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September  11, 2012



President Debbie Herbert called the meeting to order at 5:25 p.m.  Trustees in attendance were Anna Gregory, Anna Jesse, Steve Coffman, Debbie Herbert, Mary Ann Scott, and terry Ripple.  Linda Williams was absent.  Librarians Kay Burrous and Carol Smith were also present.

The agenda was approved as presented.

The minutes for the August 14, 2012 were approved as distributed.

The financial report for August was approved as distributed.

The librarian's report was made.

There was lengthy discussion concerning the use of the board room by the public by not-for-profit organizations.  terry Ripple made a motion that the fee for the board meeting be raised to $3  (with the option to raise the fee).  The board will allow the room to be used at our discretion and with limited food.  The room will be available on a first come, first served basis.  Anna Jesse seconded the motion.  The motion passed with 6 ayes and no nays.

There was also some discussion about hosting events in the board room such as a Lego night.  Wednesday evenings would be the best evening.  It was noted that students needing to fulfill their community service requirements might be willing to man some of these events.

The Macon Community Rummage Wale will be October 5 & 6.  We discussed asking the Friends of the Library to man a book sale and a bake sale during this event.

Unfinished Business:  Debbie will have the final information that Kay needs by September 14 to finish the Per Capita Grant.

The annual report has been completed.  A motion was made by Mary Ann Scott to accept the new budget.  Steve Coffman seconded it.  Roll call vote passed wit h6 ayes and 0 nays.  Results were as follows:  Anna Gregory (aye), Anna Jesse (aye), Steve Coffman (aye), Debbie Herbert (aye), Terry Ripple (aye), and Mary Ann Scott (aye),  Linda Williams was absent.

Carol announced that the grade school classrooms will not be visiting the library this year.

Anna Gregory spoke to Jesses' Plumbing and Heating about the fees for out annual maintenance checkups.  The agreement does include 2 visits (spring and fall).  They will be returning in October.  Anna has paid them.

Anna also reported that she has investigated the problem with our trees and found that it is a bore that is killing them.

Anna Jesse made a motion that we adjourn.  It was seconded by Steve Coffman.  The motion passed 6 ayes and 0 nays.  The meeting adjourned at 6:35 p.m.

Our next meeting will be October 9, 2012



October 9, 2012

 

 President Debbie Herbert called the meeting to order at 5:20 p.m.  Trustees in attendance were:  Anna Gregory, Anna Jesse, Steve Coffman, Debbie Herbert, Mary Ann Scott, and Terry Ripple and Linda Williams.  Librarians Carol Smith and Vicki Carr were also present.

The agenda was approved as presented.

The minutes for the September 11th 2012 meeting were approved as distributed. 

The financial report for September was approved as distributed.

The librarian’s report was made.  Carol reported that we have received payment for the use of our library for a weight loss program meeting.

Vicki reported on the seminar for support staff that she, Carol Smith and Carol Robinett recently attended.  The found it very informative.

Vicki also reported that the Friends of the Library made $37.80 on their recent bake sale and $136.50 on their book sale.  They are considering hosting a Soup and Sandwich Supper in the near future.

Debbie reported that the Annual Report has been completed.

A motion was made by Linda Williams to levy and publish the budget.  Steve Coffman seconded the motion.  The motion passed with 7 ayes and 0 nays.

Linda Williams presented some information from the Monmouth Library.  She explained that their Friends of the Library had set up very nice displays at community events promotion their library.  We discussed possible, similar events that our Friends of the Library could do.

We also discussed possible classes on photography, cell phones and computers.

A motion was made by Anna Jesse to adjourn.  It was seconded by Mary Ann Scott.  The meeting adjourned at 5:40 p.m. 

Our next meeting will be November 13, 2012

_____________________________

Submitted Terry L. Ripple, Secretary




November 13, 2012

President Debbie Herbert called the meeting to order at 5:25 p.m.   Trustees in attendance were Anna Gregory, Steve Coffman, Debbie Herbert, Mary Ann Scott, and Terry Ripple & Linda Williams.  Librarians Carol Smith and Kay Burrous were also present.

The agenda was approved as presented.  The minutes for the October 9th 2012 meeting were approved as distributed.

The Librarian's Report was made.  Carol mentioned the need to replace the outdoor light on the east side of the building and the need of a new light weight vacuum cleaner.

We reviewed the 2013 Holiday Hours Schedule.  A motion was made by Steve Coffman to approve them as presented.  Linda Williams seconded the motion.  The motion passed with 6 ayes and 0 nays.

We discussed the fact that we have 3 seats that need to be filled in the next election.  Anna Jesse's term will be up.  She has already taken a petition packed.  Linda William's term will be up and she has agreed to run.  Mary Ann Scott replaced Sandy Schneiderjan when she moved.  Her term is up.  This position needs to be filled.  Petitions may be picked up at the library and are due back at the library by 5:00 p.m. December 24, 2012.

Our Per Capita Grant has been approved.  We received a check for $2,320.71.  

Steve Coffman made a motion to approve the payment of our December 2012 bills.  Linda William's seconded the motion.  The motion passed with 6 ayes and 0 nays.

A motion was made by Mary Ann Scott to adjourn.  It was seconded by Linda Williams.  the meeting adjourned at 5:40 p.m.

Our next meeting will be January 8, 2012






____________________
Terry L. Ripple, Secretary



January 8th, 2013

Vice-President Anna Jesse called the meeting to order at 5:26 p.m.  Anna Gregory, Steve Coffman, Mary Ann Scott, Terry Ripple, and Linda Williams were present.  Absent:  Debbie Herbert.  Librarians Carol Smith and Kay Burrous were also present.

The agenda was approved as presented.

The minutes for the November 2012 meeting were approved as distributed.

The financial reports for November & December were approved as distributed.

The librarian's report was made.

Carol requested that we consider paying 1/2 of her health insurance increase.  This would amount to $10 per month.  The board will act on this at the February meeting.

Kay requested that we all look over our policy book.  there needs to be at least two  changes:  1) concerning shoveling snow and 2) concerning changes we recently made about renting the room.

Dennis Gregory has taken over the maintenance of the library.  Kay and Carol commented on the great job he is doing.

Certificates of Nomination have been filed for Linda Williams and Catherine Murray.

Kay will provide the List of Trustees to Stephen Bean.

The OSHA Report has been taken care of and all of the certificates are up to date.

Anna Gregory told us that the Certificates of Status of Real Estate have been taken care of by Ed Flynn.

The holiday closings were discussed and will be addressed when we review the policy book.  With the holiday falling as it did this year, the closings were longer than normal.  We need to make sure this doesn't happen again in the future.

The new Illinois Library Rules and Laws Book is available to any of the trustees that care to read it.

Anna Gregory mentioned that there are drafts from the ceilings in certain areas of the building.

Steve Coffman made a motion that we adjourn.  Linda Williams seconded the motion.  Motion passed.  The meeting adjourned at 5:46 p.m.

Our next meeting will be February 12, 2013


____________________
Terry L. Ripple, Secretary

February 12, 2013

President Debbie Herbert called the meeting to order at 5:25 p.m.  Present:  Anna Gregory, Mary Ann Scott, Terry Ripple and Debbie Herbert.  Absent:  Anna Jesse, Steve Coffman and Linda Williams.  Librarians Carol Smith and Kay Burrous were also present.

The agenda was approved as presented.  

The minutes for the January 2013 meeting were approved as distributed.

The financial reports for January were approved as distributed.

The librarian's report was made.

Kay reported that a new library system will be going into effect this spring.  The new system will allow patrons to keep track of the books they have read.  The system will be down April 1st - 9th.  (These dates could change.)

Our accountant, David Diehl is retiring.  He will be turning our records over to McGuire, Yuhas, Huffman & Buckley CPAs.

We are to look over the first 3 policies in our policy book for the March meeting and make notes of things that need to be changed.

Carol has begun working on the Summer Reading Program.

National Library week is in April.  We will be handing out bookmarks.

We are saving paperbacks for Farm Progress.

We discussed the possibility of adding more insulation above the the ceiling.  Anna Gregory will speak to Don Baker and Chris Miller about this.  We will also have them check one of our windows that is bad.

Debbie will talk to Brian Ray about repairing one of the downspout straps.

