify for the per capital grant.  Also we will be required to go through 11 sections of the Edge.  We will do this 1 section per month.

Anna Gregory has done some checking on grants for updated light fixtures.  She will continue to investigate the possibilities.  Vicki will also be checking with school district to see if there is a possibilty of them donating fixtures that are being removed from the buildings.

Anna Gregory reported that Dennis caulk the new windows.

The Class Pictures that were donated to us by the school district are at the library.  The City of Macon has offered to purchase the display for the photos.  Debbie noted that it will nesessary  to catalog the photos in order to keep track of them if patrons wish to borrow them for class reunions ect.

Anna Gregory made a motion to adjourn.  The motion was seconded by Cathy Murrary.  The meeting adjourned at 6:28 pm.

The next meeting will be held October 14, 2014 at 5:15 p.m.

_______________________________
Submitted by Terry Ripple, Secretary
October 2014
Vice-President Anna Jesse called the meeting to order at 5:23 p.m.  Trustees in attendance were: Anna Jesse, Anna Gregory, Barb Hogan and Linda Williams.
Not present were members Terry Ripple, Cathy Murrary, and Debbie Herbert.
Librarians Kay Burrous and Vicki Carr were also present.  Debbie Herbert later joined the meeting at 6:38 p.m.

The agenda was approved.  The financial report and minutes from the September 9, 2014 were also approved with the corrected data and re-classification of $61.91 from furniture and equipment to technology.

LIBRARIAN’S REPORT

Kay shared with the board a letter of resignation from Erica Funk.  Anna Gregory made a motion  to accept the resignation.  The motion was seconded by Anna Jesse.  Motion carried.

Board members were quite pleased by the circulation numbers for September.  It was reported by Kay numbers were up due to visits by the Meridian Primary School.

TRUSTEE/COMMITTEE REPORTS

Kay reported that the Per Capita Grant is in order and ready to be filed.

Vicki reported talking with Dan Brue concerning the possibility of acquiring any of the lights from the old high school building.  Mr. Brue suggested that our electrician take a tour of the high school to see what could be used in our library.

Kay and Vicki both suggested the possibility of having a Voter Registration Drive as a community service project which would also satisfy EDGE.  The drive would be possible as they are already registrars.

UNFINISHED AND ONGOING

The Review of Policies was tabled.  We will begin next month reviewing “Exhibits and Health Insurance in the policy books.

Kay distributed copies of the Holiday Schedule for our approval.. After discussion among board members, it was decided to remove Easter from the Holiday Schedule and add January 20–MLK Day and February 16–Presidents Day.  With these changes in place, Debbie Herbert made a motion to accept these changes Anna Gregory seconded the motion.  Motion carried.

NEW

Vicki prepared and distributed petitions for upcoming Trustee elections.  Debbie Herbert, Anna Gregory, Terry Ripple, and Barb Hogan all need to collect signatures and submit their petitions.

Action was taken to pass the Ordinance Levy.  Anna Jesse made a motion to pass the Ordinance Levy.  Motion was seconded by Debbie Herbert.  Roll call Vote:  Barb Hogan aye, Anna Jesse aye, Linda Williams aye, Anna Gregory aye, Debbie Herbert aye, Motion carried.  5 ayes, 0 nays.

Financial Report has been filed.

Barb Hogan made a motion to adjourn.  The motion was seconded by Anna Gregory.  The meeting adjouned at 6:12 p.m.

The next meeting will be held November 18, 2014 at 5:15 p.m.

___________________________

Submitted by Linda Williams,
Acting Secretary

November  18, 2014

President Debbie Herbert called the meeting to order at 5:23 p.m.  Trustees in attendance were: Debbie Herbert, Anna Gregory, Anna Jesse, Barb Hogan and Terry Ripple.  Cathy Murrary and Linda Williams were absent.  Librarian Vicki Carr was also present.

The Agenda was approved with the following addition:  Displaying High School, Photos.

The minutes of the October 14, 2014 meeting were approved as distributed.

The Financial Report for October 2014 was approved as distributed.  A Corrected financial report for September was also distributed.

Treasurer, Anna Gregory, was given permission to pay the December bills.

Review of Policies was tabled.

NEW

Vicki told all of  the trustees that are running for re-election that the petitions must be turned in to her by November 22, 2014.  She will turn them into the County Clerk.

Kay is to get us itemized prices for the circulation computer.  It was mentioned that we could possibly replace one of the public computers with the old circulation computer.  Vicki believes that one of our monitors is no longer usable.

ONGOING

Debbie has been pricing possible methods for displaying the Macon High School class photos that were donated to the library.  Dennis Gregory has offered to build us a cabinet.  Debbie also mentioned that she has some volunteers that are willing to clean the photos before they are put into the display.

Anna Jesse made a motion to adjourn.  The motion was seconded by Barb Hogan.  The meeting adjourned at 5:45 p.m.

There is no meeting in December.

The next meeting will be held January 13, 2015 ar 5:15 p.m.

_______________________________
Submitted by Terry Ripple, Secretary

January 13th, 2015

President Debbie Herbert called the meeting to order at 5:22 pm.  Trustees in attendance included:  Debbie Herbert, Anna Gregory, Anna Jesse, and Terry Ripple.  Librarians Kay Burrous and Vicki Carr were also in Attendance.  Absent were: Linda Williams, Barb Hogan and Cathy Murrary.

The minutes of the November 18th 2014 meeting were approved as distributed.

The Treasurer’s Report for November & December 2014 were approved as distributed.

Kay presented the Librarian’s Report.
She brought to our attention that we have spent more than normal on school ads.  This was discussed.  It was decided that we will check with Blue Mound Library Board about the possibility of sharing some of the ads.  Anna Jesse will speak to them and report back to us.  In the mean time we will continue to place ads as usual.

The Certificate of Status of Real Estate has been filed by Ed Flynn.  (this is for our tax exempt status)

We will continue the Review of Policies at a later date.

The City of Macon donated $500 to be put towards the building of the photo cabinet for the old class photos that were given to us by the high school.

Vicki reported that the election petitions have been filed.

There was lengthy discussion about the need of new computers and monitors.   It was noted that the grant that we just received ($2828.75) had been earmarked by us for this.  The grant must be used by June 16, 2015.  A Motion was made by Anna Gregory to purchase 2 new computers at $800 each and 3 new monitors at $130 each and have them installed by our computer tech.  It was seconded by Anna Jesse.
Roll call vote:  Anna Gregory y, Anna Jesse y, Debbie Herbert y, Terry Ripple y. Motion carried.

Anna Gregory will check with the bank about the possibility of getting a free monitor.  One of the computers will replace the librarians’ main computer.  That computer will be moved to the public computers and one new computer will be used as a public computer.  The oldest public computer will be saved for emergencies.

There was also discussion about purchasing Word Programs for the public computers.  Anna Jesse suggested that we first try Google Docs.  This is free and is what the high school students are using.  Anna is familiar with Google Docs and offered to show the librarians how to use it.

We received a request for a $100 donation from the “Think Outside the Barn” committee.  This is for the booth that they provide at the Farm Progress Show. The board felt it important to support this booth as we are a farm community. This is also a valid addition to our Edge Report.  A motion was made by Terry Ripple to donate $100 to the “Think Outside the Barn” committee.  Anna Gregory seconded the motion.  The motion carried.

We also received a request from the Macon Fire Department for a donation towards the new firehouse project.  A Motion was made by Anna Gregory to donate $100 to the South Macon Township Fire Department.  Anna Jesse seconded the motion.  The motion carried.

A motion was made by Anna Gregory to adjourn.  It was seconded by Anna Jesse.  The meeting adjourned at 6:21 pm.

Our next regular meeting will be February 10th, 2015 at 5:15 pm.

________________________________
Submitted by Terry Ripple, Secretary
February 10th, 2015

No minutes due to lack of quorum!

Debbie M. Herbert, President

March 10th, 2015

Vice President Anna Jesse called the meeting to order at  5:25 p.m.  Trustees in attendance were: Linda Williams, Anna Gregory, Anna Jesse, Barb Hogan and Terry Ripple. Libraians Kay Burrous and Vicki Carr were also present.  Debbie Herbert entered the meeting at 5:43 p.m.  Absent was Cathy Murray.

The minutes of the January 2015 meeting were approved as distributed.  There was no quorum at the February meeting so no minutes were taken.

The Financial Report for February was approved as distributed.

LIBRARIANS REPORT
Vicki gave the librarians report.

National Library Month is coming up in April.  Plans have been made for a Senior Citizen Program April 1st and Rick Eugene Brammer is to present The Wand Show April 15 at 6:00 p.m. for National Library Week.

The theme for this year’s Summer Reading Program will be “Read to the Rhythm”.

A Second page has been added to our website.

Because there is so much going on in April and June with National Library Month and the Summer Reading Program, there is nothing planned at this time for Children’s Book Week in May.

The Trustees and Librarians worked on our Edge Assessment.

Anna Gregory made a motion to adjourn.  It was seconded by Terry Ripple.  The meeting adjourned at 6:04 p.m.

The next meeting will be held April 14th , 2015 at 5:15 p.m.

________________________________
Submitted by Terry Ripple, Secretary

April 14, 2015

President Debbie Herbert called the meeting to order at 5:15 p.m.  Trustees in attendance were:  Linda Williams, Anna Gregory, Barb Hogan and Terry Ripple.
Librarians Kay Burrous and Vicki Carr were also present.  Absent were Anna Jesse and Cathy Murrary.

The minutes of the March 10, 2015 meeting were approved as distributed.

The Financial Report for March was approved as distributed.  We have received our Per Capita Grant Money of $2,828.75.

LIBRARIANS REPORT
Vicki gave the librarians report.

A review of Per Capital Requirements was done.

A motion was made by Linda Williams to nominate the following slate of officers:
President:  Debbie Herbert
Vice President:  Anna Jesse
Treasurer:  Anna Gregory
Secretary:  Terry Ripple

Barb Hogan seconded the motion.  The motion passed 5 ayes 0 nays

Trustees worked on reviewing of policies.  We will continue next month.

There was discussion on the Edge Assessment scoring.

Statements of Economic Interest have been filed.

A motion was made by Terry Ripple to adjourn.  It was seconded by Barb Hogan. The meeting adjourned at 6:38 p.m.

The next meeting will be held May 12th, 2015 at 5:15 p.m.

_____________________________________
Submitted by Terry Ripple, Secretary

May 12th, 2015

President Debbie Herbert called the meeting to order at 5:24 pm.  Trustees in attendance included:  Debbie Herbert, Linda Williams, Anna Gregory, Barb Hogan and Terry Ripple.  Cathy Murray and Anna Jesse were absent.  Librarians Kay Burrous and Vicki Carr were also in attendance.

The minutes of the April meeting were approved as distributed.

The Treasurer’s Report for April was approved as distributed.

The Librarians Report was given,  The Summer Reading Program preparations are going well.  Some very exciting things have been planned.  We have volunteers ready to help again this year.

The newly elected officers were given the oath of office.  President Debbie Herbert, Treassrer Anna Gregory and Secretary Terry Ripple.  Vice President Anna Jesse was not present to take the oath.

It was noted that the trustees will need to do updates of FOIA and OMA.

The following committees were appointed:
Personnel committee:  Anna Gregory, Barb Hogan, Terry Ripple and Debbie Herbert.  This committee will meet following the June 9th meeting.

Audit Committee:  Barb Hogan and Linda Williams.

There was discussion about our Non-Resident card.  A Motion was made by Terry Ripple to leave our fees as they are.  The motion was seconded by Anna Gregory.  Roll Call Vote:  Anna Gregory y, Debbie Herbert y, Terry Ripple y, LInda Williams y, Barb Hogan y.  Motion carried.

Review of policies will be continued at a later date.

A motion was made by Anna Gregory to adjourn.  It was seconded by Barb Hogan.  The meeting adjourned at 5:55 pm.

Our next regular meeting will be May 9th, 2015 at 5:15 pm.

________________________________
Submitted by Terry Ripple,  Secretary

June 9th, 2015

President Debbie Herbert called the meeting to order at 5:22p.m.  Trustees in attendance included:  Debbie Herbert, Anna Jesse, Anna Gregory and Barb Hogan.  Cathy Murray, Terry Ripple and Linda Wiliams were absent.  Librarian Kay Burrous was also in attendance.

The minutes of the May meeting were approved as distributed.

Discussion on FOI and OMA and was decided that testing must be done every year and needs  to be taken within 90 days after election.

The Treasurer’s Report  given and stated this is last month of our fiscal year. Report approved as submitted.

Letter received from Stephen Bean and tax rate was discussed.  South Macon Property Tax Limitation is at 0.16537 tax rate for 2015.  Attorney and Stephen Bean approved of rate for the library.  There was discussion on the Per Capita Grant.

The Librarian’s report was given.  The Summer Reading Program preparations are going well.  Summer reading has 35 signed up.  Volunteers signed for the Macon Street Fest.

Adoption of Meeting Dates approved and motion made by Anna Gregory and seconded by Barb Hogan.

Bookcases were donated by Meridian High School and Thank You card to be sent out.

Anna Jesse appointed under Oath of Office for Vice President.

Discussion on Prevailing Wage Ordinance.  A Motion made by Anna Gregory and Seconded by Anna Jesse.  Roll Call Vote:  Anna Gregory y, Anna Jesse y, Debbie Herbert y, Barb Hogan y, Motion carried.

Librarian Kay Burrous reported that T.S. Ballance Testamentary Trust donated to the library.

A Motion made by Anna Gregory to adjourn.  It was seconded by Anna Jesse. The meeting adjourned at 5:58 p.m.

Next meeting will be July 14th, 2015

______________________
Submitted by Barb Hogan

July 14, 2015

President Debbie Herbert called the meeting to order at 5:22p.m.   Trustees in attendance included:  Debbie Herbert, Anna Jesse, Anna Gregory, Linda Williams and Barb Hogan.  Cathy Murray was absent.  Librarians Kay Burrous and Vicki Carr were also in attendance.

The minutes of the June meeting were approved as distributed.

The Treasurer’s Report given and Financial Report approved and submitted.

The Librarians Report was given.

Vicki Carr reported that Texas Roadhouse came and presented entertainment for the library with great success for the children.  There was discussion of having a family night at The Texas Roadhouse to raise money for the library.

Debbie Herbert read a letter from Terry Ripple on resignation from the board and was accepted.

Library has had some vandalism and discussion of needing cameras to help prevent further damage from happening again.  Debbie Herbert will check into this.

Also Fire Alarms need to be checked and Anna Gregory will call to have that done.

Discussion of building  Maintenance Fund set at 2%.  A motion made by Anna Jesse and seconded by Linda Williams.  Roll Call Vote: Anna Gregory y, Anna Jesse y, Debbie Herbert y, Linda Williams y, and Barb Hogan y.  Motion carried.

Kay Burrous brought to out attention that the library needs new Compliance Posters for Posting Requirements for Federal and State Labor Laws.  She will look into the cost of posters and what the library should be posting.

Anna Gregory made a suggestion that next year at Macon Street Fest we could have drawings for books to bring more interest to the library and library booth.

A motion made by Anna Gregory to adjourn.  It was seconded by Barb Hogan. The meeting adjourned at 6:25pm.

Next meeting will be Auguest 11th, 2015

_______________________
Submitted by Barb Hogan
August 11, 2015

President Debbie Herbert called the meeting to order at 5:15pm.  Trustees in attendance included: Debbie Herbert, Ann Jesse, Linda Williams and Barb Hogan.  Cathy Murrary and Anna Gregory were absent.  Librarian Kay Burrous and Vicki Carr were also in attendance.

The minutes of the July meeting were approved as distributed.

The Librarians Report was given.

Vicki Carr reported that the Summer Reading Program was a success.  There were sixty (60) children signed up for the program and fifty one (51) did the reading with forty (40)  finishing the program.  There was discussion to consider next year to have a Swim Party at Blue Mound Pool for the children.

Budget is finished and will be published in the Golden Prairie News.  Budget report was approved.

Kay Burrous reported the Compliance Posters were ordered and will be posted in the library.

Fire alarms were checked as requested.

Kay Burrous reported we will be receiving a bid for air conditioning repair from Jesse’s Heating and Air Conditioning for discussion at the next meeting.

A motion made by Anna Jesse to adjourn.  It was seconded by Linda Williams. The meeting was adjourned at 5:40 pm.

Next meeting will be September 08, 2015.

______________________
Submitted by Barb Hogan

September 8, 2015

President Debbie Herbert called the meeting to order at 5:22pm.  Trustees in attendance included: Debbie Herbert, Anna Jesse, Linda Williams, Barb Hogan, and Cindy Ruot.  Cathy Murray was absent.  Librairian Kay Burrous was present and Vicki Carr was absent.

The minutes of the August meeting were approved after two (2) corrections were made.

Cindy Ruot was given The Oath of Office to become Trustee.

The cabinet for photos should be finished by next week. This will be the display for senior photos of Macon High School.  Debbie Herbert has volunteers to clean the photos before installing them into the cabinet.

The amount of $3,100.00 was paid on the loan for new windows.  This amount was for interest and principal.

Librarian’s report was given by Kay Burrous.

Budget was approved after discussion and published in Golden Prairie News for public review.
Motion made to approve budget by Anna Jesse and seconded by Bard Hogan.
Roll call:  Anna Gregory y, Anna Jesse y, Debbie Herbert y, Barb Hogan y, Linda Williams y, and Cindy Ruot y.

Tax levy was discussed and Anna Gregory checked with the Macon County Court House and we are fine with our levy estimation.

Freedom Information Act (F.O.I.A.) report has been finalized and sent in.
Board of Trustee Compensation was wrong with this clause:  Board Members using thier own vehicle for travel to and from Library System events will be reimbursed at the rate allowed by the IRS.  There is no compensation.  Anna Gregory filed the correction.

Air conditioning unit needs to be replaced because of crack and leaking Freon. Estimation of repair will be $3485.00 to replace one unit with the damage. Jesse’s Heating and Air presented an efficiency control that could be added for the cost of $85.00 extra.  Warranty will be one (1) year on labor and ten (10) years on parts.
Motion was made by Anna Gregory to replace air conditioning and have efficiency unit installed with it.  Total cost would be $3570.00 and Linda Williams seconded the motion.
Motion to approve with Roll call:  Anna Gregory y, Anna Jesse y, Debbie Herbert y, Barb Hogan y, Linda Williams y, and Cindy Ruot y.

The 2015 Annual Report was submitted and acknowledged by the State Library by Kay Burrous.

A motion made by Linda Williams to adjourn.  It was seconded by Anna Gregory. Meeting was adjourned at 6:10.

Next meeting will be October 13, 2015.

______________________
Submitted by Barb Hogan

October 20, 2015

President Debbie Herbert called meeting to order at 5:20 pm.  Trustees in attendance included:  Debbie Herbert, Anna Gregory, Linda Williams, Cindy Ruot,
Barb Hogan; Cathy Murray and Anna Jesse were absent.  Librarians Kay Burrous and Vicki Carr were present.

The minutes of the September meeting and Financial Report were approved.

Debbie Herbert reported that a second thermostat had to be in stalled  with the installation of air conditioning unit to complete unit that was being installed.

Librarian’s report was given by Kay Burrous,  She stated that checkouts and computer usage was down this month due to school starting for the students.