We discussed Library On the Go.  Kay mentioned that we could use money from our Book Fund to help pay for this.  This would not interfere with us continuing to purchase new children's books.  Terry Ripple made a motion that we use $3000 from our Book Fund and begin the Library On the Go.  Anna Gregory seconded the motion.  Roll all vote:  Anna Gregory (yes), Debbie Herbert (yes), Mary Ann Scott (yes), Terry Ripple (yes).  4 ayes and 0 nays.  Kay will send a press release at the appropriate time.

Anna Gregory made a motion to adjourn.  Mary Ann Scott seconded the motion.  The meeting adjourned at 6:12. p.m.

Our next meeting will be March 12, 2013.

____________________
Terry L. Ripple, Secretary

March 12, 2013

President Debbie Herbert called the meeting to order at 5:30 pm. Trustees in attendance included Debbie Herbert, Anna Jesse, Mary Ann Scott, Steve Coffman and Linda Williams. Librarian Kay Burrous and Vicki Carr were also present. Secretary Terry Ripple and Treasurer Anna Gregory were absent.

The minutes of the February 12, 2013 meeting were approved as distributed.

The financial report for February 12, 2013 were approved as distributed.

Librarian's Report was made on circulation and computer usage.

The Summer Reading Program schedule is printed and being distributed. The schedule was discussed and looks like fun. Vicki is going to ask for help from the high school students who need 10 hours community service.

Kay reported on Library on the Go. They put in all of our patrons card numbers so everyone is ready to go. They included expired numbers so we only have to update for them to be good in the LOTG system.

We will be closed on April 9 & 10 for Polaris training which will be our new operating system. Anna Jesse made the motion and Steve Coffman seconded. Passed.

The first three policies were read and discussed. We will do the next three at the next meeting.

Eagle Ridge asked to use the meeting room to have a seminar for senior citizens and caretakers in the community. Permission was granted.

Our next meeting will be April 9, 2013 at 5:15.

Upon a motion by Anna Jesse and second by Steve Coffman, the meeting was adjourned.

Submitted by Debbie Herbert, President

April  9, 2013

President Debbie Herbert called the meeting to order at 5:26 p.m. Trustees in attendance were: Anna Gregory, Anna Jesse, Debbie Herbert,  Mary Ann Scott, Linda Williams and Terry Ripple. Librarians Kay Burrous, Carol Smith and Vicki Carr were also present. Steve Coffman was absent.

The agenda was approved as presented.

The minutes for the March 2013 meeting were approved as distributed.

The financial report for March 2013 was approved as distributed.

The librarians report was made. The Summer Reading Program Schedule is complete and will be printed in the paper.

Kay announced that Carol Robinet has resigned. It was suggested that we hire Erica Funk to help during the summer. There was discussion about her experience, salary and our needs. Terry Ripple made a motion that we hire Erica for the summer to work every other Saturday and as needed. Her salary will be $8.50 per hour during training and $8.75 per hour when she has completed her training and can work on her own. Linda Williams seconded the motion. 6 ayes 0 nays. Motion carried.

Anna Gregory presented some suggestions that she was given by her son. They were discussed.

Kay announced that the Statements of Economic Interest have been filed. She also let us know that we will receive $2,325.57 from the Per Capita Grant.

Debbie Herbert gave us a demonstration of the Library on the Go on her Kindle.

We will be saving paperback books for the Farm Progress Show coming up this summer.

We worked on updating the library handbook and will continue that next month.

This was Mary Ann Scott's last night to serve on the board. We thanked her for her service.

Anna Jesse made a motion to adjourn. It was seconded by Linda Williams. Meeting adjourned at 6:20 p.m.

Our next meeting will be May 14, 2013.

Terry L. Ripple, Secretary

 May 14th, 2013

President Debbie Herbert called the meeting to order at 5:25 p.m. Trustees in attendance were: Anna Gregory, Anna Jesse, Debbie Herbert, Linda Williams, Steve Coffman, Terry Ripple and new trustee Cathy Murray. Librarians Kay Burrous and Vicki Carr were also present. The agenda was approved as presented.

The minutes for the April 2013 meeting were approved as distributed.

The financial report for April 2013 was approved as distributed.

The librarians report was made. Kay explained that there are still some glitches with the new sysytem. She is working on bringing our websited up to date to include the new system.

Kay will print some small cards to leave at the desk with instructions for e-books.

Vicki reported on the Summer Reading Program. The program begins June 12 and runs through July 24. There currently is a poster contest at the library with 19 entries. She has volunteers lined up to assist her and fliers have been sent to the schools.

Kay gave us sheets to review concerning the requirements of the Per Capita Grant. We went over them and there was some discussion. We are to read the per capita requirement sheet and bring some ideas to the June meeting.

Linda Williams and Cathy Murray were sworn in as newly elected trustees by President, Debbie Herbert.

Linda Williams made a motion to appoint Anna Jesse to the vacant trustee position. Steve Coffman seconded the motion. 7 ayes 0 nays. The motion carried.

All remaining trustees were sworn in.

Linda Williams made a motion to leave the slate of officers as is. Steve Coffman seconded the motion. 7 ayes 0 nays. The motion carried.

President Debbie Herbert appointed the following committees:

Personnell: Anna Gregory, Debbie Herbert, Cathy Murray and Linda Williams

Building Committee: Steve Coffman and Anna Gregory

Secretary Audit: Anna Jesse and Debbie Herbert

Cathy Murray and Linda Williams are to contact the Buffet Foundation about possible financial assistance.

All trustees are to take the OMA test. Anna Gregory and Debbie Herbert are to take the FOIM Act test.

Kay requested that the cost of the non-resident library cards remain the same. Anna Jesse made a motion that we leave the cost at the current price of $105. Steve Coffman seconded the motion. Roll call vote: Steve Coffman-y, Anna Gregory-y, Anna Jesse-y, Debbie Herbert-y, Terry Ripple-y, Cathy Murray-y, and Linda Williams-y. The motion passed with 7 ayes and 0 nays.

President Debbie Herbert tabled the plan to continue the review of our policy book until next month.

Terry Ripple made a motion to adjourn. It was seconded by Anna Gregory. 7 ayes 0 nays. Motion passed.

The meeting adjourned at 6:20 p.m.

Our next meeting will be June 11, 2013

                                                                                                       Terry L. Ripple, Secretary
   June 11, 2013

President Debbie Herbert called the meeting to order at 5:25. Trustees in attendance included: Debbie Herbert, Linda Williams, Steve Coffman, Anna Gregory, Anna Jesse, Terry Ripple and Cathy Murray. Kay Burrous, Carol Smith and Vicki Carr were also in attendance. The minutes of the May 14th meeting were read and approved as distributed.

The Treasurer's Report for May 2013 was corrected. There was a typing error on the IMRF information. A motion was made by Terry Ripple to approve the report with the corrections. Steve Coffman seconded the motion. Motion was passed 7 ayes and 0 nayes.

Kay gave the librarians' report. Due to the implementation of the new system we are still unable to get figures on the "Library on the Go" activity. There is work being done to correct this in the near future.

Ther Personnel Committee will meet at the library June 15, 2013 at 5:15 pm.

A motion was made by Steve Coffman to adopt and publish the Prevailing Wage. The motion was seconded by Cathy Murray. Roll Call vote: Steve Coffman aye, Ann Gregory aye, Anna Jesse aye, Debbie Herbert aye, Terry Ripple aye, Cathy Murray aye, and Linda Williams aye. Motion carried 7 ayes 0 nayes.

Kay reported that we have received the Per Capita Grant check for $2325.57.

Debbie Herbert volunteered to pull together the information of requirements that Kay needs for our next Per Capita Grant application.

Vicki Carr reported that they are ready for the Summer Reading Program. There are 33 children signed up at this time.

Kay reported that she is working on the End of the Fiscal Year Report.

A motion was made by Anna Jesse to adopt and publish the meeting dates. Steve Coffman seconded the motion. The motion passed 7 ayes and 0 nayes. Motion carried.

Kay Burrous and Anna Gregory will be working on the Annual Report. Kay explained that due to the new system, the information is not as accurated as it has been in the past.

Kay reported that carpenter ants have been found and treated. Mosers suggested that they spray quarterly. Terry Ripple made a motion to approve the monthly treatments. Anna Jesse seonded the motion. 7 ayes and 0 nayes. Motion carried.

Kay presented the Take 10 trial offered by the Illinois Heartland Library System to the board. The cost is$750. After some discussion Steve Coffman made a motion that we decline the offer. Cathy Murray seconded the motion. The motion carried 7 ayes and 0 nayes.

Also available to us is the ZINIO, a program for on-line magazines. The cost is $750. After discussion Terry Ripple made a motion to decline the offer. Steve Coffman seconded the motion. 7 ayes and 0 nayes. The motion carried.

President Debbie Herbert presented a letter of resignation from Librarian Carol Smith. Carol would like to be rehired as a library clerk. A motion was reluctantly made to accept Carol's resignation by Anna Gregory. Anna Jesse seconded the motion. 7 ayes and 0 nayes. Motion carried. Debbie stated that the personnel committee will take Carol's request to be rehired under consideration at their next meeting.

Terry Ripple reported on a book drive being made by a 7 year old girl for patients in the St. Louis Children's Hospital and requested that we donate any available used children books. The board generously offered to donate the used books that we have to this book drive.

The board continued to the review of the policies. A motion was made by Anna Jesse to raise the cost to replace a lost library card from $3 to $5. Steve Coffman seconded the motion. 7 ayes 0 nayes. Motion carried. We will continue to review the policies.

Kay reported that the new website is being designed.

Anna Gregory and Steve Coffman have looked over the windows and said the problem appears to be leaking from the top of the windows. This will be looked into further for repair.

A motion was was made by Anna Jesse to adjourn. Cathy Murray seconded the motion. 7 ayes 0 nayes. Motion carried. The meeting adjoured at 6:37 pm.

                         Our next meeting will be July 9, 2013 at 5:15 pm.


                                                                                                       Terry Ripple, Secretary

July 9th, 2013
President Debbie Herbert called the meeting to order at 5:27 p.m. Trustees in attendance were: Anna Gregory, Debbie Herbert, Linda Williams, Cathy Murray and Terry Ripple. Librarians Kay Burrous and Vicki Carr were also present. Absent were Ann Jesse and Steve Coffman.

The agenda was approved as presented.

The minutes for the June 11, 2013 meeting were approved with the following correction: the spelling of Zinia changed to Zinio.

The financial report for June, 2013 was approved as distributed. The new fiscal year bagan July 1, 2013.

The librarians' report was made. Kay explained that the RPLS building has closed. Our hub will now be out of Champaign. This will affect RPLS employees and class locations for librarians. Kay also reported that she had to purchase a new printer.

Anna Jesse and Debbie Herbert will audit the Secretary Book July 11.

We continued to work on the policy books. Trustees are to read: Goals, Volunteers and Meeting Rooms in the policy book by the August meeting and make notes of necessary changes. Debbie will purchase new dividers and tabs to make our books all uniform.

Vicki reported on the Summer Reading Program. It is going well. There have been approximately 50 (this includes children and adults) attending each session.

Kay continues to work on the Per Capita Grant Requirements.

Cathy Murray made a motion to approve the Building & Maintenance Fund and set the special meeting date for August 13, 2013. Linda Williams seconded the motion. Roll call vote as follows: Anna Gregory - Y, Debbie Herbert - Y, Linda Williams - Y, Cathy Murray - Y and Terry Ripple - Y. 5 ayes, 0 nays Motion carried. Anna will see to it that it is published.

Anna Gregory will begin work on the budget.

Anna Gregory pointed out that we have a surplus of $5,000 available to apply to our roof loan. Linda Williams made a motion that we apply the $5,000 to the loan for our roof. Cathy Murray seconded the motion. 5 ayes, 0 nays. Motion carried.

Cathy Murray made a motion to adjourn. The motion was seconded by Linda Williams.

The meeting adjourned at 6:22 pm.

Our next meeting will be August 13, 2013.

Terry L. Ripple, Secretary

August 13th, 2013

President Debbie Herbert called the meeting to order at 5:30 p.m. Trustees in attendance were: Anna Gregory, Anna Jesse, Debbie Herbert and Terry Ripple. Librarians Kay Burrous and Vicki Carr were also present. Absent were Linda Williams, Cathy Murray and Steve Coffman.

The agenda was approved as presented.

The minutes for the July 9th, 2013 meeting were approved as presented.

The financial report for July, 2013 was approved as distributed.

The librarians' report was made. Vicki reported that the Summer Reading Program went very well and the volunteers were great. She is hoping to reach the younger children next year and is working on ideas.

There was no correspondence.

The review of Policies was tabled. Debbie is taking all of the trustee policy books home to organize them. Once this is completed they will be redistributed and then maintained by the trustees.

Kay is still working on the Per Capita Grant. Debbie will be finishing up her part for Kay.

A motion was made by Anna Jesse to pass the budget ordinance. It was seconded by Terry Ripple. Roll call vote: Anna Jesse aye, Anna Gregory aye, Debbie Herbert aye and Terry Ripple aye. Motion passed 4 ayes, 0 nays.

Anna Gregory will get the necessary information to our accountant for the audit.

Debbie Herbert announced that trustee Steve Coffman will be resigning.

Kay announced that the "Library on the Go" cost may be lowered from $3,000 to $1,500 when the new contracts are signed.

Anna Gregory asked about having the library carpet cleaned. After some discussion it was decided that we will wait until spring.

Anna Gregory made a motion to adjourn. Anna Jesse seconded the motion. Motion carried.

The meeting adjourned at 5:55 p.m.

Our next meeting will be September 10th, 2013.

Terry L Ripple, Secretary


September 10, 2013

President Debbie Herbert called the meeting to order ar 5:25 p.m.  Trustees in attendance included:  Debbie Herbert, Linda Williams, Cathy Murray and Anna Gregory.  Librarians Kay Burrous and Vicki Carr were also present.  Secretary Terry Ripple and Anna Jesse were absent.

The minutes of the  August 13, 2013 meeting were approved as distributed.

The financial report for August 13, 2013 was approved as distributed.

The Librarian's Report was made on circulation and computer usage.  Also, the pre-K came this morning!!  There are four teachers who will be bringing classes every other week.  There was no correspondence this month.

The Review of Policies was continued and some changes were made.  This review will continue next month starting with the "Collection Development Policy".

Strenghths, challenges and opportunities of the library in the community were discussed and made note of so that Kay can include them in the Per Capita Grant application.

The Budget Levy Ordinance was discussed.  A motion to pass the levy was made by Linda Williams and seconded by Debbie Herbert.  Roll call vote results:  Anna Gregory aye, Debbie Herbert aye, Linda Williams aye, Cathy Murray aye.  4 ayes, 0 nays.  Motion carried.

It was reported that Lori Nixon is doing well in her training and is now working some.  There was discussion on raising her wages from minimum wage.  Minutes of the personnel committee indicate that a review is to be made after ninety days of employment and then a raise can be discussed.  The raise was tabled to be reviewed at a later date.

Anna Gregory made a motion to adjourn.  Linda Williams seconded the motion.  Motion carried.  The meeting adjourned at 6:40 p.m.

Our  next meeting wil be October 8, 2013.

Submitted by Cathy Murray, Acting Secretary


OCTOBER 8, 2013

President Debbie Herbert called the meeting to order at 5:26 p.m. Trustees in attendance were: Anna Gregory, Anna Jesse, Debbie Herbert, Linda Williams and Terry Ripple. Librarians Kay Burrous and Vicki Carr were also present. Cathy Murray was absent.

The agenda was approved as presented.

The minutes for the September 10th, 2013 meeting were corrected and approved.

The financial report for September 2013 was approved as distributed.

The Librarians Report was made.

Vicki reported that the pre-K and (4) second grade classes will be visiting the library twice a month. Joyce Roush will be retiring as our storyteller after twenty - years. There was discussion as how to honor her.

Kay reported that the board room has been rented Saturday, October 12 for a photographer to take Halloween and family photos.

Kay also presented a request from a non-denominational group to rent the board room for a Bible Study on October 13, 20 and 27 from 3:30 - 5:30 pm. The group will have approximately 40 members. They will bring the additional chairs that they need. A motion to rent the group the board room for the above dates was made by Terry Ripple and seconded by Linda Williams. Motioned carried 5 ayes 0 nays. It was decided that trustees will let them in on each of these dates: October 13 (Vicki), October 20 (Lori) and October 27 (Debbie).

Kay presented information about a community service radio ad with a cost of $166. It was discussed and rejected.

Kay announced that the Per capita Grant has been filed.