Vicki Carr presented that all the books are marked for AR. The Librarians would like to have Next of Kiln Art Studio come and present Christmas Santa Project for the children.  This will cost $5.00 per person to do the art project.  The planning project will be either the first or second Wednesday in November.  The library will pay for the project with Summer Reading funds.

Kay Burrous is working on the Per Capita Grant and should be finished by next meeting.  She is working on giving information for the Americans with Disabilities Act:  such as web site and web address.

Anna Gregory presented the Levy Ordinance.  Motion made by Linda Williams to pass Levy Ordinance and Barb Hogan seconded.
Roll Call: Anna Gregory (y), Debbie Herbert (y), Linda Williams (y), Barb Hogan(y), and Cindy Ruot (y).

Debbie Herbert to write report for Illinois Public Library Per Capita and Equalization Aid Grant. Memorial sent to St. Jude for Keith Wise.

Motion made by Anna Gregory to adjourn and Cindy Ruot seconded the motion. Meeting adjourned at 6:00 pm.

______________________

Submitted by Barb Hogan

November 10, 2015

President Debbie Herbert called the meeting to order at 5:15 p.m.  Trustees in attendance included:  Debbie Herbert, Anna Jesse, Barb Hogan and Cindy Ruot.
Cathy Murray, Anna Gregory and Linda Williams were absent.  Librarian Vicki Carr was present and Kay Burrous was absent.

The minutes of the October meeting and treasurer’s report were approved.

Vicki Carr gave the librarian’s report.

Vicki Carr reported that 15 children attended the Next of Kiln Program.   Vicki would like to do another program for the children maybe for Mother’s Day.  She reported on the program for the adults to rate new books that they read; so we could use this for the Edge program.

Vicki talked about the summer reading program.  It has been named Read for the Win.  The board will have more discussion on the program and more facts will be given on the E Rate to see how we can use this program.

We received a Thank you card from Judy Wise.

There will be no meeting in December,  The Holiday Schedule was reviewed. Barb Hogan made a motion to approve and Cindy Ruot seconded the motion.

Since there will be no meeting in December a motion was made by Cindy Ruot and seconded by Anna Jesse for approval of paying December bills.

Cindi Ruot’s address needs to be corrected for mailings.

Anna Jesse made a motion to adjourn and Cindy Ruot seconded the motion.
Meeting adjourned at 5:40 p.m.

The next meeting will be January 12th, 2016.

______________________
Submitted by Barb Hogan

January 12, 2016

President Debbie Herbert called the meeting to order at 5:20pm.  Trustees in attendance included:  Debbie Herbert, Anna Jesse, Barb Hogan, and Anna Gregory.  Cathy Murray, Cindy Ruot, and Linda Williams were absent.  Librarians Vicki Carr and Kay Burrous were present.

The minutes of the November meeting and treasurer’s reports for November and December were approved.

Kay Burrous reported on Thank you cards that were received.  They were as follows:  St Jude Donation to the Wise Family, Thank you from the New Yearbook Staff and Thank you from Outside the Barn from the Farm Progress Show.
Kay also reported on memorial donations to the Library by Helen Binkley Family toward donations for new books for the library.  Memorial stickers will be placed in all the books.  Thank you notes will be sent to all donors.
The decision will be made later if the library will put half in children’s and half in adult books or distribute the money differently.

An appraisal was given on maintaining security by Wareham Security Co. of Taylorville for approval of $190.00 per year.  Motion made by Barb Hogan and seconded by Anna Jesse.  All trustees approved of motion.

Kay reported that Mrs. Shasteen and Mrs. Nicholls will come and put photos in the new bookcase.
Circulation stayed that same for the library this month.

Kay reported that the OSHA Report was finished and filed.  Usually we have over 4,500 working hours for all employees but this year 3,797 working hours was reported.  Anna Gregory verified that the Tax Exempt was finished.

Vicki Carr discussed that the library would like to have another Next of Kiln Art Studio for the students again and also possibly for the ladies.

We will have a discussion at a later time on Summer Reading Program before the summer program starts.

Motion made to adjourn by Anna Jesse and seconded by Anna Gregory.
Meeting adjourned at 5:45.

Next meeting will be February 9th at 5:15pm.

_________________________
Submitted by Barbara Hogan

February 09, 2016

No meeting held on Feb. 09, 2016 due to lack of quorum.

Barbara Hogan, Sec.

March 8, 2016

President Debbie Herbert called the meeting to order at 5:20 pm.  Trustees in attendance included: Debbie Herbert, Anna Jesse, Barb Hogan, Anna Gregory, Cathy Murray, Cindy Ruot, Linda Williams was absent.  Librarian Kay Burrous was present.

The minutes of the January and February meetings were approved.  Also approved were the financial reports for January and February.

Kay Burrous reported on sending out fines on books that are not returned.  This fine is set for not returning the book and the fine goes to the cost of replacing the book for the library.

Kay also reported on memorial donations given to the Library by the loss of Helen Binkley toward new books for the library.  A list will be sent out to Mrs. Binkley’s daughter for the memorials that were given in her name.  Also, a decision was made to spend half of donation on adult books and the other half on children’s books.

Summer reading program is getting started.  Macon and Blue Mound will go together on some programs this summer.  There will be a pool party and we approved to furnish ice cream at the party.  There will be discussions in months to come on other activities for summer reading program.

It will be decided next month if and when to have Next of Kiln Art Studio for the reading program and for the adults.

The decision was made that Bright Start will be able to hold their meetings in the library during the summer.  This program is for children from birth to Pre-K along with a parent to the child.

Outside the Barn has asked for donations for the next Farm Progress show in 2017.  They will be asking for good used paperback books for the show.

Motion made to be adjourned by Anna Jesse and seconded by Cindy Ruot.

Meeting adjourned at 5:45.

_________________________
Submitted by Barbara Hogan

April 12, 2016

President Debbie Herbert called the meeting to order at 5:20 p.m.  Trustees in attendance included: Debbie Herbert, Barb Hogan, Anna Gregory, Cathy Murrary, Cindy Ruot, and Librarian Kay Burrous were present.  Anna Jesse, Linda Williams and Librarian Vicki Carr were not present.

The financial report and minutes were approved.

Kay Burrous reported on misbehavior by a LIbrary patron to one of the Librarians.  The board appoved to let the patron come back to the library since an apology was made to the Librarian.

Kay reported that the Next of Kiln Art Studio will be at the library on Wednesday April 27th from 6:00 p.m. until 9:p.m.  Deadline to sign up for the art class will be April 20th.  Cost will be $20.00 per person per item made by each individual.
Drinks and snacks will be furnished.

Next month we will discuss the Per Capita and Equalization Grants.  The board needs to read over three (3) highlighted areas on the literature that was passed out.

Kay reported that the T. S. and Juanita Ballance Foundation donated $3000.00 to the library.  There was discussion on the outside light posts.  The light posts have been vandalized and need to be repaired,  Debbie suggested that an assessment of cost be obtained for new light posts for the outside.

A motion was made by Anna Gregory and seconded by Cindy Ruot to adjourn meeting.

The meeting adjourned at 5:45 p.m..

_________________________
Submitted by Barbara Hogan

May 17, 2016

President Debbie Herbert called the meeting to order at 5:15 p.m.  Trustees in attendance included: Debbie Herbert, Barb Hogan, Anna Gregory, Cindy Ruot and Linda Williams.  Librarians Kay Burrous and Vicki Carr were present.  Anna Jesse was not present.

The April minutes and April financial report were approved and the March financial report was revised and approved.

Vicki Carr gave the Librarian report on the summer reading program.  Title for  program will be “Read for the win”.  Registration will be June 13th – June 18th the library will be working with Blue Mound Library this year.  Additional promotion such as flyers will be sent out with report cards.
Children Book week will be May 2-8, 2016.

Vicki and Kay reported that the Next of Kiln Art Studio was a success for the library on making plates.  Thirteen (13) attended the art class.
At next month’s  meeting the Board would like to discuss having the Next of Kiln again in July.

The Board had the discussion on the fee for Non Resident Cards.  The formula comes out as $107.19  per family.  We decided to stay with our current fee of $105.00 per family per year.  Motion made by Barbara Hogan to keep the same fee and Anna Gregory seconded the motion.  Roll call of approval:  Debbie Herbert y, Barbara Hogan y, Linda Williams y and Cindy Ruot y.

Anna Gregory passed out forms to look over showing recaps on where expenses were and how it was projected for the year.

Debbie Herbert was asked by resident if they could take out Class Pictures from the library.  Discussion on rules to back up getting the photos back and in condition that the photos left building in.
Rules as follows:
1. Pick up the day before needed. (if needed on Saturday could pick up Friday.)
2. Bring back on Monday.
3. Leave printed copy of driver license for ID and address.
4. Signature needed on the form that the library will provide.
There will be more discussion on this at the next meeting.

Meridian High School is giving the library the year books from Macon High School that the library does not have in the collection.  They will be exhibited on shelves in the library.

Debbie picked Barbara Hogan, Anna Gregory, and herself for the personnel Meeting to be in June after the June Meeting is held.

Reviewed the policy for the Per Capital Grant and went over the Access Core Standards.

The library will donate books to the Macon Street Fest for them to receive donations from the books for Street Fest.  If books not checked out for five (5) years in library they will be donated.

Linda Williams made a motion to adjourn meeting and Cindy Ruot seconed the motion.
Meeting adjoured at 6:20 p.m.

________________________

Submitted by Barbara Hogan

June 14, 2016

Vice President Anna Jesse called the meeting to order at 5:15 pm.  Trustees in attendance:  Anna Jesse, Barb Hogan, Anna Gregory, Cindy Ruot, and Linda Williams.  Cathy Murray, and Debbie Herbert were absent.  Librarians Vicki Carr and Kay Burrous were present.

The minutes of the May meeting and treasurer report were approved.

Personnel Committee will meet in July with Debbie Herbert, Barb Hogan, and Anna Gregory.

Prevailing Wage was adopted.  Motion made by Cindy Ruot and seconed by Linda Williams.  Roll call of Trustees, Anna Gregory y, Anna Jesse y, Barb Hogan y, Linda Williams y, and Cindy Ruot y.

Vicki Carr reported that summer reading program had eighteen (18) members to sign up.  Next of Kiln Art Studio will come and do a program for the summer reading program.  They will be making Olympic Medals since the title for program is “Read for the win”.

There will be a program for the ladies again on July 13th from 6:00p.m. until 9:00p.m. They will be making plates of their choice.

Meeting dates for Library Meeting were approved.  Motion made by Linda Williams and seconded by Barb Hogan.  Roll call:  Anna Gregory y, Anna Jesse y, Barb Hogan y, Cindy Ruot y, and Linda Williams y.

Fiscal year is ending June 30, 2016 for the library.

Computers were upgraded to Windows 10 that were possible.  There were two (2) that were not able to take application.  During process of updating, decision was made that computer would not turn off and on properly by computer technician.
Price of new computer cost will be $1,125.00 including upgrading fee.  Computer actual cost will be $705.00 and upgrading fee is $420.00.

Motion made by Linda Williams to purchase new computer and Anna Gregory seconded the motion.  Roll call as follows on approval:  Anna Gregory y, Anna Jesse y, Barb Hogan y, Linda Williams y, and Cindy Ruot y.

Motion made to adjourn meeting at 5:45 p.m. by Anna Gregory and seconded by Barb Hogan.

_____________________
Barb Hogan, Sec.

July 12, 2016

Debbie Herbert called the meeting to order at 5:20 p.m.  Linda Williams, Barbara Hogan, Anna Gregory and Debbie Herbert were present.  Cathy Murrary, Cindy Ruot and Anna Jesse were not present.  Vicki Carr and Kay Burrous were both present.

Vicki had reported that (51) fifty one children signed up for the reading program. Twenty four (24) children showed up for the last reading program.  Sponsoring get together for the Girl’s soft ballTeam on July 13 at 12:30. p.m.

Ladies Night for making the plates will be July 13, 2016.  Seventeen (17) ladies have enrolled for the class.

Anna Gregory reported that .02% is the fee for the Building Maintenance Fund Fee which is figured on the taxable property set within the District.
Motion made to approve by Debbie Herbert and seconded by Linda Williams.
Roll call followed:  Anna Gregory y, Debbie Herbert y, Barbara Hogan y, Linda Williams y.

Kay Burrous reported that she is working on the Annual Report.

Anna Gregory is working on the Annual Budget.

South Macon Fire Dept. has asked for donations for the fire dept.  Decision was made that we would donate twenty five dollars ($25.00) to them.
Anna Gregory made a motion and Barbara Hogan seconded the motion.

Received letter from Sue Scherer on the Illinois State Budget funds telling some of the funds that have been discontinued.

We received check for the amount of $1,744.43 this year for the Per Capita Grant.
This amound is less than last year.

Debbie Herbert and Linda Williams will be on the Committee to audit Secretary book.

The sign out sheet policy was approved for the Class Photos.  Debbie Herbert made the motion and Barbara Hogan seconded.  Roll Call:  Anna Gregory y, Debbie Herbert y, Barbara Hogan y, and Linda Williams y.

Motion made by Linda Williams and Anna Gregory seconded the motion to adjourn the meeting.  Meeting adjourned at 5:45 p.m.

Next meeting will be August 9th, 2016 at 5:15 p.m.

________________________
Barbara Hogan Sec.

August  9, 2016

President Debbie Herbert called the meeting to order at 5:15 pm.  Trustees in attendance included: Debbie Herbert, Anna Jesse, Barb Hogan, Cindy Ruot, were present.  Cathy Murray, Linda Williams, Anna Gregory were not present. Librarian Kay Burrous was present and Vicki Carr was not present.

The minutes of July meeting were approved and also approved were the financial report for July.

Kay Burrous reported on Summer Reading Program.  We had forty five (45) to sign up and forty two to read (42) and twenty three (23) finished.  The pool party was a success for Blue Mound and Macon students.

Debbie Herbert and LInda Williams had previously met to go over the Secretary Minutes Book and Debbie reported all meeting minutes were all accounted for.

Next meeting we will have discussion on making budget from Anna Gregory.

New computers have been installed and working for the library.  Three computers were given to the library and new one was purchased.  The new computer has been paid for.

Anna Jesse made the motion to adjourn and Cindy Ruot made a motion to second the motion.

Meeting adjourned at 5:30 and next will be September 13, 2016 at 5:15 p.m.

_________________________
Submitted by Barbara Hogan

September 13, 2016

President Debbie Herbert called the meeting to order at 5:20pm.  Trustees in attendance included:  Debbie Herbert, Barb Hogan, Anna Gregory, Anna Jesse, Linda Wiliams, and Cindy Ruot.  Librarian Kay Burrous and Vicki Carr were present.  Cathy Murray was not present.

The financial report and minutes were approved.  Anna Gregory did make an adjustment on the July financials of $165.00.

Kay Burrous reported problems of printing with our public computers.  We were having issues with our computers.  One computer was wiped out.  Our computer IT person was called to make the repair.  She was notified that maybe the library should consider getting on a plan to replace computers in the future.  But at this time, all computers are fixed and have been updated.  Librarian Kay Burrous did volunteer the library to try different computers for trial runs.

Election packets were passed out to Linda Wiliams, Anna Jesse, and one to be delivered to Cathy Murrary.  Need to have (8) eight signatures for each petition and returned by December 12-December 19, 2016 and between hours of 8-5pm.

Levy Budget has been signed and motion made by Anna Jesse and Seconded by Anna Gregory to pass Levy Budget.
Roll call passed with Anna Gregory y, Anna Jesse y, Debbie Herbert y, Linda Williams y, Barb  Hogan y, and Cindy Ruot y.

Ryan Murray has to increase mowing charge from $35.00 to $55.00 due to the increase of mowing he will have to do.  City of Macon has been mowing some of the Library’s Property and will discontinue helping with the mowing.  So therefore, Ryan will have more to mow on our property.

Cindy Ruot is the only one who will have to do the Open Meeting Act test for the library this year.

Anna Gregory checked on prices for new posts in front of library that had been damaged.  We can get the same light posts from Dunker Electric for $298.00 each.

Barb Hogan made the motion to purchase the new light posts with donation money we received from T.S. Balance.  Cindy Ruot seconed the motion.

Linda Williams made the motion to adjourn and Cindy Ruot seconed the motion. Meeting adjourned at 6:05 p.m.

Next meeting will be October 11, 2016 at 5:15pm.

__________________
Barbara Hogan, Sec.

October 11, 2016

Vice President Anna Jesse called the meeting to order at 5:15pm.  Trustees in attendance included:  Anna Jesse, Linda Williams, Cindy Ruot, Anna Gregory and Barb Hogan.  Debbie Herbert and Cathy Murrary were absence.
Librarians Kay Burrous and Vicki Carr were also in attendance.

The minutes of the September meeting and treasure report were approved.

Kay Burrous gave librarian’s report.  Also reported on Small Public Meeting with 18 Directors from other libraries attending at Macon Library which they discuss different ideas and issues pertaining to the libraries.

Next Classes for the Next of Kiln will be October 12, 2016 with (10) ten people signed up.

The children’s Next of Kiln class will be November 9, 2016 at 6:00 o’clock.

The Levy Ordinance was passed.  Barb Hogan made a motion to pass and Cindy Ruot second the motion.  Roll call taken and passed.  Anna Gregory y, Anna Jesse y, Barb Hogan y, Linda Williams y, and Cindy Ruot y.

Anna Gregory will file Levy Ordinance Tax 16.03 and will put Financials in the newspaper.

State Comptroller-Audit has to be filed by December 2016.

Cathy Murrary declined rerunning for Trustee.

New lights were installed in front of library.

Motion made to adjourn by Anna Jesse and Linda Williams second the motion.

Meeting adjourned at 5:45 p.m.

Next meeting will be November 8th, 2016 at 5:15p.m.

__________________
Barbara Hogan, Sec.

November 8, 2016

Secretary Barb Hogan called the meeting to order at 5:40 P.M.  Anna Gregory, Cindy Ruot, Linda Williams and Barb Hogan were present.  Cathy Murray, Debbie Herbert and Anna Jesse were not present.

Librarians Kay Burrous and Vicki Carr were present.

Minutes and financials reports were approved.

Outside the Barn has asked for donations for the Farm Progress show coming August 2017.  They were asking for donations of books and money.  We decided to wait unit next meeting in Jan. 2017 to decide what to donate.

Holiday Schedule was approved.  Cindy Ruot made a motion to approve and Anna Gregory seconded the motion.

Vicki Carr reported that November 9th the Next of Kiln will be at the library for the children to make Elf ornaments.

Anna Gregory sent notice to discontinue the person who was doing our snow removal.  We will have to find someone else to do snow removal for the library.

Anna Gregory made the motion to adjourn the meeting and Linda Williams seconded the motion.  Meeting adjourned at 6:10p.m.

Next meeting will be January 10th 2017 at 5:15 P.M.

 ________________________

Submitted by Barbara Hogan

January 10, 2017

Vice President Anna Jesse called the meeting to order at 5:15 pm.  Trustees in attendance included:  Anna Jesse, Cindy Ruot, Anna Gregory and Barb Hogan. Debbie Herbert, Cathy Murrary and Linda Williams were absence.

Trustees filled out Statement of Economic Interest for Macon County Clerk office to be filed.

Librarians Kay Burrous and Vicki Carr were also in attendance.

December Minutes and Financial Report were approved.

Kay Burrous gave report on Circulation figures for November and December.

Kay passed a Thank You card from the Librarians for the Christmas bonus that were given to them.

There will be three (3) Trustees on the ballot to vote for at election time if 2 of them decide to run.  They will be Anna Jesse and Linda Williams which are already Trustees.  Tammy Long will be running as new Trustee for Macon Library Board.

OSHA report has been filed and Cert. of Status of Real Estate was filed also.

Vicki Carr discussed about Book Worm for the First Graders which will start on Feb. 1st.  There will be prizes for the winner for reading most books and Pizza Party given for readers also at the end of  program.  Blue Mound Library and Macon Library will be working together on this reading program.

February 15th is Ladies Night for Next of Kiln class at 6 p.m.  The class will be making bird houses and sign up date is February 1, 2017 to anyone one wants to attend program. The cost will be $26.00 per person.

Trustees decided to table the donation for Outside the Barn since we are not sure what  the money is used for during the Farm Progress show.

Cindy Ruot made the motion to adjourn the meeting and Barb Hogan second the motion.
Meeting adjourned at 5:40 p.m.

The next meeting will be February 14 at 5:15 p.m.

____________________
Barbara J. Hogan

February 14, 2017

President Debbie Herbert called the meeting to order at 5:20 pm.  Trustees in attendance included: Anna Jesse, Anna Gregory, and Cathy Murray.  Cindy Ruot, Barb Hogan, and Linda Williams were absent.  Librarians Kay Burrous and Vicki Carr were also in attendance.

The minutes and financial report from the January 10, 2017 meeting were read and approved.

Kay Burrous gave a report on circulation and computer usage for January.

Summer reading plans are well underway with several events already booked.

Another Kids Craft Night is planned but will cost more than the usual $5 per child.  A decision was made to ask the community for donations to make up the difference.  Another Ladies Night Out is also in the works with Heather Secker and a sign making project.

Bookworm is underway with several children participating.  A pizza party will be given for the children at the end.

Our usual donation will be given to support Outside the Barn at the Farm Progress Show.  Motion made by Cathy Murray, seconded by Anna Gregory, all voted yes.

A carpet seam is coming apart and permission was given to get it fixed as soon as possible.  Also the carpet will be cleaned after the spring mud has abated.

One patron is upset that her child is not allowed to take books home.  The problem is that they owe the library approximately $100 for books not returned. The board decided to stick with our police as stated that outsanding books be returned or paid for first.

The staff has questions about a homeless person wanting to use the computers to find a job.  He’s not a member.  It was decided that as long as a computer was available and no patron wanting to use it; he can use it until it is needed.

It was brought to our attention that our fax and copy rates are way behind what others charge.  The staff will be figuring cost and report at the next meeting.

A motion to adjourn was made by Anna Jesse and seconded by Cathy Murray.   The meeting adjourned at 6:10.

The next meeting will be March 14, 2017 at 5:15 p.m.

________________________

Debbie M Herbert

March 14, 2017

Debbie Herbert called the meeting to order at 5:30 p.m.  Linda Williams, Barbara Hogan, Anna Jesse, and Cindy Ruot were present.  Anna Gregory was not present.  Librarian Kay Burrous was present and LIbrarian Vicki Carr was not present.

The minutes and financial report were approved from February 14, 2017 meeting.

Kay Burrous gave report on circulation and computer usage for February.  Kay reported that LIbrary On The Go payment was lowered to $800.00 from $1,500.00.

Kay reported that Book Week will be in May and they just finished Book Worm program and had a great success with the children.

The library is having Mother’s day program for the children to make gifts for their Mothers in April.  Making signs for donations to help sponser the children’s fee to cut cost for the attending children.

On May 3, 2017, there will be Ladies night at the Library.  The cost will be $20.00 per sign and must sign up by April 12th. LIfe Expression Decor will be promoting making signs with different expressions.

Kay presented copy and fax prices for the library and other prices from other libraries.  In discussion, the board decided to set our prices from .10 cents to .15 cents for black and white and from .20 cents to .25 cents on color.  We left fax price the same.

Cindy Ruot made the motion and Barb Hogan second the motion to accept new pricing.

Motion to adjourn was made by Anna Jesse and second by Cindy Ruot.

Next meeting will be April 11, 2017.

_________________

 Barbara Hogan, Sec.

March 14, 2017

Debbie Herbert called the meeting to order at 5:30 p.m.  Linda Williams, Barbara Hogan, Anna Jesse, and Cindy Ruot were present.  Anna Gregory was not present.  Librarian Kay Burrous was present and LIbrarian Vicki Carr was not present.

The minutes and financial report were approved from February 14, 2017 meeting.

Kay Burrous gave report on circulation and computer usage for February.  Kay reported that LIbrary On The Go payment was lowered to $800.00 from $1,500.00.

Kay reported that Book Week will be in May and they just finished Book Worm program and had a great success with the children.

The library is having Mother’s day program for the children to make gifts for their Mothers in April.  Making signs for donations to help sponser the children’s fee to cut cost for the attending children.

On May 3, 2017, there will be Ladies night at the Library.  The cost will be $20.00 per sign and must sign up by April 12th. LIfe Expression Decor will be promoting making signs with different expressions.

Kay presented copy and fax prices for the library and other prices from other libraries.  In discussion, the board decided to set our prices from .10 cents to .15 cents for black and white and from .20 cents to .25 cents on color.  We left fax price the same.

Cindy Ruot made the motion and Barb Hogan second the motion to accept new pricing.

Motion to adjourn was made by Anna Jesse and second by Cindy Ruot.

Next meeting will be April 11, 2017.

_________________
Barbara Hogan, Sec.

Minutes for next Meeting!

SOUTH MACON PUBLIC LIBRARY
BOARD OF TRUSTEES

April 11, 2017

President Debbie Herbert called the meeting to order at 5:20pm.  Trustees in attendance included: Anna Jesse, Anna Gregory, and Cindy Rout.  Barb Hogan Tammy Long were absent.  Librarians Kay Burrous and Vicki Carr were also in attendance.

Anna Jesse was given the oath of office for another 4 year term.

The minutes and financial report from the March 14, 2017 meeting were read and approved.

Kay Burrous gave a report on circulation and computer usage for March.

Tammy Long entered the meeting at 5:35.  Tammy was given the oath of office as a newly elected trustee.  A request for officer nominations was made.  The motion was made to keep officers as is for another 2 years.  Motion made by Cindy Rout, Seconded by Anna Jesse, all voted aye.

A Change of time from 5:15 to 5:30 was discussed to make it easier on Tammy Long who is coming from work in Taylorville.  A motion was made by Anna Jesse and seconded by Cindy Rout, all voted aye.

Summer reading plans ware set and booked.  A sheet with list of programs was handed out with sign-up June 5th through 10th and programs starting June 14th.

Kids Craft Night was cancelled to lack of interest at this time.  Another Ladies Night Out is scheduled with Heather Secker and a sign making project.  Eighteen have signed up for this project.

Copying rates were once again looked at the raised to $.15 for black and white and $.25 for color copies.

A personel committee was appointed including Cindy Rout, Tammy Long, Anna Gregory, and Debbie Herbert.  The committee will meet between the June meeting and July 1.

Per Capita grant requirements were not yet posted.  We are not sure if that is good or bad.  We did receive a grant this year but are uncertain of one will be offerd next year due to the state budget mess.

A tech box for wi-fi was brought in by Vicki Carr for our consideration. Vicki will look into it further.

An FBI person may be able to come in to talk to residents about safety and scams.

A motion to adjourn was made by Cindy Rout and seconded by Anna Gregory. The meeting adjouned at 6:22.

The next meeting will be May 9, 2017 at 5:30p.m.

_______________________
Debbie M Herbert

SOUTH MACON PUBLIC LIBRARY BOARD OF TRUSTEES MAY 9, 2017

“SOUTH MACON PUBLIC LIBRARY BOARD OF TRUSTEES MAY 9, 2017”

President Debbie Herbert called the meeting to order at 5:30 pm. Trustees in attendance included: Debbie Herbert, Anna Jesse, Barb Hogan and Cindy Ruot, Ann Gregory, and Tami Long. Librarian Kay Burrous was present and Vicki Carr was absent.

The minutes and financial report of last meeting April 11, 2017 were approved.

Kay Burrous gave report on circulation and computer usage for April. Kay will contact Frontier about internet charges and upgrades to computers. She will check with the garbage prices for the Library also.

Lori Gebhert donated $75.00 to the Summer Reading Program.

We discussed the savings on using library card instead of buying books on line. Kay showed some of the savings by getting books through the library.

Next month meeting we will go over Safety Rules for the library and need to go over Chapters 1-5 on the Per Capita Grant. The Per Capita Grant funds are used on computers for the library.

Open Meeting Act has to be done in July for the new and reinstated Trustees.

Anna Gregory and Debbie Herbert has to do Open Meeting Act Letter which has to be done before end of July 31, 2017.

Discussion on Non Resident Card to lower the price from $105.00 to $75.00. Cindy Ruot made the motion to move from $105.00 t0 $75.00 and Tami Long seconded the motion. Roll call was given with all approving. Roll call, Anna Gregory y, Anna Jesse y, Debbie Herbert y, Cindy Ruot y, Tami Long y, and Barb Hogan y.

Summer Reading Program will have Next of Kiln and Children Sign making programs starting June 14yh and July 5th.

Anna Gregory brought to our attention that funds will be low in May and might have to move funds around to make it to year end which is June 30, 2017.

Please bring Blue notebooks to next board meeting.

Motion made by Barb Hogan to adjourn meeting and Cindy Ruot seconded the motion.

Next meeting will be June 13, 2017 at 5:30 p.m.

__________________
Barbara Hogan, Sec

South Macon Public Library Board of Trustees  June 13, 2017

President Debbie Herbert called the meeting to order at 5:20 pm.  Trustees in attendance included: Debbie Herbert, Barb Hogan, Anna Gregory, and Cindy Ruot.  Librarian Kay Burrous an Vicki Carr were present.  Anna Jesse and Tami Long were not present.

The financial report was approved and the minutes needed a correction.  Correction will be made before next meeting.

Macon Library will have booth at Macon Street Fest.  Miranda Jesse will help work the booth.

Talking Book Outreach has been taken over by St. of Illinois.  The program provides books on tapes and braille for the handicap.

Summer Reading Program has 49 signed up and 45 signed up for the Next of Kiln.  Life Expressions Decor will be held July 5, 2017.  There will be 41 signs made.

End of our fiscal year is June 30th, 2017.

Voted on the Prevailing Wage and was passed.  Debbie Herbert made the motion to pass and Cindy Ruot made motion to second.  Roll call was taken with Debbie Herbert y, Anna Gregory y, Cindy Ruot y, and Barb Hogan y.

We were notified that Illinois Heartland had changed our server.  Jason, our computer tech. will help the librarians to set up new Web page for the library.  The cost will be $70.00.  Cindy Ruot made the motion to accept and Barb Hogan seconded the motion.

Kay did check on the Garbage collector’s rate and they are giving us the Residential rate for the Library.

Meeting dates were approved with Barb Hogan making the motion to accept and Anna Gregory seconded the motion.

Personnel Committee will meet before end of month.  Debbie Herbert, Anna Gregory, Tami Long, and Cindy Ruot will meet June 20th (Wednesday) at 5:30 P.M. at the Library.

Kay Burrous presented that Illinois Heartland Library has offered a RDA Tool Kit to help with making changes on the Old AACR cataloging system.  This will help make the new changes with cataloging the books to a new system.  This cost will be $90.00 per year and new system will take place July 1, 2017.  Cindy Ruot made the motion to accept and Barb Hogan seconded the motion.

In July, we review the Per Capita chapters 1-5 and Safety for the library.

Meeting adjourned at 6:10 P.M. with Cindy Rout making the motion and Anna Gregory seconded the motion.

Next meeting will be July 11, 2017. at 5:30 p.m.

__________________

Barbara Hogan, Sec

South Macon Public Library Board of Trustees July 11, 2017

President Debbie Herbert called the meeting to order at 5:33 pm.  Trustees in attendance included: Anna Jesse, Anna Gregory, and Tami Long.  Barb Hogan and Cindy Ruot were absent.  Librarian Kay Burrous was also in attendance.

The minutes and financial report from the June 13, 2017 meeting were read and approved.

Kay Burrous gave a report on circulation and computer usage for June.  Checked out books were way up due to summer reading.  936 cko

The summer reading program is a big hit this year.  The wooded sign projects had 68 kids present and the Next of Kiln program had 72 participate! Help was needed to pay for those programs, so $1000.00 was taken out of Ramona Miller Fund for summer reading.

The Street Fest booth was scrapped due to lack of interest.

A Committee consisting of Anna Jesse and Tami Long was formed to audit the secretary’s book.  That will be done before the next meeting.

All trustees need to go online for a safety talk given by Illinois State Library Association.

Questions re being asked about how or if the TIF District is affecting our revenue.  Inquiries will be made with the City of Macon.

A motion to adjourn was made by Anna Jesse and seconded by Tami Long.  The meeting adjourned at 6:20

The next meeting will be August 8, 2017 at 5:30 p.m.

_____________________

Debbie Herbert

South Macon Public Library Board of Trustees August 8, 2017

President Debbie Herbert called the meeting to order at 5:30 om.  Trustees in attendance included:  Debbie Herbert, Barb Hogan, Anna Gregory, and Tami Long.  Cindy Ruot and Anna Jesse were not present.

Librarians Vicki Carr and Kay Burrous were present.

Minutes were approved and Financial were approved also.

Debbie Herbert made the motion to approve the Building Maintenance Ordinance and Tami Long seconded the motion, Roll call Debbie Herbert (y), Barbara Hogan (y), Anna Gregory (y), and Tami Long (y).

Next month we will have a vote on Budget Ordinance and has to be publish in  newspaper a month ahead of voting.  Anna Gregory will make sure it is published.

Summer reading program has been very successful.  Several events have been planned on the following months for the children.

Kids night will be November 15th with the Next of Kiln.  The charge will be $5.00 per person for the activity.

Ladies night will be Sept. 6th and making Witches shoes and dead line for sign up is Aug 23, 2017.  Thirty dollars ($30.00) will be the charge per person.  Will also have Ladies Night on November 29th for making some type of Christmas decoration.

Andra Hebert will be scheduled for the next summer.  She will be bringing miniature horses for the special activity.

The Annual Report deadline is due September 1, and must be filed by then.  Kay Burrous will file report.

We received the official letter from State of Illinois on announcing that they will be sponsoring the TBBS.  This is a service that features talking books and braille for people who need them.

Debbie Herbert made the motion to adjourn the meeting and Tami Long seconded the motion.

Meeting was adjourned at 6:05 p.m.

Next meeting will be September 12, 2017 at 5:30 p.m.

Barbara Hogan, Sec

September 12, 2017

Vice President Anna Jesse called meeting to order at %:30 P.M. Trustees in attendance included: Anna Gregory, Cindy Ruot. Barb Hogan, Anna Jesse and later Debbie Herbert joined us.  Tami Long was not present.

Librarians Kay Burrous and Vicki Carr were present.

The agenda was approved and so were the Minutes and Financial reports.

Kay reported there were 747 checkouts for August and Computer was used by 40 people. There were no correspondences to report on.

Policies were tabled until next month.

Per Capita Grant paragraph needs to be turned in from Debbie Herbert.

Budget Ordinance needed to be passed this evening.  Barb Hogan made the motion to approve the budget ordinance and Cindy Ruot seconded the motion

Roll call passed by Anna Gregory (y), Anna Jesse (y), Debbie Herbert (y), Cindy Ruot (y), Barb Hogan (y).  All approved the budget Ordinance.

Next of kiln will be November 15, for the children.  The Library will pay five dollars per child ($5.00).  Children need to sign up by November the 1st since this is a deadline for program,  November 29, will be ladies’ night for the Next of Kiln.  They will be making a Christmas ornament.

Meridian School will be using the library for some of their school conferences as in the past.

Next month will be working on the Levy Ordinance.

Meeting was adjourned at 5:45 P.M.  Anna Jesse made the motion to adjourn and Cindy Ruot seconded the motion.

Next meeting will be October 10th at 5:30 P.M.

Barbara Hogan, Sec

South Macon Public Library Board of Trustees

October 10, 2017

Vice President Anna Jesse called meeting to order at 5:30 P.M.  Trustees in attendance included: Anna Gregory, Cindy Ruot, Barb Hogan, Anna Jesse, and Tami Long were present.  Debbie Herbert was not able to attend.

Librarian Kay Burrous was present and Vicki Carr was not present.

The agenda was approved and so were the Minutes and Financial reports.

Kay made the announcement that Vicki Carr’s Mother in Law had passed away that day.  We decided to close the library either for morning or afternoon depending on the funeral so Kay and other librarians could go to funeral. Board approved of giving donation from library also.

Kay passed a Thank You Card from Lori Nixon  for donation of her Father’s Passing.

Polices were tabled until next month.

Per Capita Grant paragraph needs to be turned in from Debbie Herbert.

The Levy Budget Ordinance was approved.  Cindy Ruot made the motion and Barb Hogan seconded the motion to approve.

Roll call was passed by Anna Gregory (y), Anna Jesse (y), Cindy Ruot (y), Tami Long (y), and Barb Hogan (y). All approved of the Ordinance.

November 29th will be ladies Next of Kiln evening.  They will be making Santa’s  or Snowmen ornament for Christmas.

Next meeting will be November 14th  at 5:30 P.M.

Barbara Hogan, Sec

November 14, 2017

President Debbie Herbert called the meeting to order at 5:30 p.m.  Trustees in attendance included: Anna Gregory, Anna Jesse, Debbie Herbert, Tami Long and Cindy Ruot.  Bard Hogan was absent.  Librarians Kay Burrous and Vicki Carr were also in attendance.

The minutes and financial report from October 10, 2017 meeting were read and approved.

Kay Burrous reported there were 721 checkouts for the month of October and the computers were used by 50 people during the month.

Kay passed a Thank You card from the Carr Family for the donation given in memory of Vicki Carr’s Mother-in-law.  It was also reported the Library had received $290.00 in memorials in memory of Vicki’s Mother-in-law.

A letter was also passed around from Outside the Barn, explaining where donated money goes.

Policies were tabled until next month.

There will be no meeting in December so motion was made by Tami Long and seconded by Cindy Ruot to approve paying the December bills.  All approved.

Debbie Herbert will turn in the Per Capita Grant letter in the next few days.

The 2018 Holiday Schedule was discussed.  In the past the Library was closed on Saturday when the holiday falls on Friday or Monday and if the holiday fell on Sunday the Library was closed on Monday.  At times the Library would be closed for four days.  After discussion Motion was made by Anna Gregory and seconded by Anna Jesse to keep the Library open on the Saturday before a holiday for the 2018 schedule.  Motion carried.

Vicki Carr reported there will be a kid’s night November 15th and Ladies night November 29th with Next of Kiln.  They will be making Santas and Stockings.

Motion was made by Anna Gregory and seconded by Anna Jesse to adjourn.  The meeting adjourned at 6:05 p.m.

Cindy Ruot

South Macon Public Library Board of Trustees

January 9, 2018

President Debbie Herbert called the meeting to order at 5:30 pm. Trustees in attendance included: Debbie Herbert, Barb Hogan, Anna Jesse, Cindy Ruot. Anna Gregory and Tami Long were not present.

Librarians Vicki Carr and Kay Burrous were present.

The minutes and financial report from November 14, 2017 were approved. No meeting in December.