Kay asked permission to host a "small public library meeting" in the future. This would involve us providing breakfast and lunch for those attending. Lori Nixon has offered to prepare food. The library would need to cover the costs. This will be addressed again at the time of need. It was mentioned that board members might volunteer to provide the food. Kay was granted permission to extend the invitation.

President Debbie Herbert tabled the Policy Review until next meeting.

Anna Gregory readdressed the issue of the bad window in the south east corner of the library. She is to have Chris Miller get her a price to have it replaced.

Anna Gregory requested a new vacuum cleaner be purchased, as the one we have is no longer working. A motion was made by Terry Ripple to allow Anna to spend up to $400 on a new commercial vacuum cleaner. Linda Williams seconded the motion. Motion carried. 5 ayes 0 nays.

A motion was made by Anna Jesse to adjourn. It was seconded by Linda Williams. The meeting adjourned at 6:10 pm.

Our next meeting will be November 12, 2013.

Terry L. Ripple, Secretary



November 12th, 2013


President Debbie Herbert called the meeting to order at 5:20 pm.  Trustees in attendance:  Debbie Herbert, Linda Williams, Anna Jesse, Terry Ripple and Cathy Murray.  Kay Burrous and Vicki Carr were also in attendance.

The minutes of the October 8th meeting were read and approved as distributed.

The Treasurer's Report for October 2013  was gone over.  There were a few questions for Anna by the board.  Since Anna was not available to answer the questions the report was not approved.

Kay presented the Librarian's Report and Correspondence.

The review of policies was tabled.

Vicki reported that the visits from the schools are going very well.

A motion was made by Cathy Murrary to approve paying the December bills as they come in.  Anna Jesse seconded the motion.  Motion approved.

The board reviewed the Christmas and New Year's holiday hours.  A motion was made to accept the schedule by Cathy Murrary.  Anna Jesse seconded the motion.  Motion approved.

It was reported that the volunteers for the summer reading program were recognized in newspaper articles.  We also discussed how best to recognize Joyce Roush for her 18 years of volunteer service.  Since Joyce is a big movie lover it was decided that a book case (with plaque) to shelve movies would be an appropriate way to honor her.  We will also look for a statue of a child reading a book as a personal memento.  Terry will look for a statue.

The AARP drivers program will be held at the library Saturday, November 16th from 8:30 am until 4:30 pm.  Kay asked for permission for Lori Nixon  to prepare food for this event rather than purchasing Subway.  The cost will be covered by the library.  Permission was granted with our thanks to Lori.

There was extended discussion on the replacement of windows.  Debbie presented the bids that she had.  Due to the fact that some of the board members needed to leave early, a special meeting will be held Tuesday, November 19th.

A motion a adjourn was made by Terry Ripple.  It was seconded by Linda Williams.  Motion carried.  The meeting adjourned at 6:25 pm.

Our next regular meeting will be January 14,  2014 at 5:15 pm.





                                             _______________________________
                                             Submitted by Terry Ripple, Secretary

January 14th,  2014

President Debbie Herbert called the meeting to order at 5:35 pm.  Trustees in attendance included:  Debbie Herbert, Linda Williams, Anna Gregory, Anna Jesse, Terry Ripple and Cathy Murray.  Vicki Carr was also in attendance.

The minutes of the November 12th, 2013 meeting were approved as distributed.

The Treasurer's Report for November and December 2013 were approved as distributed.  The question that we had about the October 2013 financial report was answered by Anna and approved.

Anna informed us that our new auditor strongly suggested that when making our budget we figure as closely as possible.

Vicki presented the Librarian's Report.  She gave us information from the High School Journalism  class about ads they are selling.  This will be discussed at a later date.

The review of policies continues. Debbie had worked on several of our books.  She returned them with dividers and we worked on the handbooks.  We will resume work on this project next month.

The resignation of Trustee Steve Coffman was presented and accepted.  We need to be looking for another trustee to fill this position.  Trustees are asked to give this consideration.

Vicki mentioned a problem with the east door.  It is thought to be due to the extreme cold and the heaving of the concrete in front of the door.  She will watch and see if this solves itself as the temperatures rise.

Deb reported that our windows have been ordered but have not arrived.

Anna reported that there was a slight problem with the room rental in the fall.  It required a lot of cleaning.  There was discussion.  It was noted that the cleaning is what the rental fee is used for.  However it will be mentioned in the future to renters.

The Certificate of Status of Real Estate has been filed by Ed Flynn.  (This is for our tax exempt status.)

Vicki will be taking care of downloading and printing policies and obtaining current compliance posters.

Linda Williams brought the statue that was purchased for Joyce Roush.  The shelf purchased in Joyce's honor is up and movies are on the shelves.  A photo is to be taken to take to Joyce along with the statue for presentation.  We also decided to give an identical statue to Carol Smith for her many years of service to the Library.

A motion was made by Terry Ripple to adjourn.  It was seconded by Linda Williams.  The meeting adjourned at 6:20 pm.

Our next regular meeting will be February 11, 2014 at 5:15 pm.

                                                                                         

                                                                             ________________________________
                                                                              Submitted by Terry Ripple, Secretary

February 11, 2014


President Debbie Herbert called the meeting to order at 5:21 p.m.  Trustees in attendance included: Debbie Herbert, Anna Gregory, Anna Jesse, Terry Ripple and Cathy Murray.  Librarians Kay Burrous and Vicki Carr were also in attendance.  Absent was Linda Williams.

The minutes of the January 14th' 2014 meeting were approved as distributed.

The Financial report was approved as distributed.

Kay gave the librarians report.
She also informed us that she received a letter stating that we would receive $2828.75 from the Per Capita Grant.
Kay also asked the board about participating in the Street Fest in June of this year as a way to promote the library.  She will ask the Friends of the Library about holding a book sale booth.

Vicki reported that they have begun brainstorming for the Summer Reading Program.  They hope to repeat the events including the kiln work, the water activity and possibly the Scovill Zoo.  Vicki also told us she will be gone at the time of Kick Off.  Kay or Lori may go in her place if available.

We will continue our project of reviewing the policies at the March meeting.

Kay will be putting something in the newspaper about the National Library month.  Also, she and Vicki have put together some baskets for a drawing to support this event.


Anna Gregory and Vicki Carr are continuing to work on reports for the auditor.  They are waiting to hear back from him so that we can discuss the new categories.

Kay pointed out that the Library On The Go has books only from the old Rolling Prairie Library System.  This has been somewhat misleading as to the number of e-books that are available to our clients.  She will be checking into the costs of 3M Cloud Membership.

The Board adjourned for a closed personnel meeting at 5:48 p.m.  The personnel meeting adjourned at 5:56 p.m.

A motion was made by Cathy Murrary to adjourn the board meeting.  It was seconded by Anna jesse.  The meeting adjourned at 5:58 p.m.

Our next regular meeting will be March 12th 2014 at 5:15 p.m.






                                                                      _______________________________
                                                                      Submitted by Terry Ripple, Secretary
March 11th, 2014         


President Debbie Herbert called the meeting to order at 5:28 p.m.   
Present: Anna Gregory, Anna Jesse, Linda Williams, Cathy Murray, Terry Ripple and Debbie Herbert.  Librarian Kay Burrous was present.

The agenda was approved as presented.

The minutes for the February 2014 meeting were approved as distributed.

The financial reports for February were approved as distributed.

The librarian's report was made.

Kay reported that they are working  on the Summer Reading Program and planning to do some joint events with the Blue Mound Library on two programs for a savings to both libraries.

It was noted that our current library schedule did not follow policy.  According to our policy we are to be closed on the Saturday following a holiday that falls on a Friday.  Therefore, we will be closed not only Friday July 4th but also Saturday July 5th.

Debbie reported that the summer volunteers have some ideas for the water event for the Summer Reading Program.  Kay encouraged them to bring their ideas to the librarians.  The girls (volunteers) are also willing to work Summer-fest Event.

Debbie is going to donate two children's books written by Rush Limbaugh to the library.  These are not political books.

There was discussion of the outdoor lights and flag that was damaged during the recent high winds.  Anna Gregory said that the lights were originally purchased from Flaugher Electric.  Chris Miller is to come by and check the roof and lights for wind damage.  He is also to check the attic for insulation.  Debbie is to follow up with the insurance adjusters.

A motion was made by Anna Gregory to adjourn.  The motion was seconded by Cathy Murray.  The meeting adjourned at 5:55 P.M.