Kay passed a card showing that Melanie Roberts donated a fifty-dollar ($50.00) check in remembrance for Ruth U. Turner. Mrs. Turner had been a Second-grade teacher for Macon Grade School. The donations will be used for new children’s books for the library.

OSHA report has been filed.

File Certificate of Statue of Real Estates will be filed by Anna Gregory.

Per Capita Grant has been filed.

January 24th at 6:00 p.m. will be Ladies night out at the library. Life Expressions will be presenting the activity.

The month of February will be Book Worm for the first graders. There will a pizza party for the participating children at the end of program.

There was discussion that Mrs. Ellis, who home schools her children wants to be able to send her children for Book Worm Program. It was decided that home school children would be able to participate in the program.

Vicki Carr passed out 2018 Summer Reading Program starting on June 13th through July 25th, 2018. All programs are on Wednesday and starting at 12:30 p.m. unless otherwise noted.

Motion made by Debbie Herbert to adjourn and Anna Jesse seconded the motion to adjourn meeting.

Barbra Hogan, Sec

February 20, 2018

Vice President Anna Jesse called the meeting to order at 5:40 pm. Trustees in attendance included Anna Gregory, Tami Long, and Anna Jesse. Debbie Herbert joined the meeting at 5:50 pm. Trustees Barb Hogan and Cindy Ruot were absent.

Librarians Kay Burrous and Vicki Carr were also in Attendance.

The Agenda for February 2018 needs to be amended from February 13th to February 20th, 2018.

The minutes for January 9, 2018 were approved.

Treasure’s Report for January 2018 stand approved.

Librarian’s Report:

Kay Burrous has reported there were 763 checkouts for the month of January. Computer use for January was 33.

Unfinished Business included the following items:

The library has 2 participants for the February bookworm for first grade students. Each reader will receive a small prize for participation.

Ladies Night will take place on Thursday March 1st with a pottery project.

New Business included the following items:

National Library Week is in April. The library will be hosting an activity with Life Expressions on April 18th, 2018.

Trustee Tami Long made a motion, second by Anna Gregory, to pass the Annual Financial Report. Upon roll call vote all Trustees in attendance voting aye (4 ayes and 0 nays) the motion passed.
Roll Call Vote Results (Long-y, Herbert-y, Jesse-y, Gregory-y)

Economic Interest forms were handed out to be completed by each trustee to be filed at the Circuit Clerk’s office.

Our next scheduled meeting will be March 13, 2018 at 5:30 pm.

There being no other business to discuss, upon a motion by Anna Gregory, and second by Debbie Herbert, the meeting adjourned at 6:00 pm.

Submitted by Anna Jesse, VP

March 13, 2018

President Debbie Herbert called the meeting to order at 5:30 p.m. Trustees in attendance included Anna Gregory, Debbie Herbert, Tami Long and Cindy Ruot. Trustees Barb Hogan and Anna Jesse were absent. Librarian Kay Burrous was also present.

The minutes and financial report for the February 20, 2018 meeting were read and approved.

Librarian Kay Burrous reported there were 716 checkouts for the month of February and computer use was 34.

There will be a meeting at the City Hall on March 26th explaining the TIF district. Debbie Herbert will attend.

Sheila Moore from Meridian High School has ask to borrow the Macon High School yearbooks so she can have them digitalized. They will cover the cost. Kay will check to make sure we will be getting the yearbooks back and if it would be possible for the library to purchase a digital set.

Kay then reported, we owe the Decatur Library $24.00 for a recording someone has not returned. Motion was made by Tami Long to pay the Decatur Library Anna Gregory seconded the motion. Motion carried.

The Review of Policies were discussed. We are missing 2 books. Kay will make copies for the April Meeting. We will begin with and include Meeting Room policies.

There will be a Ladies night on March 23rd with a sign project. There will also be a Ladies night on April 18th.

There were only 2 participants for Bookworm. They were given gift baskets.

The Summer Reading Program is all set.

Statement of Economic Interest forms have been filled out.

National Library Week is in April and Children’s Book week is in May.

There being no other business at this time Debbie Herbert made the motion to adjourn the meeting Cindy Ruot seconded the motion. Meeting was closed at 6:05 p.m.

Cindy Ruot

April 10, 2018

President Debbie Herbert called the meeting to order at 5:30 p.m. Trustees in attendance included: Anna Gregory, Anna Jesse, Debbie Herbert, Tami Long and Cindy Ruot. Trustee absent was Barb Hogan. Librarians Kay Burrous and Vicki Carr were also present.

The minutes and financial report for the March 13, 2018 meeting were read and approved.

Librarian Kay Burrous reported there were 823 checkouts for the month of March and Computer use was 32.

Kay reported getting a letter from the board of education on “Feeding the Children”. This is really not possible for us to do.

Kay also reported, she met with Mr. Bean and the City Attorney to straighten out the Trustee list.

We will continue reviewing the policies at the May meeting. We will continue through the Technology and Internet section.

The Summer Reading Program is all set, Vicki will confirm the time for the Pool Party.

There will be a Ladies Night on April 18th with a sign project.

Anna Gregory reported she will be changing the Quick Book payroll for a savings of $600.00.

Kay reported she attended the meeting on the TIF district. The Library can apply for money from the district. It was discussed having the air units serviced and the older air unit and the furnace checked to see if they need replaced. If either does, we will apply for TIF money to help with the cost. The trustees discussed taking out a loan instead of taking money from another account to pay for any updates needed.

There being no other business at this time Anna Gregory made the motion to adjourn the meeting and Debbie Herbert seconded the motion. The meeting was closed at 6:15.

Cindy Ruot

May 8, 2018

President Debbie Herbert called the meeting to order at 5:35 p.m. Trustees in attendance included Anna Jesse, Debbie Herbert, Tami Long and Cindy Ruot. Trustees Barb Hogan and Anna Gregory were absent. Librarians Kay Burrous and Vicki Carr were also present.

The minutes and financial report for the April 10th, 2018 meeting were read and approved.

Librarian Kay Burrous reported there were 760 checkouts for the month of April and computer use was 37,

Kay reported on the fee for non-resident library cards. She would like the fee to stay at $75.00. Anna Jesse made the motion to keep the fee at $75.00, Cindy Ruot seconded the motion. Motion Carried.

Meridian Elementary Teachers made a $100.00 donation to be used for the Summer Reading Program. The money was raised during Denim Days at the school.

Kay reported the Library received the Per Capita check in the amount of $1757.08. A letter was also sent, stating the Library should receive a check next year in the amount of $2800.00 which is what we received in the past. This money has to be spent before June 30th.

Kay then showed a picture of a ship that Jim Johnson has built and would like to donate to the Library to display. Motion was made by Anna Jesse to contact Mr. Johnson and respectfully decline the donation because of lack of space for the large display. Motion was seconded by Debbie Herbert. Motion Carried.

Vicki Carr then reported she needs to be at the Graduation on May 19th at 4:30, she would like to close the Library an hour early. She will post signs ahead of time.

Kay has received 2 of the 3 bids for new Air Conditioning and Furnace. Jesse Heating was $10,750.00 and Tica Heating was $12,215.00. She is still waiting on a bid from Air King.

Vicki reported Registration for the Summer Reading Program is June 4-9. The time for the Pool Party will be 10:00-Noon.

The next Ladies night will be May 30th with Next of Kiln. The project will be a vase or a tray.

The Disposition of Records were tabled and The continued Review of Policies were also tabled.

Vicki then presented Organizational Information, she would like for everyone to look it over and let her know if we want to eliminate anything.

There being no other business at this time, motion was made by Debbie Herbert to adjourn the meeting, Tami Long seconded the motion. Meeting was closed at 6:04 p.m.

Cindy Ruot

South Macon Public Library Board of Trustees

June 12, 2018

Debbie Herbert called the meeting to order at 5:30 p.m. Tami Long, Barbara Hogan, Anna Jesse, were present. Anna Gregory and Cindy Ruot were not present. Librarian Kay Burrous and Librarian Vicki Carr were present.

The minutes and financial report were approved from May 8, 2018 meeting.

Kay Burrous reported there were 716 checkouts for the month of May and computer was used 43.

Prevailing Wage which are the rates for Macon County on labor used was voted on.. Tami Long made motion to approve the set rates and Anna Jesse seconded the motion. Roll call Anna Jesse yes, Debbie Herbert yes, Barbara Hogan yes, and Tami Long yes.

June the 30th is the ending of fiscal year for the library. The Personnel committee must meet before then. The meeting will be held on June 18th at 5:30 p.m. Tami Long and Barbara Hogan will meet with Debbie Herbert and Anna Gregory on wages for the Librarians.

Kay reported that we have three (3) bids for the air conditioning and furnace. Debbie Herbert will go to Mayor Frank Dunmire to see if the city will pay for the unit with Tiff money. Anna Jesse made a motion that the unit will be purchased from Jesse Heating and Air. Tami Long seconded the motion. All Trustee approved of purchase from Jesse’s.

Tami Long made the motion to approve dates for the Library Meetings for next year and Barbara Hogan seconded the motion. All Trustees approved, Debbie Herbert yes, Anna Jesse yes, Barbara Hogan yes, and Tami Long yes.

Vicki Carr reported Summer Reading Program had a good sign up and Scovill Zoo would be coming the week of June 13th.

June 6th will be lady’s night at the library.

New Wave was called for the computer problem and issue was resolved.

Anna Jesse made motion to adjourn the meeting at 5:30 p.m. and Tami Long seconded the motion.

Next meeting will be July 10th at 5:30 p.m.

Barbara Hogan, Sec.

July 10, 2018

President Debbie Herbert called the meeting to order at 5:30 pm. Trustees in attendance included: Debbie Herbert, Barb Hogan, Anna Gregory, and Tami Long. Librarian Kay Burrous and Vicki Carr were present. Anna Jesse and Cindy Ruot were not present.

The financial report and minutes were approved.

Kay Burrous reported there were 815 checkouts for the month of June and 43 used the computers.

Marsha Baker was sworn in during the meeting for Trustee.

The committee was picked for the auditing for the Secretary Book. Tami Long and Marsha Baker, and Debbie Herbert volunteered. They will meet July 25, 2018 at 5:30 p.m.

Had discussion on what the Trustees can do and can not do for getting donations for the library.

Forty-One (41) children enrolled for the Next of kiln and will be making dinosaurs. Following week, the Miniature Horses will come. On July 25 there will be a pool party with Blue Mound Library.

Kay talked about Shelby Electric Corp. donating coloring pages to the library for Summer Reading Program.

Billing Maintenance Ordinance fund gives library .02% of value of all taxable property within the said district for building and maintenance. Barb Hogan made the motion to accept and Tami Long seconded the motion.

Anna Gregory has to retrieve statistical reports for annual report. Kay has to file annual report before Sept. 1, 2018.

Kay reported that the Computer was having issues and called Computer Tech. The computer had to be replaced with a new one. Jason, Computer Tech has used one on hand that we could buy for $300.00. Barb Hogan made the motion to purchase and Tami Long seconded the motion for the purchase of computer.

Debbie Herbert said next meeting we will start going over the Blue Book and cover Responsibilities schedule though Internet usage policy. We need new second page for the book.

Motion made by Anna Gregory to adjourn and Tami Long Seconded the motion. Meeting ended at 6:30 p.m.

Next meeting will be August 14, 2018 at 5:30 p.m.

Barbara Hogan, Sec.

August 14, 2018

President Debbie Herbert called the meeting to order at 5:30 p.m. Trustees in attendance included Anna Jesse, Debbie Herbert, Tami Long and Cindy Ruot. Trustees Barb Hogan and Ann Gregory were absent. Librarians Kay Burrous and Vicki Carr were also in attendance. Gina Ritchie also attended the meeting.

The minutes and financial report for the July 10, 2018 meeting were read and approved.

Librarian Kay Burrous reported there were 845 checkouts for the month of April and computer use was 51.

Carol Smith has her notary letter. It was decided it would be a good idea for Lori Nixon to also become a Notary. Sometimes she is the only one at the library.

Vicki reported on the Summer Program.

The Blue Mound Library donated $50.00 for the use of the pool for the Summer Program Pool party. The board discussed also donating $50.00. Motion was made by Cindy Ruot and seconded by Anna Jesse to make the $50.00 donation to the Blue Mound Pool. Motion carried.

Vicki reported Ladies Night will be September 26th and a Halloween “Boo” sign will be the project.

The deadline for the Annual Report is September 1, 2018.

Debbie Herbert attended the City Meeting to discuss getting help with cost of new furnace and air. We should know by the second Tuesday in September how much we can get.

Debbie will also be attending the Senior Dinner on August 21st to discuss what the Library and Postal Service can do for the Senior Community.

Reviewing of the policies resumed, beginning with Responsibility Schedule. Library on the Go needs to be added and Most of the Technology Plan needs to be updated. In September we will begin with Technology Plan and go through Exhibits and Displays.

There being no other business at this time, motion was made by Anna Jesse to adjourn the meeting, Tami Long seconded the motion. Meeting was closed at 6:05 p.m.

The next meeting will be September 11, 2018 at 5:30 p.m.

Cindy Ruot

September 11, 2018

President Debbie Herbert called the meeting to order at 5:30 p.m. Trustees in attendance included Anna Gregory, Anna Jesse, Debbie Herbert, Tami Long and Cindy Ruot. Trustee Barb Hogan was absent. Librarians Kay Burrous and Vicki Carr were also in attendance.

The minutes of the August 14 meeting were approved with one correction. The “Boo” project for Ladies night is a dish not a sign. The Financial report was approved.

Librarian Kay Burrous reported there were 724 checkouts for the month of August and computer use was 61.

The City has agreed to cover the cost of the water problem and the cost of the Heating and Air. Kay will call Jesse’s to see if the $10,900.00 quote is still good since it is over the 30 days stated on the contract.

Kay Recieved a call from New Wave with a offer of 29.99 a month for their service. This would not work for the Library because a fax can’t be used with this service.

Vicki attended the Election meeting at Steven Beans office. September 18 is the date to pass out forms to run for Library Board. Anyone running must get 25 signatures. Forms must be returned between December 10 and December 17. The library has to open at 8:00 A.M. on December 10 to start accepting the applications. Debbie Herbert, Barb Hogan, Anna Gregory and Cindy Ruot will have to run.

The Annual Report is finished.

Motion was made by Anna Gregory and seconded by Cindy Ruot to accept the Budget Ordinance Roll call was taken
Anna Gregory-y, Anna Jesse-y, Debbie Herbert-y, Tami Long-y, Cindy Ruot-y. Motion was approved.

Vicki reported Ladies Night will be September 26th and a Halloween “Boo” dish will be the project. Children’s night was approved.

Vicki presented a rewritten copy of the Tech Plan.

Debbie attended the Senior meal to discuss the Library. Several signed up for Friend of the Library. It was suggested by some that classes on the use of Smartphones or Kindles would be helpful.

Vicki suggested talking to someone at the funeral home to see if they could suggest to people that the Library could be a memorial.

There being no other business at this time, motion was made by Anna Gregory to Adjourn the meeting, Tami Long seconded the motion. Meeting was closed at 6:25 p.m.

The next meeting will be October 9, 2018 at 5:30 p.m.

Cindy Ruot

October 9, 2018

President Debbie Herbert called the meeting to order at 5:30 p.m. Trustees in attendance included Debbie Herbert, Barbara Hogan, Anna Gregory, and Cindy Ruot. Librarians Kay Burrous and Vicki Carr were also present. Anna Jesse and Tami Long were not present.

The September minutes and September Financial were approved.

Kay Burrous gave report that 622 books check out and 55 used the computer.

We have not received any money for the air conditioner from the City of Macon Tif money. Debbie will go and talk with them on the issue to see when the money will be available for the Library.
Bid was set at $10,750.00 from Jesse’s Heating & Air for the 3 furnaces and 2 air conditioning units.

Trustees rerunning for Library Board must have their 25 signatures in to the Library by December 10-17th, 2018 to be filed with Macon County. There will four up this year to run for the four-year term, Debbie Herbert, Barbara Hogan, Cindy Ruot and Anna Gregory. Susan Strahle might be running as new Trustee.

Trustee must review Chapters 6-10 for the Per Capita Grant. Will do this at our next meeting.

No Review on Policies at the meeting.

We passed the Budget Levy Ordinance. Last year we received approximately $93,000.00. This year #92,000.00 is the amount to be levied.

Cindy Ruot made a motion to approve and Barbara Hogan seconded the motion. Roll called taken with Debbie Herbert y. Anna Gregory y, Cindy Ruot y, and Barbara Hogan y. All approved the motion.

Next of Kiln will be November 7, 2018 for the Children. They will be making Gingerbread Men or Women. The charge will be $5.00 per child. The Library pays for the children.

Vicki Carr attended the I.H.L.S. meeting at the Effingham Convention Center. She received a poster with her photo on it. A presentation was made on Abraham Lincoln Library. She felt like it was a good meeting.

Kay and Vicki attended the Association for Rural and Small Libraries (ARSL) National Convention for small and rural Libraries in Springfield. There were 700 people attending for meetings and luncheon. At the Conference a vendor (Cover One) showed how to repair library books for the library. The company Cover One offered a discount for Convention attendees that brought cost to $451.50 for the machine. The Library would be able to make books for the Summer Reading Program’s and repair books.

Barbara Hogan made the motion to order and Debbie Herbert seconded the motion. Motion carried.

Debbie Herbert made the motion to adjourn and Cindy Ruot seconded the motion.

Barbara Hogan, Sec.

November 13, 2018

Vice President Anna Jesse called the meeting to order at 5:30 p.m. Trustees in attendance included: Anna Jesse, Barb Hogan, Cindy Ruot, Anna Gregory and Tami Long were present. Debbie Herbert was not present. Librarian Kay Burrous and Vicki Carr were present. Susan Strahle attended the meeting since she is going to run for Trustee.

The minutes of the October Meeting were approved and also approved were financial report for October, 2018.

Per Capita Grant has to filed by Jan 15, 2019.

Kay Burrous reported that there were 709 October checkouts and 52 used the computer.

Vicki Carr reported that petitions for running candidates should be turned in by December 10-15, 2018. Vicki will take the signed petitions to Stephen Bean’s office by the 15th.

Barbara Hogan and Anna Gregory will be retiring from the board in April, 2019.

The December bills were approved since there isn’t any meeting in December, 2018. Cindy Ruot made a motion to approve and Barb Hogan seconded the motion.

Board Members need to review Chapters 6-10 of the Trustee Facts file. Need to contact Kay if not approved or any questions concerning the review. These chapters pertain to Safety for the per Capita.

Vicki Carr reported that the Boy Scouts are collecting plastic caps to make a bench. Vicki also reported that she went to the Parents Meeting on Education at the elementary School. Vicki spoke about the Library. Other guest spoke on Development of Reading, and Library Club.

Anna Gregory will file the Financial Annual Report and it will be sent to the State. Barb Hogan made a motion to accept the Annual Finc. Report and Cindy Ruot seconded the motion.

Susan Strahle will talk about Friends of the Library at the Township Building on November 20. 2018 for Seniors, Punch and Cookies will be served.

We reviewed the Holiday schedule for the library. Motion was made by Barb Hogan and Anna Gregory seconded the motion to approve. Roll Call, Anna Gregory y, Anna Jesse y, Barb Hogan y, Tami Long y, and Cindy Ruot y. All members approved of Holiday schedule.

Library need new light fixtures since our bulbs and sockets are obsolete. Ameren has sent a person to look over the fixtures and install new. There will be rebates on the new lights.

We needs new maintenance person since Dennis Gregory is retiring when Anna Gregory is retiring.

Motion light is ordered for the outside. Had to be ordered from the manufacture. Will probably take to a month to receive security light. Photos has been sent in to Ameren which program ends November 31, 2018 on new bulbs and light fixtures.

Motion to adjourn meeting made by Anna Gregory and Cindy Ruot seconded the motion. Meeting ended at 6:15 p.m. Next meeting will be January 8, 2019 at 5:30 p.m.

Barbara Hogan, Sec.

January 8, 2019

Vice President Anna Jesse called the meeting to order at 5:36 p.m. Trustees in attendance included: Anna Jesse, Debbie Herbert,Tami Long and Anna Gregory. Cindy Ruot and Barb Hogan were not present. Librarian Kay Burrous and Vicki Carr were present. Susan Strahle attended the meeting since she is going to run for Trustee.

The minutes of the November 2018 meeting were approved along with the November 2018 financial report. The December 2018 financial report was approved with corrections.

Per Capita Grant was filed on 1/4/2019.

Kay Burrous reported that there were 604 checkouts in November and 523 in December. It was noted that the numbers were down. Computer use: November 33 and December 36.

By January 31 the library needs to file a certificate of status of real estate. Anna Gregory will follow-up with Edward Flynn.
Library policies still need to continue to be reviewed by the board.

The OSHA report is signed, completed and up-to-date by Kay Burrous.

Nominations were filed with Macon County Clerk with elections of Debbie Herbert and Susan Strahle.

There will be another Ladies Night on January 30, 2019 at 6:00 p.m. “Signs”

A pre-diabetic class will be held February 5, 2019 from 10:30-11:30 a.m. Given by the U of I Extension Office.

Next of Kiln will be back for another ladies night on March 27, 2019 at 6:00 p.m.

Summer Reading Schedule booked for 2019.

Friends of the Library held a Baked goods and craft sale which raised $250+ for a future library project.

Motion to adjourn meeting made by Anna Jesse and seconded by Anna Gregory. Meeting ended 6:30 p.m. Next meeting will be February 12, 2019 at 5:30 p.m.

______________________________
Tami Long, Acting Secretary

February, 2019

Due to lack of quorum a February meeting was not held.

_________________

Tami Long, Acting Secretary

March 12, 2019

President Debbie Herbert called the meeting to order at 5:40p.m.  Trustees in attendance included:  Tami Long, Anna Gregory, & Cindy Ruot.  Anna Jesse & Barb Hogan were not present.  Librarian Kay Burrous was present; Vicki Carr absent.  Susan Strahle attended the meeting since she is going to run for Trustee.

The minutes of the January 2019 meeting were approved along with the January 2019 financial report.

Kay Burrous reported that there were 644 checkouts in January & 811 in February.  Computer use: January 40 an February 45.

Anna Gregory confirmed that the certificate of real estate was filed on time.

Library policies still need to continue to be reviewed by the board.

Thank you notes were sent to the library complimenting our services and customer care.  The notes were passed around the table to all board members to read.

The summer reading program is prepared to begin per Kay Burrous.  Kay Burrous also collected the statements of economic interest from all Trustees in attendance.  It was a great book worm month, numbers were up.  For recognition a pizza party was thrown.

There will be another Ladies Night with Next of Kiln on March 27, 2019 at 6:00 p.m.  (Box Turtle).  National Library Week is in April.  Children’s Book Week is in May.

Anna Gregory discussed W2’s and the BSO (Business Services Online) The new treasurer will need to do this.  Susan Strahle is considering the position of Treasurer as Anna Gregory is retiring the end of March 2019 and moving to Clinton.  Susan Strahle planned a visit at Anna Gregory’s on March 13 to review the criteria that is involved.  Anna has made up a check list of all her duties to help with the transition process.

Tami Long will be the new Secretary as Barb Hogan will be retiring as well.

Motion to adjourn the meeting was made by Cindy Ruot and Seconded by Debbie Herbert.  Meeting ended at 6:30 p.m.  Next meeting will be April 9, 2019 at 5:30 p.m.

______________

Tami Long, Acting Secretary

April 9, 2019

President Debbie Herbert called the meeting to order at 5:30 pm.  Trustees in attendance included Susan Strahle and Anna Jesse.  This was the last meeting for retiring Trustee/Treasure Anna Gregory.  Trustees Tami Long, Barb Hogan, and Cindy Ruot were absent.  Donna Hayes was also in attendance as a prospective Trustee.

Librarians Kay Burrous and Vicki Carr were also in attendance.

The Agenda for the April 9, 2019 was approved as presented.

The minutes for March 12, 2019 were approved.

Treasure’s report for March 2019 stand approved.  Anna Gregory submitted a corrected copy of the February 2019 report after the discovery of a $0.10 calculation error on an expenditure.

Librarian’s report:

Kay Burrous reported there were 576 checkouts for the month of March.  computer use for March was 32.

Kay informed the board that the trustees will need to review Chapter 11 of the appendices of the “Trustee Facts File 3rd Edition” for requirements pertaining to the Per Capita Grant, in which she will provide to trustees at the May meeting.

Kay reported the library has received a couple applications for the job opening of library upkeep, which would entail janitorial and light maintenance duties.  It was decided by the board to review all applicants after the library advertised the position to the community.  Kay and Vicki will publish the job opening to the local newspaper.

Unfinished Business included the following items:

Ladies Night pottery project of the turtle turned out great.  Participants have been notified to pick up their finished projects.

Summer Reading Program will have registration the week of June 3rd – 8th.  All programs being offered have been booked and scheduled.

New Business included the following items:

The next schedule Ladies Night will be held on May 29, 2019.  April Hadowsky will be instructing a Canvas Painting and she will provide all necessary supplies.

Newly elected trustees: Debbie Herbert and Susan Strahle received the oath of office presented by Vice President Anna Jesse.  Debbie will remain acting board trustee/President and Susan will fill the trustee/Treasure position on the board.

With motions from Debbie Herbert, seconded by Susan Strahle, the board unanimously approved adding Anna Gregory and Dennis Gregory’s names to the libraries plaque for acknowledging the Dedication to Service of the South Macon Public Library.  Anna and Dennis will be truly missed and the board Thanks them for the time and service they provided being on the board and working on the maintenance needed at the library.

Our next scheduled meeting will be May 14, 2019 at 5:30 pm.

There being no other business to discuss, upon a  motion by Anna Jesse, second by Debbie Herbert, the meeting adjourned at 6:20 pm.

_____________________

Submitted by Anna Jesse, VP

May, 2019

Due to lack of quorum a May meeting was not held.

Tami Long, Secretary

June 11, 2019

President Debbie Herbert called the meeting to order at 5:30 p.m.  Trustees in attendance included:  Debbie Herbert, Tami Long, Anna Jesse, Susan Strahle.  Librarian Kay Burrous and Vicki Carr were present.  There were two new trustees sworn into office, Donna Hayes & Linda Wiles, by Debbie Herbert (y), Anna Jesse (y), Susan Strahle (y), Tami Long(  (y). All approved the two new trustees.

The agenda and minutes of the April 2019 were approved along with the April and May Financial Report.

Kay Burrous reported that there were 580 checkouts in April and 619 in May.  It was noted that the numbers were down .  Computer use: April 34, May 49.

The board members will read Chapter 11 by next meeting with plans to discuss.  Discussion to organize the police book by forming a committee was brought up.  Will use Debbie Herbert’s policy book as the master copy.  Decided to have all board members turn in their books to the library with Vicki Carr is organizing in preparation for Board review.  Board members were asked to drop by anytime to assist with this process.

A personnel committee was organized to meet and discuss a yearly raise for the library employees.  On the committee is Debbie Herbert, Anna Jesse, Susan Strahle & Tami Long.  They will meet June 28 at 5:30.

A Charge of $75 per family will be charged to all non-resident families.  Anna Jesse motioned and Donna Hays seconded.

Debbie Herbert and Donna Hayes will audit the secretary’s book in July.

$100 donation to the summer reading program from Meridian teachers from their Denim Day program at school.

Per Capita Grant:  Computer repair to speed up/upgrade.   Jason Reed gave bid of $661.96.  Debbie Herbert motioned, Tami Long seconded.  Roll call passed by Debbie Herbert (y), Anna Jesse (y), Susan Strahle (y), Tami Long (y), Donna Hayes (y), Linda Wiles (y).  All approved.

Susan Strahle and Kay Burrous will meet after June 30 to do the library end of year annual report.

Prevailing wage- Debbie Herbert & Tami Long signed.  Tami Long motioned & Linda Wiles seconded.  Roll call passed by Debbie Herbert (y), Anna Jesse (y), Susan Strahle (y), Tami Long (y), Donna Hayes (y), Linda Wiles (y).  All approved.

Adopt meeting dates & publish.  Need to increase publishing allowance.  Debbie Herbert motioned & Susan Strahle seconded.

Farm Progress.  Will donate $100.  Anna Jesse motioned, Donna Hayes seconded.

Tami Long motioned to adjourn, Debbie Herbert seconded.  Adjourned 6:45.  Next meeting July 9, 1019.

Tami Long, Secretary

July 9, 2019

President Debbie Herbert called the Library Board meeting to order at 5:34 p.m.  Present were President Debbie Herbert, Secretary Tami Long, Treasurer Susan Strahle, Trustee Donna Hays, Trustee Linda Wiles, Librarian Vicki Carr, and Librarian Kay Burrous.  Vice-President Anna Jesse was absent.  Also present Sally Pritts, a possible new Board Trustee. Note: Sally Pritts is a certified teacher and librarian.

The Agenda and Minutes of the June 11, 2019 meeting were read as written, reviewed and approved long with the June 11, 2019 Financial Report.

Note:  The Library fiscal year runs July 1 to June 30.

All Library Board policy books were organized and updated to include all the same information by Librarian Vicki Carr and President Debbie Herbert.

A committee was appointed to audit the Secretary’s book.  The committee included Trustee Donna Hayes and President Debbie Herbert.  The committee plans to meet at the library on July 10, 2019 at 3:30 p.m.

The TIF meeting is scheduled in Macon on July 10, 2019.  President Debbie Herbert plans to attend and be the Library’s representative as TIF donated $14,000 to the Library.

Librarian Kay Burrous reported the circulation figures.  June cko: 775 June computer : 35.

General information/Correspondence : Jerry Forden gave a financial donation to the Library Summer Reading Program and Duane Nolan gave a financial donation to the Library in the memory of Fran Nolan.

A Plaque will be made to represent Anna and Dennis Gregory for all their hard work.  They recently retired from the Library.

Chapter 11 was discussed as per handout given in the June meeting.  Librarian Kay Burrous highlighted a few details.  One is if anyone wants a particular book to borrow the Library can get any book requested.  The Library will pay the postage as long as it is in the USA.

The Library’s annual report on the budget needs to be turned in by 9/1/2019 by Librarian Kay Burrous.  Kay needs all expense reports from 7/1/2018 to 6/30/2019 from Treasurer Susan Strahle.

By the August 13, 2019 Library meeting the committee is to read from the police book from the “Index to Policies” to the “Volunteer Program”.

Per Capital grant requirements are still in review.

The Building Maintenance Fund Ordinance needs to be passed before it can be published.  A motion was made by President Debbie Herbert, seconded by Trustee Linda Wiles,  Roll Call: President Debbie Herbert (YES) Secretary Tami Long (YES), Treasurer Susan Strahle (YES), Trustee Linda Wiles (YES), and Trustee Donna Hayes (YES).  Motion Carried.

A motion  was made by Secretary Tami Long, seconded by Trustee Donna Hays to adjourn.  Motion carried.

Respectfully submitted,

Tami Long, Secretary

South Macon Public Library Board of Trustee

August 13, 2019

President Debbie Herbert called the Library Board meeting to order at 5:36 p.m.  Present were President Debbie Herbert, Vice-President Anna Jesse, Secretary Tami Long, Treasurer Susan Strahle, Trustee Donna Hayes, Trustee Linda Wiles, Librarian Vicki Carr, and Librarian Kay Burrous.  Also present was Salli Pritts who took the Oath of Office to become a permanent Trustee board member.  The library now has a full board.

The Agenda and Minutes of the July 9, 2019 meeting were read as written, reviewed and approved along with the July 9, 2019 Financial Report.  All approved the Agenda.

The budget was discussed and reviewed.  Tami Long motioned to pass the budget, 2nd by Donna Hayes.  Roll call was needed to approve the budget.  Debbie Herbert-Y, Anna Jesse-Y, Susan Strahle-Y, Tami Long-Y, Linda Wiles-Y, Salli Pritts-Y.   The Financial Records which were audited are complete.  The Annual Report has been sent in as well.  Debbie Herbert questioned the amount of $15,500 in the Financial Report for Building Maintenance.  Susan Strahle stated under that title the utilities, water, garbage, Ameren, snow/mow is all under that category.  A decision was made to have Building Maintenance and Maintenance-General categories broken down for which Susan Strahle agreed to.

Librarian Kay Burrous reported the circulation figures for July.  cko: 842.  July computer: 57.  Numbers are a bit higher due to the summer reading program.  Kay Burrous’ IPLAR annual report has been sent in.

The Building Maintenance Fund Ordinance was passed last month by the Library Board.  It can now be published.

Donations to the library in July were from the Community Foundation of Macon County Association for $500 and Tom Long $10.  Susan Strahle has continued to receive checks for the Fran Nolan Memorial Fund.  We have tried to contact Fran’s son on where to delegate the money but to date no reply.  The Board will delegate where to apply the money in Fran’s name.

“Friends of the Library” (Seniors) meet the 1st and 3rd Tuesday of the month at the Township Shed.  October 4,5,& 6 they will be having a craft and garage sale.  All proceeds will be donated to the Library.

All Library Board policy books were organized last month by Librarian Vicki Carr an President Debbie Herbert.  A Change in Trustee Linda Wiles’ cell phone number was noted.  Her new cell number is now updated.  We went over the Blue Book and updated/changed dates in “Goals & Objectives” and Volunteer Program”.  Vicki Carr is going to add “High School Community Service” to the Volunteer Program.  By September meeting we need to read Timeline and Responsibility Schedule.

Our next Ladies Night is September 25, 6-9 p.m.  Next of Kiln will be coming to do an “OWL” a total of 18 can attend at $20 per person.

A Motion was made by Secretary Tami Long, seconded by Trustee Donna Hayes to adjourn.  Motion carried.

The meeting adjourned at 6:30 p.m.

Respectfully submitted,

Tami Long, Secretary

September 10,2019

The meeting was called to order at 5:35 p.m. by President Debbie Herbert.  Those trustees attending were Susan Strahle, Salli Pritts, Donna Hayes and Debbie Herbert.  Also attending were librarians Kay Burrous and Vicki Carr.

After the approval of the agenda, the financial report was approved and the minutes were approved pending correction of what roll call vote at the last meeting pertained to.

The librarians report indicated 282 people have been helped in various ways over the last month.  We need to do more to get people involved, especially high school students with hours to fill before graduation.  Circulation for August-649 and computer usage at 48.

Per Capita Grant is continuing to be worked on.  We will continue to review policies going to Responsibilities next month.  All found the timeline very interesting.  Ladies night will be Sept. 25, 6-9 pm an owl will be painted.

The budget levy ordinance was discussed, notion made by Susan Strahle and seconded by Donna Hayes, and was passed by roll call vote- Salli Pritts-Y, Susan Strahle-Y, Donna Hayes-Y, Debbie Herbert-Y.

Dena Wurster has volunteered to lead the small children in an activities time on Monday mornings.  We are very pleased by this as our past program was discontinued.

Kay asked to be able to host the Small Pubs meeting and all voted yes, and also asked us to look into a new printer.

Susan Strahle motioned to adjourn: Donna Hayes seconded, all-aye.

______________________

Debbie Herbert

President, as acting secretary

Tuesday, October 08, 2019 @ 5:30 P.M.

The meeting was called to order at 5:38 p.m. by President Debbie Herbert.  Those trustees attending were Anna Jesse, Salli Pritts, Donna Hayes, Linda Wiles and Debbie Herbert.  Also attending were librarians Kay Burrous and Vicki Carr.

After approval of the agenda, the minutes were approved.  The financial report was discussed and will be discussed further at the next meeting.

The librarian’s report indicated the following numbers:  590 checkouts and 64 computer users for the month of September.

Per Capita Grant is continuing to be worked on.  We reviewed policies through Collective Development last month and will review Technology through Health Insurance for this month.

Hours of operation of the library were discussed.  a motion by Donna Hayes and seconded by Anna Jesse to change the Saturday hours to 9:00 A.M. til noon was unanimously passed.  This change will take effect beginning October 19th.

Vicki presented a very informative report on the Small Pubs meeting.

Ladies Night activities were discussed.  This included the making of signs by Heather Secker and Christmas painting with April Hadowsky.

Donna Hayes motioned to adjourn and Salli Pritts seconded. All–aye

Linda Wiles (acting secretary)

Tuesday, November 12, 2019

The meeting was called to order at 5:34 PM by Vice-President Anna Jesse.  Those trustees attending were Secretary Tami Long, Trustee Donna Hayes, Trustee Linda Wiles, and Vice President Anna Jesse.  Also present were librarians Kay Burrous and Vicki Carr.  Absent trustees were President Debbie Herbert and Treasurer Susan Strahle and Salli Pritts.

The October agenda and minutes were read as written, reviewed, and approved with no changes.  The financial report was discussed but tabled due to President Debbie Herbert and Treasurer Susan Strahle being absent.

Librarian Kay Burrous reported 560 checkouts and 58 computer users for the month of October.  A thank you was received from Outside the Barn (Farm Progress) as we donated $100 to them.

Per Capita Grant requirements, review of the policies and Decatur Annexation were tabled due to President Debbie Herbert being absent.

Hours of operation for the library were discussed for 2019/2020.  A motion approved the hours was made by Tami Long and seconded by Donna Hayes.

Bills due in December were discussed.  A motion was made by Tami Long and seconded by Donna Hayes to pay the bills.  A roll call needed to pass:  Anna Jesse (yes), Tami Long (yes), Linda Wiles (yes), Donna Hayes (yes).

Ladies night activities were reviewed and discussed.  November 20, 2019 from 6-9 PM sign painting will be the activity for the month.

Donna Hayes motioned to adjourn and Anna Jesse seconded.  Meeting adjourned at 6:25 PM.

Tami Long, Secretary

Tuesday, January 14, 2020

The meeting was called to order at 5:30 by President Debbie Herbert.  Trustees present were Anna Jesse, Susan Strahle, Salli Pritts, Donna Hayes, Linda Wiles, librarians Kay Burrous, and Vicki Carr.  Tami Long was absent.

Minutes of the November meeting were read and will be corrected to include Salli Pritts being absent.  There was no meeting in December.

The November financial report was discussed and there was confusion about the utilities account.  That will be corrected before the next meeting.

Kay reported November checkout was 525 and computer usage at 58.  December checkouts were 512 and computer usage at 41.

Decatur is still annexing our properties.  Debbie is looking to joining a petition protesting a change of library district for those properties.

OSHA report has been prepared and filed.  The Certificate of Status of Real Estate has been filed.