Our next meeting will by April 8th , 2014.



                                                                      Submitted by Terry Ripple, Secretary


                                                                     ________________________________
April 8th, 2014
                                           
              President Debbie Herbert called the meeting to order at 5:22pm.  Trustees in attendance included: Debbie Herbert, Linda Williams, Anna Gregory, Anna Jesse and Terry Ripple.  Cathy Murray was absent. Librarians Kay Burrous and Vicki Carr were also in attendance.

The minutes of the March 11th meeting were approved as distributed.

The Treasurer's report for March 2014 was approved as distributed.

The Librarians report was given.  There was no correspondence.  The Summer Reading Program is ready to go.  The schedule was distributed to the board.  
The theme this year will be Paws to Read.

Kay presented some suggested changes to the meeting room policy.  The board discussed the additions.  A motion was made by Terry Ripple to accept the new policy as presented.  Anna Jesse seconded the motion.  Motion carried.

Kay suggested that we wait to work on the Per Capita Requirements.  There will be a new book sent to us.  We will work on the requirements when we receive the updated book.

Debbie Herbert continues to speak to the insurance company concerning our settlement for the wind damage to the outdoor lights and flag.  There has been some discrepancy concerning our deductible and to the lights to be used to replace the damaged light.  Debbie did find that we definitely have a $500 deductible for this type of damage.  Dave Cribbett has located lights that will match the ones that we currently have.  Debbie will continue to follow up with the insurance company and reject the the current bid.  (Kay will get the bill for the new flag and rope to Debbie.)

We discussed cleaning the carpets.  It was decided that we will have the meeting room cleaned as soon as possible.  The remainder of the carpets will be cleaned this summer.  Kay will contact Hite Carpet Cleaning.

The trustees drew names for the winner of the baskets prepared by Vicki.  Winner of the "kids" basket was : Hannah or Will Warnick.  Winner of the adult basket was Ryan Carder.

A motion was made by Anna Gregory to adjourn.  It was seconded by Linda Williams.  The meeting adjourned at 6:02 pm.

               Our next regular meeting will be May 13, 2014 at 5:15 pm


                                                                           Submitted by Terry Ripple, Secretary


May 13th, 2014

President Debbie Herbert called the meeting to order at 5:29 pm. Trustees in attendance included: Debbie Herbert, Linda Williams, Anna Gregory, Anna Jesse and Terry Ripple. Cathy Murray was absent. Librarians Kay Burrous and Vicki Carr were also in attendance.

The Minutes of the April 08th, 2014 meeting wer approved as distributed.

The Treasurer's Report for April 2014 was approved as distributed. Anna Gregory explained that she is corresponding with the state to correct an incorrect tax bill.

The Librarians Report was given.

The Summer Reading Program is ready to go. Peggy Carson has made darling "Pets" to be used as prizes for the program. Each trustee will send her a personal thank you. The library staff is excited and everything is ready to go.

Kay showed us a copy of the new "Standards Book" and explained that they "Edge Assessment" must be completed and sent with the Per Capita Grant request.
Board members were given a copy of the Management Resource Sharing Handout. The trustees are to read this and be ready to discuss it at the next meeting.
Kay also informed the board that at least one staff and one board member must attend one instructional course (ex. Webinar) to qualify us for the Per Capita Grant. Kay will get us dates and more information.
Kay also mentioned the possibility of receiving monies from gambling revenues. It was unclear if or how this could affect our district. Kay is going to make some phone calls and inquiries.

We also were informed about receiving a "Sticky Receipt" printer from the Illinois Heartland Library System.

There was discussion about possibly needing to purchase new computers. Our computers ar still using the XP operating system which is outdated and probably at risk. Kay will be speaking to Steve about what we might need to do to remedy this.

The Library Meeting Room carpet has been cleaned. We are waiting on the installation of our new windows to clean the remaining carpets. Kay presented the board with the estimate for cleaning and Scotch Guarding the carpets.

Review of policies was tabled.

There was discussion about the Non-Resident card. Anna Gregory made a motion to leave the cost at the current charge of $105. Linda Williams seconded the motion. The motion carried.

Children's Book Week is this coming week. Posters are up and candy has been sent to the teachers.

A motion to adjourn was made by Linda Williams. It was seconded by Terry Ripple. The meeting adjourned at 6:22 pm.

                              Our next regular meeting will be June 10th, 2014 at 5:15 pm.




                                                                                                    Submitted by Terry Ripple, Secretary
                                              

June 10th 2014

President Debbie Herbert called the meeting to order at 5:27 pm. Trustees in attendance included: Debbie Herbert, Linda Williams, Anna Gregory and Terry Ripple.  Cathy Murrary and Anna Jesse were absent. Librarians Kay Burrous and Vicki Carr were also in attendance.

The minutes of the May 13th meeting were approved as distributed.  

The Financial Report for May 2014 was approved as distributed.  Anna is still working to get our tax bill corrected.

The Librarians Report was given.  The Summer Reading Program registration has begun.  The program gegins the 18th.

Kay reported to the board that a book sent to the Camden City Library in New Jersey was not returned to us.  The cost of the book is $7 and not really worth the effort to recoup from that library.  Terry Ripple made a motion that we waive the $7 charge.  Anna Gregory seconded the motion.  The motion passed.

Review of policies was tabled.

The Personnel Committee (Debbie Herbert, Linda Williams and Terry Ripple) will meet Thursday, June 19th at 5:15.

Kay Burrous and Ann Gregory continue to work on the End of Fiscal Yeal Annual Report.

The board reviewed Chapter 7(Collection Management and Resource Sharing) for the per capita grant.  It was noted that we cannot fulfill some of the standards due to our budget limitations.  Debbie Herbert will write a paragraph explaining this for the per capita grant.

The June book sale that will be held at the Macon Street Fest was discussed.  The Friends of the Library are taking care of this for us.  Books will be placed in boxes on a trailer so they can be easily moved at night.  There are several young volunteers to help with this as well.

During the review there were ideas about ways to promote the Library during the Macon Street Fest and possibly a continuing "Did You Know" promotion in the library highlighting local history.

It was rreported that the previously mentioned "gambling money" goes to the city.  We need to ask them about that.  It was also mentioned that TIF money should be investigated.

The Secretary's Book Audit will be done in July.

Kay inquired about having the trees trimmed.  The board agreed for her to call Ryan Murrary to take care of that.

A motion was made by Anna Gregory to adopt the Prevailing wage and publish and file the notice.  Terry Ripple seconded the motion:  Roll call vote:  Debbie Herbert y, Anna Gregory y, Linda Williams y, Terry Ripple y.  Motion carried 4 ayes, 0 nays.

A motion was made by Linda Williams to adopt and publish the list of dates, trustees and librarians for 2014-2015 with the following change:  The November 11, 2014 meeting date was changed to November 18, 2014 due to Veterans Day.  The motion was seconded by Terry Ripple.  Motion passed.

A motion was made by Anna Gregory to adjourn.  Linda Williams seconed motion.  Motion carried.  The meeting was adjourned at 6:30 p.m.


Our next regular meeting will be July 8, 2014 at 5:15 pm.



                             

                                                    _______________________________
                                                    Submitted by Terry Ripple, Secretary



 

                July 8th, 2014



President Debbie Herbert called the meeting to order at 5:25 pm.  Trustees in Attendance Included:
Debbie Herbert, Linda Williams, Anna Gregory, Anna Jesse and Terry Ripple.  Cathy Murray was absent. Librarians Kay Burrous and Vicki Carr were also in attendance.

The minutes of the June 10th meeting were approved as distributed.

The Financial Report for June 2014 was approved as distributed.  Anna Gregory did get in touch with state. We have a credit owed to us from this error.

The Librarians Report was given:  Kay had been researching prices for new computers with monitors.  She also reported that Firefox has been installed in all of the computers.  The summer reading program is going very well.

Unfinished Business:  Review of policies was tabled.
The windows are in the process of being installed.  Debbie informed us that the Friends of the Library have $1000 to give to the board to put towards the new windows.

Kay reminded us of the garden statues that were purchased for Joyce Roush and Carol Smith.  Debbie Herbert and some of the other trustees will deliver Joyce her statue this coming Sunday afternoon.  The plaque for the bookcase purchased in Joyce's honor will be placed on the bookcase and photographed to take to Joyce with the statue.