Our lighting is out of date and expensive to keep going.  Kay has contacted Ameren and had two of their suggested contractors submit estimates to replace with LED lighting.  Ameren is also offering money to help with the cost of the work.  After looking at the estimates and discussing cost, it was decided to go ahead with the project while we can still get help from Ameren.  Anna Jesse motioned to have Curtis Ryan do the work, a second by Donna Hayes.  A roll call vote was taken- Anna-Y, Susan-Y-, Salli-Y-, Debbie-Y-,Linda-Y-, and Donna-Y.  Curtis Ryan was awarded the contract and Vicki spoke to him while we were still in session to get questions answered.  He can start in a short time.  A Loan will be looked at to pay our part as finances are tight.  Kay will also contract the Community Foundation of Macon County to see if any help is available.

A Lady’s Night is scheduled for February 5 at 6:00.  We will be painting a picture once again.

The summer reading schedule is taking shape and looking like fun.

At 6:35, a motion to adjourn was made by Anna Jesse and seconded by Susan Strahle, All voted yes.

Respectfully submitted

Debbie Herbert, President

South Macon Public Library Board Meeting

Tuesday, February 11, 2020

The meeting was called to order at 5:40 PM by Secretary Tami Long.  Those attending were Secretary Tami Long, Treasurer Susan Strahle, Trustee Donna Hayes, Trustee Linda Wiles, Trustee Salli Pritts and Librarians Kay Burrous and Vicki Carr.  President Debbie Herbert and Vice President Anna Jesse were absent.

The January agenda and minutes were read as written, reviewed, and approved with corrections being made by Librarian Kay Burrous prior to mailing the minutes out.  The January financial report was discussed.

Treasurer Susan Strahle paid half the bill on the new lights that were installed.  There was no need to obtain a loan as discussed at the previous meeting as there were enough funds in our account.

Librarian Kay Burrous reported 624 checkouts and 57 computer users for the month of January.

Review of policies were tabled due to President Debbie Herbert being absent.

Decatur is still annexing our properties.  Vicki Carr attended a meeting in Decatur in January regarding the annexation.  All area libraries have retained the same attorney, Ross Munsterman, about blocking annexing.

The summer reading program was discussed.  Preparations and dates are complete.

Bookworm for the 1st Graders started in February.  Vicki Carr has made up a goodie/treat basket for the winner at the end of the program.  A party has been planned.  Presently, three are signed up to participate.

National Library Week is April 19-25, 2020.

The next meeting will be March 10, 2020 at 5:30 PM.  A motion to adjourn was made by Linda Wiles, second by Donna Hayes at 6 PM.

Respectfully Submitted,

Tami Long, Secretary

Tuesday, March 10, 2020

The meeting was called to order by President Debbie Herbert at 5:34 PM.  Those attending were President Debbie Herbert, Vice President Anna Jesse, Secretary Tami Long, Treasurer Susan Strahle, Trustee Donna Hayes, Trustee Linda Wiles and Librarian Kay Burrous.  Trustee Salli Pritts and Librarian Vicki Carr were absent.

The February agenda and minutes were read as written, reviewed, and approved.

The February financial report was discussed and approved.  There was a typo error noted and questioned by President Debbie Herbert that the February phone bill was $10.41.  After discussion with Treasurer Susan Strahle it should have been $181.41.

Librarian Kay Burrous reported 618 checkouts and 52 computer users for the month of February.  Kay mentioned that April Hadowsky gave a donation to the library.  April is in charge of the painting classes we do on Ladies Night.

President Debbie Herbert stated she received a letter from the Secretary of State which stated they are keeping track of member vacancies and changes.  Review of policies were tabled but will plan to pick it back up at next meeting.  Debbie said to read Timeline and Presentation info, Responsibility Schedule and Collection, and Development Policy.

Upcoming library events were discussed.  Children’s Book Week is May 4-10.  National Library Week is April 19-25.  Ladies Night is April 1, 6-9 PM.  We will be doing ceramics.  It is a chick with an egg.

Our next meeting is April 14, 2020 at 5:30 PM.  A motion to adjourn was made by Vice-President Anna Jesse and 2nd by Treasurer Susan Strahle at 5:49 PM.  All were in favor to adjourn.

Respectfully Submitted,

Tami Long, Secretary

Tuesday June 16, 2020

The meeting was called to order by President Debbie Herbert at 5:39PM.  Those attending were President Debbie Herbert, Secretary Tami Long, Treasurer Susan Strahle, Trustee Donna Hayes, Trustee Linda Wiles, Trustee Salli Pritts, Librarian Kay Burrous and Librarian Lori Nixon. Vice-President Anna Jesse and Librarian Vicki Carr were absent.

The Agenda and Minutes of the March 10, 2020 meeting were read as written, reviewed and approved along with the Financial Report.

Note:  The Library fiscal year runs July 1 to June 30.

Per Capita Grant money was received 6/4/2020 for $2828.75.  The library has until 12/2021 to spend the money.

Librarian Kay Burrous reported checkouts:  39 in April and 17 in May.  Computer usage for the month of April and May were 0.  No date has been set yet to open the library due to Covid-19.

Review of polices were tabled.

An audit of the library records (secretary minutes) will be performed by Linda Wiles and Donna Hayes after July’s meeting. No date is set.

Voted on the Prevailing Wage and was passed.  Susan Strahle made the motion to pass and Linda Wiles made the motion to second.  Roll call was taken with Debbie Herbert-y, Tami Long-y, Susan Strahle-y, Linda Wiles-y, Donna Hayes-y, and Salli Pritts-y.

Meeting dates were approved.  Susan Strahle motioned to pass and Donna Hayes seconded the motion.  Roll call was taken with Debbie Herbert-y, Tami Long-y, Susan Strahle-y, Linda Wiles-y, and Salli Pritts-y.

Personnel Committee will meet before the end of the month.  Debbie Herbert, Salli Pritts, and Susan Strahle will meet June 23rd at 1P.M. at the library.

The Library Board Statements of Economic interest need to be turned in by the next meeting.  Several members had the forms with them and turned them into Kay Burrous.  Some members did not receive them in the mail so they were instructed to call or go online to retrieve the forms.

Our next meeting is July 14 at 5:30 P.M. A motion to adjourn was made by Donna Hayes and seconded by Salli Pritts.  All were in favor.  Meeting adjourned at 6:37.

Respectfully Submitted,

Tami Long, Secretary

Tuesday, July 14, 2020

The meeting was called to order by President Debbie Herbert at 5:35PM.  Those attending were President Debbie Herbert, Vice President Anna Jesse, Treasurer Susan Strahle, Trustee Donna Hayes, Trustee Linda Wiles and Librarians Kay Burrous and Vicki Carr. Trustee Salli Pritts and Secretary Tami Long were absent.

A new Epson Eco Printer was purchased.  This is the printer that all public library computers are hooked into.

We all received a copy of curbside services that have been done since our last meeting.  The agenda, minutes and financial report of the June 16, meeting were approved.

Librarian Kay Burrous reported checkouts in June were 90 and zero computer usage due to library being closed.

Librarian Vicki Carr reported that 33 kids participated in the summer reading program and that they has wonderful support from several local businesses which was greatly appreciated.

Audit of the library records (secretary minutes) will be done by Donna Hayes and Linda Wiles on Friday, July 17th. President Debbie Herbert will also attend that audit.

Under new business Kay Burrous requested reports for IPLAR from Susan Strahle. Budget is done and has been sent to be published.  A copy of financial newspaper report and certificate of publications have been filed with the County Clerk.  The filing of the comptrollers report is still in progress.

The personnel committee has a meeting and all salaries will be increased by 5% due to the mandated minimum wage.  Ways to manage the budget were discussed.  Finances are decreasing due to the annex of property to Decatur.

We discussed the policies of Responsibility, Collection Development and Technology Plan.  Next week we will begin with Internet and continue through Memorial.

Vicki Carr brought up the topic of policies/procedures that must be in place when the Library “opens” again.  There was a lot of discussion.  A Tentative opening date was set for Tuesday, July 21.  New hours were discussed.  Debbie Herbert made a motion to have Kay Burrous and Vicki Carr draft the policies and procedures to be passed by the board members in the near future.  Susan Strahle seconded it.  It was passed.  All the information will be published in the Blue Mound Leader and Golden Prairie papers.

A motion to adjourn was made by Anna Jesse and seconded by Donna Hayes.  Meeting adjourned at 6:45 P.M. Next meeting is August 11 at 5:30 P.M.

Respectfully submitted, Linda Wiles (acting secretary)

South Macon Public Library Board Meeting

Tuesday, August 11, 2020

The meeting was called to order by President Debbie Herbert at 5:36PM.  Those attending were President Debbie Herbert, Secretary Tami Long, Treasurer Susan Strahle, Trustee Donna Hayes, Trustee Linda Wiles, Trustee Salli Pritts;  Librarians Kay Burrous and Vicki Carr.

The Agenda and Minutes of the July 14th, 2020 meeting were read as written, reviewed and approved along with the Financial Report.

Librarian Kay Burrous reported July checkouts of 245 with 0 computer usage due to Covid-19.

Vicki Carr had us update our policy book.  In addition to the updates, we added a Covid policy which was put under the Disaster Plan tab.  Vicki also noted that the library board had to review the whole Standards for Illinois Public Libraries.  A table of contents was given out to each person for which we reviewed together during our August 11th meeting.  We also reviewed our policy book.  We went over Exhibit/Display Policy, Health Insurance, and Reference Service Policy.  At our September meeting we will start with Board Policy.  Salli Pritts noted that school will start tentatively August 31, 2020 for Meridian.

Per capita grant was $2828.75

A vote was done to have our budget published and adopted.  Susan Strahle motioned which Donna Hayes 2nd.  Motion carried.

Our next meeting is September 8, 2020.  Tami Long motioned to adjourn for which Donna Hayes 2nd.  Motion carried.  Meeting was adjourned at 6:12 PM.

Respectfully Submitted,

Tami Long, Secretary

Tuesday, September 8, 2020

The meeting was called to order at 5:30 by President Debbie Herbert.  Trustees present were Anna Jesse, Susan Strahle, Salli Pritts, Donna Hayes, librarian Vicki Carr.

Minutes of the August Meeting were read and approved.

The August financial report was read and approved.

Vicki reported August checkout was 525 and no computer usage.

The whole Standards for Illinois Public Libraries was reviewed as required.

The Annual Report has been turned in (AKA the traffic report).

The Budget Levy Ordinance was passed 5-0.  Salli motioned to pass, Donna seconded–Susan-Yes, Anna-Yes, Debbie-Yes, Salli-Yes, and Donna-Yes.

The City of Macon has asked to put a router in our equipment room to have cameras on the parks areas across from and surrounding the library.  Anna motioned to allow, Susan seconded–All voted yes.

A motion was then made by Salli to adjourn, Donna seconded–All-yes.

Respectfully submitted,

Debbie Herbert – President–Acting Secretary

Tuesday, October 13, 2020

The meeting was called to order by President Debbie Herbert at 5:28 PM.  Trustees present were Anna Jesse, Susan Strahle, Tami Long, Salli Pritts, Donna Hayes, Linda Wiles & Librarians Vicki Carr & Kay Burrous.

The minutes of the September meeting were read and approved.

The September financial report was read and approved.

Kay reported September checkouts as 472 and 0 computer usage.

Currently the library does not have narcan kit and an external defibrillator.  Kay is going to talk with the Macon Firemen to remind them we do not have these in case of an emergency.

Board policies were reviewed.  We are to read the Bylaws by the next meeting.

The City of Macon has decided to not put a router in our equipment room to have cameras on the parks.  They are doing something else and won’t need our facility after all.  We have contacted Trailcom to see what their prices are to put surveillance cameras in the library, $13 a month & $150 per camera.

There will be no Christmas ornament program this year.  The financial report with the comptroller and county has been filed.  No deadline to file the per capita grant has been given to Kay yet.

Our next meeting will be November 10th.  A Motion to adjourn the meeting was made by Anna Jesse and seconded by Donna Hayes.  Meeting was adjourned at 6:05 PM.

Respectfully Submitted,

Tami Long, Secretary

Tuesday, November 10, 2020

The meeting was called to order at 5:30  by President Debbie Herbert  Trustees present were Susan Strahle, Salli Pritts, Donna Hayes, librarian Kay Burrous, and Vicki Carr.  Tami Long, Anna Jesse and Linda Wiles were absent.

Minutes of the October meeting were read and approved.

The October financial report was read and approved.

Kay reported October checkout was 409 and 0 computer usage.

The whole Standards for Illinois Public Libraries was reviewed as required. Kay read the whole thing and reported back to us so each trustee did not have to read it.

The City of Macon has decided not to put a router in our building but to go a different direction.

The holiday dates and hours were reviewed.  We added a few extra days to be closed around Christmas, New Years, and Thanksgiving due to lack of business and Covid-19.  After changing schedule,  Susan made a motion to accept, seconded by Donna.  All voted yes.

The Herald & Review yearly price has gone up to $660 per year.  After much discussion about content and usage, Debbie made a motion to not renew, seconded by Salli, all voted to no longer take the H&R.

Summer reading is in planning stages.  Colors is the theme and Vicki is coming up with pictures and information on different areas to include.  All is very undecided on how to go forward due to Covid once again.  Mailing out papers like in 2020 is a good option.

Ideas to deal with Covid in case of shut down of the library once again are appointments, door dash, I pads among others.

A reminder that there is no December meeting.  Next meeting will be January 12, 2021.

Respectfully Submitted,

Debbie Herbert-President (acting as Secretary)

Tuesday January 12, 2021

President Debbie Herbert called the meeting to order at 5:37.  Trustees in attendance included Anna Jesse, Tami Long, Susan Strahle, Linda Wiles, Donna Hayes, Salli Pritts and librarians Kay Burrous, Vicki Carr.

The minutes of the November meeting were read and approved along with the November and December 2020 financial report.  There was no meeting in December.

A new computer was purchased for the library, Staples HP $592.  Susan gave Debbie audit paperwork.  Debbie reviewed them and they all looked good.  No audit is needed.

Kay Burrous reported 338 checkouts in November and 372 in December.  Computer use 0.

The Macon Library will open to the public Tuesday January 19.

We will continue to review the library policies along with the Whole Standards for Illinois Public Libraries.

Kay reported that the OSHA report has been prepared and filed.  On January 7 a certificate of nomination to be a library trustee with the Macon County Clerk was filed.

Vicki is preparing a Bookworm program for the 1st graders.  There will be no bookworm program at the school as the administration does not want to participate.  She suggested one time a week for four weeks to where the kids receive a treat at the end of the program.  There will be 4-5 kids max to participate.  Debbie offered to donate $10, Linda offered to donate, Tami donated $20 toward the program.  If extra money is needed the funds will be taken out of the petty cash.

Vicki is working on a Summer Reading Program.

At 6:11 a motion to adjourn was made by Anna Jesse and seconded by Susan Strahle.  All in favor.

Respectfully Submitted

Tami Long, Secretary

Tuesday February 9, 2021

President Debbie Herbert called the meeting to order at 5:32.  Trustees in attendance included Anna Jesse, Tami Long, Susan Strahle, Linda Wiles, Donna Hayes, Salli Pritts and librarians Kay Burrous, Vicki Carr.

The minutes of the January meeting were read and approved along with the January 2021 financial report.  An error was  noted in the financial report under technology.  It read $10,800 and should have been $108.  Financial report was corrected.

Kay Burrous reported 372 checkouts: computer use 0.

We will continue Reviews of Polices.

Ask Away has changed to Spring Share LLC which is charging $668.  Due to the cost, we discussed that the public can access online all libraries.  If Ask Away and Spring Share LLC are linked the library will have to keep the program.  Kay will check further into this.  Discussion on this topic was tabled for now.

Also tabled was reviewing the Whole Standards for Illinois Public Libraries.

The library will be closed on President’s Day.

The bookworm program has 2 kids who participated.  We stopped taking the Herald and Review but will continue to receive the Tribune.  The Blue Mound paper we will keep but stop the Golden Prairie News as they are identical.

Several ideas for the summer reading program were discussed.  One was the Secret Life of Colors by Debbie and/or cooking virtual with Lori.

At 5:58 a motion to adjourn was made by Anna and Seconded by Debbie.  All in favor.

Respectfully Submitted

Tami Long, Secretary

Tuesday March 9, 2021

President Debbie Herbert called the meeting to order at 5:28.  Trustees in attendance included Anna Jesse, Tami Long, Susan Strahle, Linda Wiles, Donna Hayes, Salli Pritts and librarians Kay Burrous and Vicki Carr.

The minutes of the February meeting were read and approved along with the February 2021 financial report.

Librarian Kay Burrous reported 408 checkouts; computer use 0.

By the next meeting in April we are to review the by-laws in the policy book.  We will re-review the policy book at the end of the year which is June 30th.

Statement of Economic Interest from trustees has been completed.

Children’s book week is the end of May for which the library does not participate in.  Julie Jones has been rounding up gift certificates for the library’s summer reading program.  There was a suggestion that we should post the summer reading program on social media in order to get the number of participants up.

It was noted that we are still looking for a library handyman.  Everyone will be on the lookout.

At 5:45 a motion to adjourn was made by Anna Jesse and seconded by Linda Wiles.  All in Favor.

Respectfully Submitted

Tami Long, Secretary

Tuesday April 13, 2021

Vice-President Anna Jesse called the meeting to order at 5:30 pm. Trustees in attendance included Susan Strahle, Donna Hayes and Linda Wiles.  Trustees Tami Long, Debbie Herbert, and Salli Pritts were absent.

Librarians Kay Burrous and Vicki Carr were also in attendance.

The Agenda for the April 13, 2021 was approved as presented.

The minutes for March 09, 2021 were approved.

Treasure’s Report for March 2021 stand approved.

Librarian’s Report:

Kay Burrous reported there were 354 checkouts for the month of March.  Computer use for March was 0.

Vicki informed the board quarantine regulations on returned books has been eased and the timeframe is not as long.

Unfinished Business included the following items.

The Statement of Economic Interest have been turned in for each board member to the Macon County Clerk.

New Business included the following items:

Summer Reading Program for 2021 theme is “Reading Colors Your World”.  Due to COVID-19 the program will remain remote for 2021.  Vicki will contact Meridian with the details on registration to allow them to make an announcement to the children interested in signing up.  Registration will be due by May 24, 2021.  The library will also mail an invite to each family that registered in 2020.  Interested families can come to the library or call to register.

Our next scheduled meeting will be May 11, 2021 at 5:30pm.

There will be no business to discuss, upon a motion by Donna Hayes, second by Susan Strahle, the meeting adjourned at 5:45 pm.

Submitted by Anna Jesse, VP

Tuesday May 11, 2021

President Debbie Herbert called the meeting to order at 5:28.  Trustees in attendance included Anna Jesse, Tami Long, Susan Strahle, Linda Wiles, Donna Hayes, Salli Pritts and librarians Kay Burrous and Lori Nixon.

The minutes of the April meeting were read and approved along with the April 2021 financial report.

Librarian Kay Burrous reported 415 checkouts; computer use 0.  At this time we will still not open the computers to the public as according to regulation they are not allowed.  It was brought to our attention that the Decatur Public Library has their computers open to the public.  Kay will check into it and report at next meeting.  If we do decide to open the computers we will have the public wear gloves and masks along with a time limit.  Our standard rule for computer use is one hour per usage x 5 hours maximum per week.  This is in our handbook.  However, we are flexible with this rule.

Review of the policy book tabled.

A $75 will be charged for non-resident families who would like to use our library.  We will have to file these individuals with IHLS.  Susan motioned, Linda second.  Roll call all in favor, minus Kay and Lori.