Ryan Murrary has been going some tree trimming for us.  He has asked permission to cut the 3 dead limbs back to the trunk of the tree.  A motion was made by Linda Williams to grant Ryan permission.  It was seconded by Anna Jesse.  The motion carried.

New Business:  A motion was made by Anna Jesse to pass the Building & Maintenance Ordinance.  It was seconded by Anna Gregory.  Roll call vote:  Anna Gregory y, Anna Jesse y, Debbie Herbert y, Linda Williams y, Terry Ripple y.  Motion carried.

Anna Gregory brought to our attention that according to our new auditor, we need to adjust our budget.  As it stands now we will lose almost $5000 per year.  This is due to 5 categories in the budget that allows us to use from those categories only.  The categories are:  Social Security, IMRF, Building and Insurance and Building.  The auditor suggested that we lower the amount in these categories.

Anna Gregory suggested that we purchase a fireproof file cabinet for our payroll files.  A motion was made by Terry Ripple to purchase a fireproof  file cabinet for $840.  Linda Williams seconded the motion.  Motion carried.

A motion was made by Anna Jesse to adjourn.  It was seconded by Linda Williams.  The meeting adjourned at 6:36 p.m.


Our next regular meeting will be August 12, 2014 at 5:15 pm.






                                                                       _______________________________
                                                                       Submitted by Terry Ripple, Secretary

August 12th, 2014



President Debbie Herbert called the meeting to order at 5:27pm.  Trustees in attendance included:  Debbie Herbert, Anna Gregory, Anna Jesse, new trustee Barb Hogan and Terry Ripple.  Cathy Murray and Linda Williams were absent.  Librarians Kay Burrous and Vicki Carr were also in Attendance.

The minutes of the July 2014 meeting were approved as distributed.

The financial  Report for July 2014 were approved as distributed.

The Librarian's Report was given.  Kay shared a thank-you from Joyce Roush.

Unfinished Business:  The review of policies was tabled.
The new windows have been installed and trimmed.  It was noted that the windows still need to be caulked on the outside.

The new fireproof file cabinet has been purchased and is in place.

New Trustee Barbara Hogan was sworn in by President Debbie Herbert.

Vicki Carr's son and Erica (our part-time employee) are to be married on Saturday, April,11 2015.  Kay requested that we close that afternoon so that employees may attend the wedding.  A Motion was made by Terrry Ripple to close at noon on that date.  The motion was seconded by Barb Hogan.  Motion carried. Kay will post a notice in advance about the early closure.

New Business:  Anna Gregory has taken the financial reocrds to the auditor.
Anna also informed us that the Budget Meeting Notice has been published.
The Annual Report has been signed.

Debbie Herbert was called by the school and asked if we would accept the old class photos.  The board agreed that this would be something we would love to keep for the community.

Vicki mentioned a possible grant from Ameren for installation of more efficient lighting.  Anna Gregory volunteered to look into it.

A motion was made by Anna Gregory to adjourn.  It was seconded by Anna Jesse.  The meeting adjourned at 6:00 pm.

Our next regular meeting will be September 9th, 2014 at 5:15 pm.







                                                                         ________________________________
                                                                         Submitted by Terrry Ripple, Secretary

September 9, 2014


President Debbie Herbert called the meeting to order at 5:21 p.m.  Trustees in attendance were:  Debbie Herbert, Linda Williams, Anna Gregory, Anna Jesse, Cathy Murray, Barb Hogan and Terry Ripple.  Librarians Kay Burrous and Vicki Carr were also present.

The Agenda was approved with the following additions:  Approval of the financial report and Annexation.

The minutes of the August 12, 2014 meeting were approved as distributed.

The Financial Report for August 2014 was approved as distributed.

LIBRARIANS REPORT
Kay shared a thank you from a participant in the summer reading program.

Vicki reported that she attended a meeting for the upcoming elections.  Packets for trustee candidates will be available September 23.  The following  trustees are up for reelection:  Debbie Herbert, Terry Ripple, Anna Gregory and Barb Hogan.

The librarians also mentioned the need of a TV for AARP trainings that are held at the library.  We will be looking for a possible donation.

UNFINISHED AND ONGOING
The Review of Policies was tabled.  We will begin next month reviewing "Exhibits and Health Insurance" in the policy books.

The Financial Report was completed by the accountant.  Anna Jesse made the motion to approve the financial report that was submitted.  The motion was seconded by Terry Ripple.  Roll call vote:  Anna Gregory aye, Anna Jesse aye, Debbie Herbert aye, Terry Ripple aye, Linda Williams aye, Cathy Murrary aye, Barb Hogan aye.  Motion carried.  7 ayes, 0 nays.

Anna Gregory explained once again the budget issue concerning the four categories.  The trustees discussed the matter.

The trustees had all received letters concerning the annexation of property (to Decatur) on St. Louis Bridge Road.  There was brief discussion concerning the continuing issue of our financial limits.

NEW

The Budget Ordinance has been published.  A motion was made by Cathy Murray to pass the 2014-2015 Budget.  Barb Hogan seconded the motion.  Roll call vote:  Anna Gregory aye, Anna Jesse aye, Debbie Herbert aye, Terry Ripple aye, Linda Williams aye, Cathy Murrary aye, Barb Hogan aye.  Motion carried 7 ayes, 0 nays.

Debbie told us that she will have to be attednding a webinar for the Edge in order for us to qualify for the per capital grant.  Also we will be required to go through 11 sections of the Edge.  We will do this 1 section per month.

Anna Gregory has done some checking on grants for updated light fixtures.  She will continue to investigate the possibilities.  Vicki will also be checking with school district to see if there is a possibilty of them donating fixtures that are being removed from the buildings.

Anna Gregory reported that Dennis caulk the new windows.

The Class Pictures that were donated to us by the school district are at the library.  The City of Macon has offered to purchase the display for the photos.  Debbie noted that it will nesessary  to catalog the photos in order to keep track of them if patrons wish to borrow them for class reunions ect.

Anna Gregory made a motion to adjourn.  The motion was seconded by Cathy Murrary.  The meeting adjourned at 6:28 pm.

The next meeting will be held October 14, 2014 at 5:15 p.m.




                                                               _______________________________
                                                               Submitted by Terry Ripple, Secretary
October 2014
Vice-President Anna Jesse called the meeting to order at 5:23 p.m.  Trustees in attendance were: Anna Jesse, Anna Gregory, Barb Hogan and Linda Williams.
Not present were members Terry Ripple, Cathy Murrary, and Debbie Herbert.
Librarians Kay Burrous and Vicki Carr were also present.  Debbie Herbert later joined the meeting at 6:38 p.m.

The agenda was approved.  The financial report and minutes from the September 9, 2014 were also approved with the corrected data and re-classification of $61.91 from furniture and equipment to technology.

LIBRARIAN'S REPORT

Kay shared with the board a letter of resignation from Erica Funk.  Anna Gregory made a motion  to accept the resignation.  The motion was seconded by Anna Jesse.  Motion carried.

Board members were quite pleased by the circulation numbers for September.  It was reported by Kay numbers were up due to visits by the Meridian Primary School.

TRUSTEE/COMMITTEE REPORTS

Kay reported that the Per Capita Grant is in order and ready to be filed.

Vicki reported talking with Dan Brue concerning the possibility of acquiring any of the lights from the old high school building.  Mr. Brue suggested that our electrician take a tour of the high school to see what could be used in our library.

Kay and Vicki both suggested the possibility of having a Voter Registration Drive as a community service project which would also satisfy EDGE.  The drive would be possible as they are already registrars.

UNFINISHED AND ONGOING

The Review of Policies was tabled.  We will begin next month reviewing "Exhibits and Health Insurance in the policy books.

Kay distributed copies of the Holiday Schedule for our approval.. After discussion among board members, it was decided to remove Easter from the Holiday Schedule and add January 20--MLK Day and February 16--Presidents Day.  With these changes in place, Debbie Herbert made a motion to accept these changes Anna Gregory seconded the motion.  Motion carried.

NEW

Vicki prepared and distributed petitions for upcoming Trustee elections.  Debbie Herbert, Anna Gregory, Terry Ripple, and Barb Hogan all need to collect signatures and submit their petitions.

Action was taken to pass the Ordinance Levy.  Anna Jesse made a motion to pass the Ordinance Levy.  Motion was seconded by Debbie Herbert.  Roll call Vote:  Barb Hogan aye, Anna Jesse aye, Linda Williams aye, Anna Gregory aye, Debbie Herbert aye, Motion carried.  5 ayes, 0 nays.