Summer reading program, “Colors” is the theme.  Mr. Softy will come at the end of the reading program to treat the participants.

New trustees took the oath of office.  These individuals included President Debbie Herbert, Salli Pritts, Linda Wiles, Vice President Anna Jesse, Secretary Tami Long and Donna Hayes.

Committees were formed.  One to audit the secretary’s minutes who includes Linda Wiles and Donna Hayes.  This needs to be done after July meeting.  The second committee is for library personnel.  This includes Debbie, Salli, Susan and Anna.  Needs to be done in June before July.

At 6:25 a motion to adjourn was made by Donna, second by Linda Wiles.  All in favor.  Next meeting is June 8th, 2021 at 5:30 pm.

Respectfully Submitted,

Tami Long, Secretary

Tuesday June 8, 2021

President Debbie Herbert called the meeting to order at 5:28.  Trustees in attendance included Anna Jesse, Tami Long, Susan Strahle, Linda Wiles, Salli Pritts and librarians Kay Burrous and Vicki Carr.  Donna Hayes was not present.

The minutes of the May meeting were read and approved along with the May 2021 financial report.

Librarian Kay Burrous reported 504 checkouts; computer use 4.

Review of the policy book tabled.  Suggestion to read Timeline by next meeting from Debbie.

End of fiscal year is the end of June.

Discussion to adopt prevailing wage &  publish notice of Determination of Prevailing Wage and file with the appropriate agencies were discussed.  We will pay the going rate by the  State of IL web.  Linda motioned, Salli seconded.  All in favor.  A personnel committee was appointed to conduct personnel evaluations, setting wages.  Anna motioned; Susan seconded.  All in favor.  Needs to be done before the end of June.  The Secretary’s monthly report has to be reviewed by a committee after June.  Meeting dates adopted and will be published in the local newspapers.  We will also post the date list along with trustee list in the Herald and Review Newspaper.

Discussed hiring janitor service/cleaning service.  We need to obtain names and quotes of the services, bids.

Starting 6/11/2021 all libraries can open to the public for the State of IL.  We will hold our opening until we hire a cleaning service for the library.

Thirty children have signed up for the summer reading program.  Krekel’s is donating food, Whits End pizzas, Dollar General candy bars.  Mr. Softy will come the last Wednesday of the reading program to treat the participants.  Vicki requested to publicize this, all in favor, yes.  Wants to invite the public to come for free ice cream and donations.

A motion to adjourn was made at 6:35.  Salli motioned, Debbie seconded.

Next meeting will be July 13, 2021 at 5:30.

Respectfully Submitted,

Tami Long, Secretary

Tuesday July 13, 2021

President Debbie Herbert called the meeting to order at 5:32.  Trustees in attendance included Anna Jesse, Tami Long, Susan Strahle, Linda Wiles, Donna Hayes and librarians Kay Burrous and Vicki Carr.  Salli Pritts was not present.

The minutes of the June meeting were read and approved along with the June 2021 financial report.  The library was deep cleaned recently but no service has been hired to clean on a weekly basis as of yet.  It was noted that we need to cut our budget.  However, before we do that, we are going to approach the Macon City Board for help financially.  The library should meet the requirements to take advantage of the Am. Rescue Act that is being offered to counties and cities.  This money is available through Covid relief.  The money is Federally fed through the States.  The library is in need of a new water heated.  A vote was placed for Darren Gates as his bid was the lowest at $1200,  40 gallons.  Debbie motioned; Susan seconded.  All in favor.

Librarian Kay Burrous reported 387 checkouts; computer use 7.

Review of the policy book tabled.  Suggestion to read Timeline by next meeting from Debbie.

Next week Donna and Linda will audit the Secretary’s Book with Debbie’s Assistance on July 21st at 3 pm.

The summer reading program will be wrapping up this month with Mr. Softie arriving on July 21st.

IPLAR-Susan is working on the figures and will get them to Kay as soon as they are done.

Carol Smith is retiring 7/1/2021 after 40 years.  The library will be looking to replace Carol with computer knowledge.  The Board will send the new employee along with Lori to a copy catalog school. We will pay for the classes.  We discussed giving a small raise to their salaries.

The Building Maintenance Fund Ordinance was passed by the Board.  July 1, 2021 to June 30. 2022.  Linda motioned; Donna seconded.  All in favor.  The Ordinance will be filed with Co. Clerk after adoption.  Steps to be done for this is publication, email, Susan will take it in.

The Comptroller’s report has not been filed yet.  New budget has begun.

A motion to adjourn was made at 5:56.  Tami motioned ; Linda seconded.  All in favor.

Next meeting will be August 10th, 2021 at 5:30.

Respectfully Submitted,

Tami Long, Secretary

Tuesday August 10, 2021

President Debbie Herbert called the meeting to order at 5:30.  Trustees in attendance included Debbie Herbert,  Anna Jesse, Tami Long, Susan Strahle, Linda Wiles, Donna Hayes and librarians Kay Burrous and Vicki Carr.  Salli Pritts was not present.

The minutes of the July meeting were read and approved along with the July 2021 financial report.  They stand approved as written.

Librarian Kay Burrous reported 492 checkouts; computer use 13.

The secretary’s book was audited by Linda Wiles and Donna Hayes on July 21st at 3 p.m.

Timeline from the policy book was discussed.  Everyone has not read it so we are to have it read by the next meeting.

The summer reading program wrapped up with Mr. Softie arriving on July 21st.  Mr. Softie brought in 50 people and $109 donations.

Darrin Gates put in a new water heater for the library.

IPLAR-Kay is working on it.

The library has not been audited yet but will be upcoming.  We will be using the same auditor as last year.

Grant update-Vicki requested a grant for $24,291.  We can have $25,000.  With this grant money the library is wanting to upgrade the computers, electronics, wifi, ect.

Franklin Templeton/Dale Carrol interest only money will be up next year (30 years).  We are going to leave it alone.  $42 each month goes to the book fund.

Librarian, Lori, has been undergoing bar coding classes (x2) and local policy training class for cataloging.

Jennifer from Next of Kiln, we are going to see if she is available around the first of November to do a Thanksgiving craft.  We would also like for her to do a Christmas and Easter craft as well as those holidays get closer.  Debbie will be in charge to get a hold of Jennifer and the library trustees will be in charge of making the food so Vicki can have a break.

A motion to adjourn was made at 6:00 p.m. by Anna Jesse; Susan Strahle seconded.  All were in favor.

Next meeting will be Wednesday September 14, 2021.

Respectfully Submitted,

Tami Long, Secretary

Tuesday September 14, 2021

President Debbie Herbert called the meeting to order at 5:30.  Trustees in attendance included Debbie Herbert,  Anna Jesse, Tami Long, Susan Strahle, Linda Wiles, Donna Hayes, Salli Pritts and librarians Kay Burrous and Vicki Carr.

The minutes of the August meeting were read and approved along with the August 2021 financial report.  They stand approved as written.

Librarian Kay Burrous reported 431 checkouts; computer use 6.  Library received $3337.93 per capita grant.  Susan deposited it in the bank.

IPLAR is finished and turned in by Kay.

Budget Meeting Notice in newspaper.  Debbie motioned and Susan seconded.  All in favor.

Seniors are having a garage sale October 7, 8 & 9 at South Macon Township.  All proceeds go to Friends of Library.

Debbie went to the City requesting financial support.  The money will help our losses when the library was closed during Covid.  Susan needs to get total cost minus wages.  Also, they need dates and amounts.

A vote was made regarding the Levi.  Debbie motioned and Linda seconded.  All in favor.

Lori finished her bar-coding class and training.  A raise was given and voted on at last meeting.

Next of Kiln.  Debbie tried calling and left a message for Jennifer to call back.  The Library would like to do a Thanksgiving and Easter craft.

A motion was made to adjourn at 6:04 by Anna and Susan seconded.  All in favor.

Next meeting will be Wednesday October 12, 2021 at 5:30pm.

Respectfully Submitted

Tami Long, Secretary

Tuesday October 12, 2021

The meeting was called to order at 5:35 by President Debbie Herbert.  Those trustees attending were Susan Strahle, Linda Wiles, Donna Hayes and Debbie Herbert.  Also attending were librarians Kay Burrous and Lori Nixon.  Trustees Anna Jesse and Salli Pritts were absent.

After adding a closed session to the agenda, the financial report was approved and the minutes were approved.

Circulation for September- 402 and computer usage at 11.  It was noted that the computers are starting to be used again after being shut down during the pandemic.

Two ladies nights have been scheduled with Next of Kiln.  The first on October 27 and the second on December 1.  Both will start at 6:00 and have a variety of items to choose from to paint.  The cost is $20 per night.  We are all looking forward to starting this again and getting to visit with friends.

The grant that Vicki and Lori have been furiously working on has paid off.  With the much appreciated help of Teena Zindel-McWilliams, of Richland Community College, the grant was approved!!  Out of a possible $25,000, we were awarded $24,291!!. This is going to update and replace all computers and technology that is out of date.

In order to qualify for the above mentioned grant, two policies for the library needed to be updated.  The Non-Resident Library Card policy was updated to include a Cards for kids policy.  Cards for kids allows out of district children to get a library card without paying.  A Motion to accept these changes was made by Susan Strahle and seconded by Donna Hayes.  All voted yes.  The Acceptable Use/Internet Safety {Policy was updated by a filter placed on computers to prevent unacceptable and inappropriate materials from being accessed. A Motion to accept these changes was made by Susan Strahle and seconded by Linda Wiles.  All voted yes.

The passing of Roselee Hill was reported.  She was a good friend of the library and used it often.  It was acknowledged that a memorial has been directed to the library in her name.  Books of the type she liked to read will be purchased.

A closed session was then called for.

After the closed session, Linda Wiles motioned to adjourn, Seconded by Susan Strahle.  All voted yes.

Respectfully submitted,

Debbie Herbert, President, as acting Secretary

South Macon Public Library Board Meeting

Tuesday, November 9, 2021

President Debbie Herbert call the meeting to order at 5:30.  Trustees in attendance included Debbie Herbert, Tami Long, Susan Strahle, Donna Hayes, Salli Pritts and librarians Vicki Carr and Lori Nixon.  Trustees Anna Jesse and Linda Wiles were absent.

The minutes of the October meeting were read and approved along with the financial report.  They stand approved as written.

Circulation for October-406 and computer usage 6.

Trustee and Committee Reports-Continue Review of Policies

Unfinished/Ongoing:  New Policies for Approval:  Non-Resident cards including children were all voted yes after a motion by Donna Hayes and seconded by Salli Pritts.  Use and Internet Safety Policy all voted yes after a motion by Susan Strahle and seconded by Donna Hayes.  Levy corrections 21-02 and 21-03 voted to accept the corrected copy.  Bad one will remain in Secretary book.  All voted yes after Salli Pritts motioned with Tami Long seconded.

New:  2022 holiday scheduled reviewed.  All voted yes after Salli motioned with Susan seconded.   All voted yes to approve paying December bills at November Board Meeting after Donna motioned and Salli seconded.  Ladies night December 1 for Next of Kiln.  Christmas theme.  Lori will be in charge of refreshments with Tami doing a veggie tray.  Brittany Weybright will become a notary charging $60.  All voted yes after Susan motioned and Donna seconded.

Next meeting January 11, 2022.  December no meeting.

Adjourned at 6:31 for closed session.  All in Favor.  Susan motioned seconed.

Sincerely,

Tami Long, Library Secretary

Tuesday, January 11, 2022

President Debbie Herbert called the meeting to order at 5:31 P.M.  Trustees in attendance were Debbie Herbert, Susan Strahle, Anna Jesse, Linda Wiles, Donna Hayes and Salli Pritts and librarians, Vicki Carr and Lori Nixon.  Trustee Tami Long was absent.

Minutes of the November meeting were read and approved after a minor correction. Financial report was approved as written.

Librarian’s report:  Vicki reported the following: November cko: 405  November computer:10  December cko: 327  December computer:  26

Grant update:  Vicki reported that they are currently working on phase one of the grant which is the Infra-structure.  Phase two would be equipment.  Everything is progressing nicely.

Ladies Night schedule was reviewed and the possibility of adding another night entitled “Stamp It Up” which is a card making/ scrapbook activity was discussed.

Per Capita Grant:  Chapters one and two were reviewed.  It was noted that all trustees nust comply with the “Open Meetings Act” by completing an online test.  Read Chapters 3 and 4 in the Standards for Illinois Libraries for discussion in February.

Library Staff Activities/Programs updates:  Activities to commemorate the 30th year of the Macon Library building completion  were discussed.

Librarians will assist in the School Bookworm program in Feb.  There was discussion about programs at the Library for the group of children who are home schooled.  Summer reading program was discussed and it will be a camping  theme.

Meeting adjourned at 6:29 P.M. with a motion by Susan Strahle with a second by Donna Hayes.  All voted yes.

Respectfully submitted,

Linda Wiles, Trustee, as acting Secretary

Tuesday, February 8, 2022

The meeting was called to order at 5:32 by President Debbie Herbert.  Those trustees attending were Anna Jesse, Linda Wiles, Donna Hayes, Salli Pritts and Debbie Herbert. Also attending was librarian Lori Nixon.  Trustees Susan Strahle and Tami Long were absent.

The minutes and financial report for January were approved as written.

Circulation for January- 452, and computer usage- 35.  It was noted that the computers are starting to be used again after being shut down during the pandemic.

A review of the Standards for Illinois Public Libraries is on going.  We read over and discussed Chapter 3 –  Personnel and Chapter 4 – Access.  This review will continue at the next meeting with Chapter 5 – Building Infrastructure and Maintenance and Chapter  6- Safety.

A grant update was given.  The new equipment is coming in and being installed as it can.  A new internet service will be needed to support our new network and the cost was discussed.  With the cost double what it was, an E-rate grant will be explored.

Ladies night with Next of Kiln is Feb 23rd and another is planned for March 30 with Just Paint It with Bev Durham.  Bev will also be doing a kids night to paint.  Local authors will be showcased in the coming weeks for both adults and children.

Memorial donations for Doug Sommer will be used according to family’s request for children’s and gardening books. Some of those will go home with kids during summer reading.

An update was given on staff activities with the Senior group, setting up Senior webpage, bookworm, summer reading and valentines week.  They are busy trying to get people in here.

After all was said and done, Anna Jesse motioned to adjourn with Donna Hayes seconding .  All voted yes!

Respectfully submitted,

Debbie Herbert, President, as acting Secretary

NO MEETING IN MARCH

Tuesday,  April 12, 2022

President Debbie Herbert called the meeting to order at 5:38.  Trustees in attendance included Tami Long, Susan Strahle, Linda Wiles, Donna Hayes, and librarians Vicki Carr & Lori Nixon.

The minutes of the February meeting read and approved along with the February and March financial report.

Librarian Vicki Carr reported February 448 cko/ computer 9; March 504 cko/computer 14.

We will continue to review policies.  Per Capita Grant Review Standards for IL Public Libraries: Chapter 5, Building Infrastructure and Maintenance; Chapter 6, Safety.

NEW:  Jesse Heating and Air Conditioning will service the library facility.  Susan motioned; Donna seconded; All in favor.  We need to order a carbon monoxide plug in.  Grants: 2nd quarter report completed and $611 received on 2/24/22.  Phase II funds in the amount of $11,595.14 submitted on 2/1/22 received on 3/17/22.  Third quarter report completed on 4/6/22-$1052.50 requested.  We have $4811.49 remaining in grant money.  Ladies nights scheduled:  Just Paint It with Bev Durham on 3/30/22.  It was a huge success with 19 ladies attending.  May 25, 2022 will be a craft night with Deb Herbert and Tami Long.  A local authors showcase night is scheduled 4/20/22, Shannon Cornthwaite discussing his book “The Man Behind the Blade”, 6:00 Wednesday.  June 1st Katie Warnick will be discussing her books at 6pm.  Also scheduled was Just Paint it with Bev Durham for the kids $10 each or 10 participants for $100, 4/6/2022.  Memorial donations for Doug Sommer was received $200-to display gardening books purchased on the table in the library.  An article for the Blue Mound Leader was sent and also a notice on Facebook to bring to light the idea of local memorial donations.

Under our radar: painting the library before Open House.  Home School kid program, Farmers Markey at Library, Music and Food, Computer Training Classes, Ed Aukamp 6/22 at noon will do a presentation by the fire department. Jenna Ward to hold 4H meetings in summer months.

Library trustees are to read the Open Meetings Act  Register and complete, print certificate and give to Vicki.  We still have no maintenance man for Library.  Emergency plan needs to be updated as it was last updated in 2006.  Need to purchase a Narcan and get another first aid kit. We are to read Chapters 7 and 8  of the Standards for Illinois Public Libraries . Vicki will be gone at next meeting.

Motion to adjourn by Debbie Herbert and seconded by Donna.  Adjourned at 6:41

Respectfully Submitted,

Tami Long, Secretary

 

Tuesday,  May 10, 2022

President Debbie Herbert called the meeting to order at 5:32.  Trustees in attendance included Tami Long, Susan Strahle, Linda Wiles, Donna Hayes, and librarian Lori Nixon.  Trustees Anna Jesse, Salli Pritts & Librarian Vicki Carr were absent.

The minutes of the April meeting were read and approved along with the April financial report.

Librarian Lori Nixon reported April 391 cko/computer 11.

Unfinished/Ongoing:  Will table to June meeting Per Capita Grant-Review Standards for IL Public Libraries.  Also tabled were Chapter 7 Collection Management and Chapter 8 system Member Responsibilities and Resource Sharing.  We will continue to Review Policies.

New:  Compute Non-Resident card information & file with IHLS.  Recommendation is to leave the cost at $75 at the current time.  We will also offer free cards to any child that does not have a library district.  Children’s Book Week will celebrate 2 weeks this year:  May2-8, 2022 and November 7-13, 2022.  Grant update-Third quarter report completed on 4/6/22 $1052.50 requested.  We have $4811.49 remaining.  Final items are coming in and Jason will be installing once everything arrives and he is out of quarantine for COVID.  The computers are on their way.  Ladies Night is scheduled for May 25, 2022 with  Deb Herbert and Tami Long.  Local authors showcase night with Shannon Cornthwaite was a success with 16 in attendance.  June 1 at 6pm Katie Warnick will be discussing her books.  Memorial donations for Almeda Largent was received for $280 so far.  The family will get with us on what they would like us to spend the money on.  We will place an article in the Blue Mound Leader and put a notice on Facebook to bring light the idea of local memorial donations.  Pickup and delivery “Library at your door”  from our shelves to you hands.  Chapter 6, Safety Update, Lori has picked up 4 Narcan from the Macon County Health Dept (Free, good for 2 years) and completed their training to administer.  Vicki has picked up a new first aid kit and carbon monoxide detector (good for 10 yrs).

Library staff Activities/Program Update:  Summer Reading progress by Lori, 460 copies of the schedule for summer reading was delivered to the grade school to go home with every student.

A motion to adjourn by Susan and seconded by Donna.  Adjourned at 6:19.

 Respectfully Submitted,

Tami Long, Secretary

 

Tuesday,  June 14, 2022

Vice-President Anna Jesse called the meeting to order at 5:35.  Trustees in attendance included Tami Long, Susan Strahle, Linda Wiles, Donna Hayes, Salli Pritts and Librarians Vicki Carr and Lori Nixon.  President Debbie Herbert arrived 5:38.

The minutes of May 10, 2022 meeting were read and approved along with the financial report.

Librarian Vicki Carr reported May 316/computer 6.

Unfinished/Ongoing:  Per Capita Grant-Reviewed Standards for IL Public Libraries Chapter 7 ( Collection Management) and Chapter 8 (System Member Responsibilities and Resource Sharing). Next month will review Chapter 9 and Chapter 10.  We will continue to review polices.

New:  Grant update-Third quarter report completed on 4/6/22.  $1052.50 received 5/26/22.  We have $4811.49 remaining.  Jason (the Library’s IT representative) installed the computers on 6/14/22.

Merry Maids will continue to clean the library once a month at $125.  Ryan Murrary will continue to do our lawn service for $60.

Ladies night is scheduled September 28, 2022 with Jennifer Fisher, Next of Kiln.

Memorial donations for Almeda Largent were received for $580 so far.  The family has requested we purchase children’s books and furniture for a book nook for kids.  We will once again place an article to the Blue Mound Leader and put a notice on Facebook to bring to light the idea of local memorial donations.

Debbie Herbert motioned and Salli Pritts seconded to adopt meeting dates and publish list of dates in local newspapers.  All in favor, yes.  Debbie Herbert motioned and Susan Strahle seconded to adopt prevailing wage and publish notice of Determination of Prevailing wage and to file with appropriate agencies.  All in favor, yes.  Debbie Herbert motioned and Anna Jesse seconded to approve Building and Maintenance Fund Ordinance.  All in favor, yes.  Susan Strahle and Vicki Carr will do the annual report update.  A Personnel committee which included Debbie Herbert, Susan Strahle, Anna Jesse and Salli Pritts will meet June 23, 2022 at 10 Am to conduct personnel evaluations.

Library Staff Activities/Programs Update:  Lori Nixon gave an update on the summer reading program.. At this time 3 have signed up.  The budget will stay same per Susan Strahle and Vicki Carr.

Discussed as the library grows there might be a demand of more personnel hours.

If anyone needs to rent the library activity room, we will charge $35.

Minutes will be emailed from now on instead of mailed to the Library Board of Trustees.

A motion to adjourn the meeting was made by Susan Strahle and seconded by Donna Hayes. All in favor, yes.  Adjourned at 6:47.

 

Respectfully Submitted,

Tami Long, Secretary

 

Tuesday,  July 12,, 2022

Vice-President Anna Jesse called the meeting to order at 5:30 P.M.  Trustees in attendance were Donna Hayes, Susan Strahle, Salli Pritts and Linda Wiles.  Librarians Vicki Carr and Lori Nixon were in attendance.  Debbie Herbert and Tami LOng were absent.

The minutes of the June 14th meeting were read and approved.

June financial report was discussed and approved.

Lori reported June circulation figures as cko: 576 and computer 13.

Unfinished/Ongoing:  Percapita Grant: Reviewed Standards for Illinois Public Libraries Chapters 9-Public Services.  We are meeting the needs of our community with both computer and on-line services and are keeping up with the changing times.  Chapter 10-Programs we will be trying new things to reach all ages.  Such as a “Book Club” will be introduced.  August we will review Chapters 11 and 12.

New:  Fourth quarter report was completed  7/10/22  $4133.42 with $678.07 remaining to meet grant requirements an Open House has been set for Wednesday, Sept. 7, 2022.

Ladies Night is September 28, 2022–Jennifer at Next of Kiln.

Susan reviewed the budget report with us.

The annual Report update is in progress.

Letter of Award for FY2022 Per Capita Grant for SMPL $3227.30.

Library Staff Activities/Programs update:  Lori reported we have 53 summer readers.  Three programs completed and 3 to go.  A grant has been submitted to the state of Illinois Emergency Relief Grant 2022 General Operating Support in the amount of $5000.  This is for supporting our staff.  Vicki will be attending a Grant Writing 101 class on Aug. 10, in Effingham.  There was a brief discussion on more ways to use the memorial donations for Almeda Largent.  The idea of a “teen lounge” area being created to encourage teens to spend more time in the library was discussed.  The installation of security camera was discussed.  Jason will write up a summary of costs and plans.  A motion to adjourn the meeting was made by Donna Hayes and seconded by Susan Strahle.  Meeting adjourned at 6:10 P.M.

Respectfully submitted,

Linda Wiles acting Secretary

 

Tuesday,  August 9, 2022

No meeting due to lack of Quorum.

 

Tuesday,  September 13, 2022

President Debbie Herbert called the meeting to order at 5:30.  Trustees in attendance included Ann Jesse, Tami Long, Susan Strahle, Linda Wiles, Salli Pritts and Donna Hayes.  Librarians Lori Nixon and Vicki Carr were in attendance.

The minutes of the July 12th, 2022 meeting were read and approved.  There was no August meeting due to lack of Quorum.

July and August financial reports were discussed and approved.  We need to keep an eye on conferences and memberships as we may need to adjust the current budget figure to a higher amount with the next budget.

Vicki reported July circulation figures cko: 545 and computer 13.  August 541 cko and computer 12.  Vicki read several thank you cards received from the summer reading program children along with a thank you from the library staff for their “Christmas in July” bonus.

Grant update:  We received our fourth quarter payment of $4,133.42.  We have $68.0 remaining to request.  The final report is due October15th, 2022.  We also wrote for a Grant from the Illinois Emergency Relief Grant.  It is for General Operating Support for the State of Illinois Humanities for $5000 which was approved.  It was written for staff wages.  Vicki sited the fact that Decatur has annexed a large portion of our property therefore our tax dollars have been reduced.  The funds will be deposited directly into our checking account.  Vicki will have to do an end of the year report which will include programs such as Ladies Night, Christmas craft for the kinds, Library Open House, time and hours spent for the summer reading program, along with other activities that the Library does that is extra.  Because of the Grant the Library is able to have these extra activities due to the grant.  We want to show that their dollars are in action and going towards library services .  The Per Capita Grant check was received for $322.30.

Ladies Night is scheduled for October 12th 2022.  with Next of Kiln.  November 2nd, 2022 is scheduled with Next of Kiln for the children to do a Christmas ornament (the library will be paying for this activity, so free to the kiddos). November 9th, 2022 will be Craft Night with Debbie Herbert.  The plan is to do wind chimes with wine bottles.  Debbie will be bringing all the supplies needed.  Barn quilt squares are planned after the first of the year.

The Library has a budget hearing and approval.  This is the budget meeting public notice.  This is basic, what we put in every year.  The board went over figures in detail along with a discussion.  A motion was made to accept  the budget by Donna Hayes, 2nd by Linda Wiles. A voice roll call was taken with Debbie Herbert yes, Anna Jesse yes, Tami Long yes, Susan Strahle yes, Linda Wiles yes, Donna Hayes yes, Salli Prits yes.

Ordinance of Levying property tax discussed.  The levy allows us to receive the money.  That is Ordinance 22-03.  Goes from July 1, 2022 to June 30, 2023.  The board went over the Ordinance in detail along with a discussion.  A motion was made to accept the Ordinance by by Salli Pritts, 2nd by Anna Jesse.  A voice roll call was taken with Debbie Herbert yes, Anna Jesse yes, Tami Long yes, Susan Strahle yes, Linda Wiles yes, Donna Hayes yes, Salli Pritts yes.

Annual report (IPLAR) completed and submitted July, 2022 per Vicki.  Discussed getting security cameras.  We have updated and upgraded all the computers so that now we can have security.  A quote was given of $779.97 by Jason, our IT employee.  This would be for 2 cameras outside and 1 in foyer.  Vicki is going to ask Jason if there is some sort of panic button that we can add to our security system as well.  A motion was made to accept by Susan Strahle, 2nd by Anna Jesse.  All in favor, yes.

Summer reading is over.  Very successful with 53 children.

Vicki will be participating in a Grant writing class for books August 10th, 2022.  She plans to partner with the high school librarian and concentrate on the youth.  Lori and Vicki are signed up for Member’s Day November 1, 2022 via zoom which is a training class for Library staff throughout the day.

Elections are coming up for Debbie, Susan and Donna.  Petitions can be circulated September 20th, 2022.  Vicki will get the packets ready and put a notion in the newspaper.

Standards for Illinois Public Libraries reviewed.  We went over Chapter 11 which is Youth/Young Adult Services and Chapter 12 which is technology.  Our focus will be to build the your program.  Appointed Anna Jesse to be the touchstone person in charge if there are any questions regarding technology and plan of action moving forward along with Jason.  Vicki and Anna will get together to get a plan.  By next meeting we are to read Chapter 13.

The benches for the library will be arriving next week.  We have to thank the Seniors at the Senior Center as they collected all the plastic lids that have been paying for the benches.  Lori gave a donation for the remainder of the funds needed as a Memorial for her Mother.

A motion to adjourn was made by Tami, 2nd by Susan.  All in favor.  Adjourned at 6:41.

Respectfully Submitted,

Tami Long, Secretary

 

Tuesday,  October 11, 2022

President Debbie Herbert called the meeting to order at 5:30.  Trustees in attendance included Ann Jesse, Susan Strahle, and Donna Hayes.  Librarians Lori Nixon and Vicki Carr were in attendance.

The minutes of the September 13th, 2022 meeting were read and approved.

Vicki reported September circulation figures cko 515 and computer use 15.

Grant update:  Grant was received for $1000.00 from Macon Community Foundation made possible by a gift from Mr. & Mrs. Tom Burns.

Paster Terry from Macon United Methodist Church was asking Lori about getting a bench for the church and what they have to do about collecting caps.

Rummage sale total from the Senior Center was $261.15.

Financial reports were discussed and approved and stand as is.

Library is going to ask the fire department what the capacity is for parties (25-30?)

Jason is working on the new web site and will keep us updated.

Ladies’ Night is October 12, 2022 with Next of Kiln.  November 2, 2022 is the children’s Christmas ornament with Next of Kiln.  November 9, 2022 is a Craft Night with Debbie Herbert.  Wind chimes will be made from wine bottles.

A motion to adjourn was made by Anna, 2nd by Susan.  All in favor.  Adjourned at 6:30.

Acting Secretary,

Donna Hayes

 

Tuesday,  November 8, 2022

President Debbie Herbert called the meeting to order at 5:42.  Trustees in attendance included Ann Jesse, Tami Long, Susan Strahle,  Linda Wiles, Salli Pritts and Donna Hayes.  Librarians Lori Nixon and Vicki Carr were in attendance.

The minutes and financial report of the October 11th, 2022 meeting were read and approved.  December bills approved, Anna Jesse motioned and Tami Long 2nd.  All in favor.

Vicki Carr reported October 2022 circulation 506 cko and 23 computer users.

Per Capita Grant completed November 3, 2022 and sent per Vicki along with expenditures.  When 2023 rolls around the board will have to review the Library Standards for IL Public Libraries.  Must do yearly to get Capital Grant.  Vicki suggested picking two months to review the Standards, doing half in one month and half in another.  This way we will be done.

Reviewing the Policy Book will start in January 2023.

Holiday schedule 2023 reviewed.  Donna Hayes motioned and Susan Strahle 2nd. All in favor.

Thanksgiving 2022 hours reviewed.  Library will close at 5:30pm instead of 8:00pm.  November 23rd and closed November 25th.

Discussed getting a bench for the Methodist Church.  The Seniors are collecting bottle caps.  The Seniors agreed to to move forward with the caps but the Methodist Church will need to pay.  The company sold its business but it is still open with a new owner.  The Senior Center wants another bench as well.  Goal is to have the Methodist Church and the Senior Center benches done at the same time.  Price is $285 but if you want color it is $50 more.  Lori will discuss with the church.

Review of policies:  There is one for building.  Vicki said she heard from Jason, computer technician.  The parts and equipment are in and he plans to install our security cameras in approximately two weeks.  We must have a policy in place when that happens.  Vicki handed the Board Members the policy plan.  It is the standard that other Libraries use.  Signs will be posted to let people know that they are on camera.  The Board Members put the new policy plan into the policy book under the Building and Security section for now.  The security cameras will be outside front and outside in (lobby).  Linda Wiles motioned and Susan Strahle 2nd. to adopt the Building and Security Policy.  All in favor.  Motion carried.

The final grant report was completed.  An amount left of $678.07 was requested to go to Merri maids, Library supplies and staffing.  We received $5000 on 10/19/22 for the IL Emergency Relief Grant 2022.  The library will be posting an IL Humanities sign when we have activities in the library because Vicki must do an end of the year report and take some pictures that will include the sign so that she can show this is where that money went.  Because of staff salaries, when they are here during whatever activity they are having, will be part of that.  Per Capita Grant is done, completed 11/3/2022.

Ladies’ night with Debbie Herbert is November 9th and January 11th at 6pm with Just Paint it.  Cost is $30.

IHLS automatic Material Handler (AMH) update for books:  Bar codes will put on the outside of the books, front or back.  IHLS is trying to write for a grant to buy the machines so that you can scan the book and it will print a label with the bar code.

Vicki found another grant, ALA-Libraries Transforming Communities:  Accessible Small and Rural Communities Grant $10,000-$20,000.  The deadline is February 2023.  Ideas that the librarians discussed for the Grant were.

1.  Meeting the needs of patrons and disabilities (ie: visual, hearing) Home deliver
2.  Home Delivery
3.  Working with Senior Group
4.  Working with Pastor at Methodist Church.  He was really involved with the ADA (American Disability Act) where he came from so he is very supportive.

Vicki would like to have a committee organized which would include Vicki, Lori a Board Member, and the Pastor, Judy Wise from the Senior Center.  Vicki would like to get something put together and get a Grant written.  We may or may not get it but will try.  The library needs to reach out to the community to be eligible for the Grant.  We need to seek out what the community needs are.  For example, a Patron was recently in the library and he gets the books for the blind.  He could check out our disc audiobooks but he does not have a disc player.  Vicki suggested getting 3 or 4 of the disc players for the library so that the patrons could check them out when they check out the books.  Salli Pritts mentioned the iPhoneApp Libby.  The app allows you to get audiobooks through the library, however the program is limited to what books you can get.  The committee that will be formed which can come up with suggestions for the community so that Vicki can write up the Grant.

Vicki discussed E-rate.  The Library would qualify for 90% of internet bill being paid through the Federal Capita Grant.  We qualify because we are rural and the poverty level at the school is high.  Vicki is going to talk with the Oreana Librarian because she is very good with the E-rate information that is needed to present for the Grant.  Several libraries pay $500 to a company thar will do the Grant write up for you.  It would be Yearly that we would have to pay the company $500 but Vicki would like to reach to the Oreana Librarian first before pursuing the company.  Currently our internet bill is $195 so in the long run we would be saving quite a bit of money yearly if we did end up paying a company $500 yearly.

Lori is signed up for the Showcase Summer Reading Program November 10th.  Vicki and Lori are also signed up for Member’s Day Program November 17th via zoom which is a training session for the Library Staff.

There will not be a Library meeting in December.

Next meeting will be January 10th, 2023 at 5:30

A motion to adjourn was made by Linda, 2nd by Anna.  All in favor.  Motion carried.  Adjourned at 6:40.

 

Respectfully Submitted,

Tami Long, Secretary

 

NO DECEMBER MEETING

 

Tuesday,  January 10, 2023

President Debbie Herbert called the meeting to order at 5:30.  Trustees in attendance included Tami Long, Susan Strahle,  Linda Wiles, and Donna Hayes.  Librarians Lori Nixon and Vicki Carr were in attendance.  Anna Jesse and Salli Pritts were absent.

November 2022 minutes were read and approved.  November and December 2022 financial report approved.

Vicki Carr reported November cko 488 and December cko 514.  Computer use November 20 and December 20.

Trustee/Committee Report:  Will continue to review the policy book.  Vicki passed out a curriculum to review the table of contents and schedule.  A committee was formed to head this and present to the Board who included Debbie Herbert, Tami Long, Donna Hayes, Vicki Carr and Lori Nixon.  They scheduled a meeting at the library for 1/19/23 at 2pm.

Unfinished/Ongoing:  Per Capita Grant must Review Standards for Illinois Public Libraries.  A schedule was set to do in two months during March and April 2023.

New:

1. Grant Update=Submitted the Penguin Books Grant for $1,000 on 12/8/22
2.  Vicki will meet with the committee on 12/1/22 for the ALA Grant. Libraries Transforming Communities due 2/28/23 for $10,000-$20,000.
3.  Ladies’ night scheduled 1/11/23 with Just Paint It with Bev Durham.  March 8, 2023 will be Next of Kiln.
4.  Security camera parts and equipment are installed and in use.
5.  The library participated in the Scholastic Library Program and were able to give away 50 free books during the month of December.
6.  The library participated in the Macon Fire Department toy drive with a large amount of toys and some cash donations.  We hope to partner with them to make this an even bigger event next year.

Library Staff Activities/Programs Update:

1.  Lori attended the Showcase Summer Reading Program in Forsyth on November 10th and has begun Summer Reading plans.
2.  All staff attended and completed the IHLS required Sexual Harassment training.
3.  2023 library plans-Handout given per librarians on monthly themes.

Next meeting will be 2/14/23.  A motion to adjourn was made by Donna, 2nd by Tami.  All in favor.  Motion carried.  Adjourned at 6:17.

Respectfully Submitted,

Tami Long, Secretary

 

Tuesday  February 14, 2023

Vice-President Anna Jesse called the meeting to order at 5:38.  President Debbie Herbert was absent due to illness.  Attendance included Secretary Tami Long, Treasurer Susan Strahle, Trustees Linda Wiles,  Salli Pritts and Donna Hayes.  Librarians present were Vicki Carr and Lori Nixon.

January 2023 minutes were read and approved. January 2023 financial report approved.

Vicki Carr reported January cko 491 and computer use at 21.

Trustee/Committee Reports:  Will continue Review of policies.  We went over the policy committee recommendations.  Anna Jesse motioned to approve 2nd by Susan Strahle.  All in favor and motion carried.  The next committee meeting will be March 13 at 2:00PM.

Unfinished/Ongoing:  Per Capital Grant must Review Standards for Illinois Public Libraries.  A schedule was set to review in March and April 2023.

New:

1.  Grant update-submitted the Penguin Books Grant for $1000 on 12/8/22.  Received email we did not receive this grant.
2.  Vicki is working on the ALA Grant-Libraries Transforming Communities which is due 2/28/23 for $10,000-$20,000.
3.  Ladies’ night scheduled 3/8/23 with Next of Kiln. (Bunnies and Ducks)
4.  The library plans to start a monthly Throwback Thursday.  Pictures will be posted on Facebook of Macon and the surrounding area in years gone by to see if people can guess about the picture or share memories.  Patrons will be encouraged to come to the library to see the original newspaper article.
5.  Election information discussed.

Library Staff Activities/Programs update.

1.  Vicki attended the Medium Pubs meeting on 1/31/23 and brought back ideas to apply to our library.
2.  Lori spoke with the first grade-schoolers about Bookworm and stopping in at the library for books and prizes.
3.  The library began “Blind Date with a Book” and hope to have good participation again this year.

Beverly Damery, a very dear patron of the library passed away unexpectantly.  She will be missed dearly.

Next library meeting 3/14/23 at 5:30pm.

Donna Hayes motioned to adjourn, 2nd by Susan Strahle.  All in favor, motion carried.  Meeting adjourned at 6:08.

 

Respectfully Submitted,

Tami Long, Secretary