Financial Report has been filed.

Barb Hogan made a motion to adjourn.  The motion was seconded by Anna Gregory.  The meeting adjouned at 6:12 p.m.

The next meeting will be held November 18, 2014 at 5:15 p.m.





                                                                          ___________________________

                                                                         Submitted by Linda Williams,
                                                                         Acting Secretary



November  18, 2014

President Debbie Herbert called the meeting to order at 5:23 p.m.  Trustees in attendance were: Debbie Herbert, Anna Gregory, Anna Jesse, Barb Hogan and Terry Ripple.  Cathy Murrary and Linda Williams were absent.  Librarian Vicki Carr was also present.

The Agenda was approved with the following addition:  Displaying High School, Photos.

The minutes of the October 14, 2014 meeting were approved as distributed.

The Financial Report for October 2014 was approved as distributed.  A Corrected financial report for September was also distributed.

Treasurer, Anna Gregory, was given permission to pay the December bills.

Review of Policies was tabled.

NEW

Vicki told all of  the trustees that are running for re-election that the petitions must be turned in to her by November 22, 2014.  She will turn them into the County Clerk.

Kay is to get us itemized prices for the circulation computer.  It was mentioned that we could possibly replace one of the public computers with the old circulation computer.  Vicki believes that one of our monitors is no longer usable.

ONGOING

Debbie has been pricing possible methods for displaying the Macon High School class photos that were donated to the library.  Dennis Gregory has offered to build us a cabinet.  Debbie also mentioned that she has some volunteers that are willing to clean the photos before they are put into the display.

Anna Jesse made a motion to adjourn.  The motion was seconded by Barb Hogan.  The meeting adjourned at 5:45 p.m.

There is no meeting in December.

The next meeting will be held January 13, 2015 ar 5:15 p.m.



                                                                     _______________________________
                                                                     Submitted by Terry Ripple, Secretary


January 13th, 2015

President Debbie Herbert called the meeting to order at 5:22 pm.  Trustees in attendance included:  Debbie Herbert, Anna Gregory, Anna Jesse, and Terry Ripple.  Librarians Kay Burrous and Vicki Carr were also in Attendance.  Absent were: Linda Williams, Barb Hogan and Cathy Murrary.

The minutes of the November 18th 2014 meeting were approved as distributed.

The Treasurer's Report for November & December 2014 were approved as distributed.

Kay presented the Librarian's Report.
She brought to our attention that we have spent more than normal on school ads.  This was discussed.  It was decided that we will check with Blue Mound Library Board about the possibility of sharing some of the ads.  Anna Jesse will speak to them and report back to us.  In the mean time we will continue to place ads as usual.

The Certificate of Status of Real Estate has been filed by Ed Flynn.  (this is for our tax exempt status)

We will continue the Review of Policies at a later date.

The City of Macon donated $500 to be put towards the building of the photo cabinet for the old class photos that were given to us by the high school.

Vicki reported that the election petitions have been filed.

There was lengthy discussion about the need of new computers and monitors.   It was noted that the grant that we just received ($2828.75) had been earmarked by us for this.  The grant must be used by June 16, 2015.  A Motion was made by Anna Gregory to purchase 2 new computers at $800 each and 3 new monitors at $130 each and have them installed by our computer tech.  It was seconded by Anna Jesse.
Roll call vote:  Anna Gregory y, Anna Jesse y, Debbie Herbert y, Terry Ripple y. Motion carried.

Anna Gregory will check with the bank about the possibility of getting a free monitor.  One of the computers will replace the librarians' main computer.  That computer will be moved to the public computers and one new computer will be used as a public computer.  The oldest public computer will be saved for emergencies.

There was also discussion about purchasing Word Programs for the public computers.  Anna Jesse suggested that we first try Google Docs.  This is free and is what the high school students are using.  Anna is familiar with Google Docs and offered to show the librarians how to use it.

We received a request for a $100 donation from the "Think Outside the Barn" committee.  This is for the booth that they provide at the Farm Progress Show. The board felt it important to support this booth as we are a farm community. This is also a valid addition to our Edge Report.  A motion was made by Terry Ripple to donate $100 to the "Think Outside the Barn" committee.  Anna Gregory seconded the motion.  The motion carried.

We also received a request from the Macon Fire Department for a donation towards the new firehouse project.  A Motion was made by Anna Gregory to donate $100 to the South Macon Township Fire Department.  Anna Jesse seconded the motion.  The motion carried.

A motion was made by Anna Gregory to adjourn.  It was seconded by Anna Jesse.  The meeting adjourned at 6:21 pm.


Our next regular meeting will be February 10th, 2015 at 5:15 pm.



                                                                     ________________________________
                                                                      Submitted by Terry Ripple, Secretary
February 10th, 2015




No minutes due to lack of quorum!





Debbie M. Herbert, President




March 10th, 2015


Vice President Anna Jesse called the meeting to order at  5:25 p.m.  Trustees in attendance were: Linda Williams, Anna Gregory, Anna Jesse, Barb Hogan and Terry Ripple. Libraians Kay Burrous and Vicki Carr were also present.  Debbie Herbert entered the meeting at 5:43 p.m.  Absent was Cathy Murray.

The minutes of the January 2015 meeting were approved as distributed.  There was no quorum at the February meeting so no minutes were taken.

The Financial Report for February was approved as distributed.

LIBRARIANS REPORT
Vicki gave the librarians report.

National Library Month is coming up in April.  Plans have been made for a Senior Citizen Program April 1st and Rick Eugene Brammer is to present The Wand Show April 15 at 6:00 p.m. for National Library Week.

The theme for this year's Summer Reading Program will be "Read to the Rhythm".

A Second page has been added to our website.

Because there is so much going on in April and June with National Library Month and the Summer Reading Program, there is nothing planned at this time for Children's Book Week in May.

The Trustees and Librarians worked on our Edge Assessment.

Anna Gregory made a motion to adjourn.  It was seconded by Terry Ripple.  The meeting adjourned at 6:04 p.m.

The next meeting will be held April 14th , 2015 at 5:15 p.m.







                                                                           ________________________________
                                                                            Submitted by Terry Ripple, Secretary

April 14, 2015


President Debbie Herbert called the meeting to order at 5:15 p.m.  Trustees in attendance were:  Linda Williams, Anna Gregory, Barb Hogan and Terry Ripple.
Librarians Kay Burrous and Vicki Carr were also present.  Absent were Anna Jesse and Cathy Murrary.

The minutes of the March 10, 2015 meeting were approved as distributed.

The Financial Report for March was approved as distributed.  We have received our Per Capita Grant Money of $2,828.75.

LIBRARIANS REPORT
Vicki gave the librarians report.

A review of Per Capital Requirements was done.

A motion was made by Linda Williams to nominate the following slate of officers:
President:  Debbie Herbert
Vice President:  Anna Jesse
Treasurer:  Anna Gregory
Secretary:  Terry Ripple

Barb Hogan seconded the motion.  The motion passed 5 ayes 0 nays

Trustees worked on reviewing of policies.  We will continue next month.

There was discussion on the Edge Assessment scoring.

Statements of Economic Interest have been filed.

A motion was made by Terry Ripple to adjourn.  It was seconded by Barb Hogan. The meeting adjourned at 6:38 p.m.

The next meeting will be held May 12th, 2015 at 5:15 p.m.



                                                          _____________________________________
                                                          Submitted by Terry Ripple, Secretary

May 12th, 2015


President Debbie Herbert called the meeting to order at 5:24 pm.  Trustees in attendance included:  Debbie Herbert, Linda Williams, Anna Gregory, Barb Hogan and Terry Ripple.  Cathy Murray and Anna Jesse were absent.  Librarians Kay Burrous and Vicki Carr were also in attendance.

The minutes of the April meeting were approved as distributed.

The Treasurer's Report for April was approved as distributed.

The Librarians Report was given,  The Summer Reading Program preparations are going well.  Some very exciting things have been planned.  We have volunteers ready to help again this year.

The newly elected officers were given the oath of office.  President Debbie Herbert, Treassrer Anna Gregory and Secretary Terry Ripple.  Vice President Anna Jesse was not present to take the oath.

It was noted that the trustees will need to do updates of FOIA and OMA.

The following committees were appointed:
Personnel committee:  Anna Gregory, Barb Hogan, Terry Ripple and Debbie Herbert.  This committee will meet following the June 9th meeting.

Audit Committee:  Barb Hogan and Linda Williams.

There was discussion about our Non-Resident card.  A Motion was made by Terry Ripple to leave our fees as they are.  The motion was seconded by Anna Gregory.  Roll Call Vote:  Anna Gregory y, Debbie Herbert y, Terry Ripple y, LInda Williams y, Barb Hogan y.  Motion carried.

Review of policies will be continued at a later date.

A motion was made by Anna Gregory to adjourn.  It was seconded by Barb Hogan.  The meeting adjourned at 5:55 pm.

Our next regular meeting will be May 9th, 2015 at 5:15 pm.



                                                              ________________________________
                                                               Submitted by Terry Ripple,  Secretary

June 9th, 2015



President Debbie Herbert called the meeting to order at 5:22p.m.  Trustees in attendance included:  Debbie Herbert, Anna Jesse, Anna Gregory and Barb Hogan.  Cathy Murray, Terry Ripple and Linda Wiliams were absent.  Librarian Kay Burrous was also in attendance.

The minutes of the May meeting were approved as distributed.

Discussion on FOI and OMA and was decided that testing must be done every year and needs  to be taken within 90 days after election.

The Treasurer's Report  given and stated this is last month of our fiscal year. Report approved as submitted.

Letter received from Stephen Bean and tax rate was discussed.  South Macon Property Tax Limitation is at 0.16537 tax rate for 2015.  Attorney and Stephen Bean approved of rate for the library.  There was discussion on the Per Capita Grant.

The Librarian's report was given.  The Summer Reading Program preparations are going well.  Summer reading has 35 signed up.  Volunteers signed for the Macon Street Fest.

Adoption of Meeting Dates approved and motion made by Anna Gregory and seconded by Barb Hogan.

Bookcases were donated by Meridian High School and Thank You card to be sent out.

Anna Jesse appointed under Oath of Office for Vice President.

Discussion on Prevailing Wage Ordinance.  A Motion made by Anna Gregory and Seconded by Anna Jesse.  Roll Call Vote:  Anna Gregory y, Anna Jesse y, Debbie Herbert y, Barb Hogan y, Motion carried.

Librarian Kay Burrous reported that T.S. Ballance Testamentary Trust donated to the library.

A Motion made by Anna Gregory to adjourn.  It was seconded by Anna Jesse. The meeting adjourned at 5:58 p.m.

Next meeting will be July 14th, 2015


                                                                                           ______________________
                                                                                           Submitted by Barb Hogan

July 14, 2015

President Debbie Herbert called the meeting to order at 5:22p.m.   Trustees in attendance included:  Debbie Herbert, Anna Jesse, Anna Gregory, Linda Williams and Barb Hogan.  Cathy Murray was absent.  Librarians Kay Burrous and Vicki Carr were also in attendance.

The minutes of the June meeting were approved as distributed.

The Treasurer's Report given and Financial Report approved and submitted.

The Librarians Report was given.

Vicki Carr reported that Texas Roadhouse came and presented entertainment for the library with great success for the children.  There was discussion of having a family night at The Texas Roadhouse to raise money for the library.

Debbie Herbert read a letter from Terry Ripple on resignation from the board and was accepted.

Library has had some vandalism and discussion of needing cameras to help prevent further damage from happening again.  Debbie Herbert will check into this.

Also Fire Alarms need to be checked and Anna Gregory will call to have that done.

Discussion of building  Maintenance Fund set at 2%.  A motion made by Anna Jesse and seconded by Linda Williams.  Roll Call Vote: Anna Gregory y, Anna Jesse y, Debbie Herbert y, Linda Williams y, and Barb Hogan y.  Motion carried.

Kay Burrous brought to out attention that the library needs new Compliance Posters for Posting Requirements for Federal and State Labor Laws.  She will look into the cost of posters and what the library should be posting.

Anna Gregory made a suggestion that next year at Macon Street Fest we could have drawings for books to bring more interest to the library and library booth.

A motion made by Anna Gregory to adjourn.  It was seconded by Barb Hogan. The meeting adjourned at 6:25pm.

Next meeting will be Auguest 11th, 2015


                                                                                         _______________________
                                                                                           Submitted by Barb Hogan
August 11, 2015


President Debbie Herbert called the meeting to order at 5:15pm.  Trustees in attendance included: Debbie Herbert, Ann Jesse, Linda Williams and Barb Hogan.  Cathy Murrary and Anna Gregory were absent.  Librarian Kay Burrous and Vicki Carr were also in attendance.

The minutes of the July meeting were approved as distributed.

The Librarians Report was given.

Vicki Carr reported that the Summer Reading Program was a success.  There were sixty (60) children signed up for the program and fifty one (51) did the reading with forty (40)  finishing the program.  There was discussion to consider next year to have a Swim Party at Blue Mound Pool for the children.

Budget is finished and will be published in the Golden Prairie News.  Budget report was approved.

Kay Burrous reported the Compliance Posters were ordered and will be posted in the library.

Fire alarms were checked as requested.

Kay Burrous reported we will be receiving a bid for air conditioning repair from Jesse's Heating and Air Conditioning for discussion at the next meeting.

A motion made by Anna Jesse to adjourn.  It was seconded by Linda Williams. The meeting was adjourned at 5:40 pm.

Next meeting will be September 08, 2015.




                                                                                           ______________________
                                                                                           Submitted by Barb Hogan


September 8, 2015

President Debbie Herbert called the meeting to order at 5:22pm.  Trustees in attendance included: Debbie Herbert, Anna Jesse, Linda Williams, Barb Hogan, and Cindy Ruot.  Cathy Murray was absent.  Librairian Kay Burrous was present and Vicki Carr was absent.

The minutes of the August meeting were approved after two (2) corrections were made.

Cindy Ruot was given The Oath of Office to become Trustee.

The cabinet for photos should be finished by next week. This will be the display for senior photos of Macon High School.  Debbie Herbert has volunteers to clean the photos before installing them into the cabinet.

The amount of $3,100.00 was paid on the loan for new windows.  This amount was for interest and principal.

Librarian's report was given by Kay Burrous.

Budget was approved after discussion and published in Golden Prairie News for public review.
Motion made to approve budget by Anna Jesse and seconded by Bard Hogan.  
Roll call:  Anna Gregory y, Anna Jesse y, Debbie Herbert y, Barb Hogan y, Linda Williams y, and Cindy Ruot y.

Tax levy was discussed and Anna Gregory checked with the Macon County Court House and we are fine with our levy estimation.

Freedom Information Act (F.O.I.A.) report has been finalized and sent in.
Board of Trustee Compensation was wrong with this clause:  Board Members using thier own vehicle for travel to and from Library System events will be reimbursed at the rate allowed by the IRS.  There is no compensation.  Anna Gregory filed the correction.

Air conditioning unit needs to be replaced because of crack and leaking Freon. Estimation of repair will be $3485.00 to replace one unit with the damage. Jesse's Heating and Air presented an efficiency control that could be added for the cost of $85.00 extra.  Warranty will be one (1) year on labor and ten (10) years on parts.
Motion was made by Anna Gregory to replace air conditioning and have efficiency unit installed with it.  Total cost would be $3570.00 and Linda Williams seconded the motion.
Motion to approve with Roll call:  Anna Gregory y, Anna Jesse y, Debbie Herbert y, Barb Hogan y, Linda Williams y, and Cindy Ruot y.

The 2015 Annual Report was submitted and acknowledged by the State Library by Kay Burrous.

A motion made by Linda Williams to adjourn.  It was seconded by Anna Gregory. Meeting was adjourned at 6:10.

Next meeting will be October 13, 2015.



                                                                             ______________________
                                                                             Submitted by Barb Hogan

  October 20, 2015

President Debbie Herbert called meeting to order at 5:20 pm.  Trustees in attendance included:  Debbie Herbert, Anna Gregory, Linda Williams, Cindy Ruot,
Barb Hogan; Cathy Murray and Anna Jesse were absent.  Librarians Kay Burrous and Vicki Carr were present.

The minutes of the September meeting and Financial Report were approved.

Debbie Herbert reported that a second thermostat had to be in stalled  with the installation of air conditioning unit to complete unit that was being installed.

Librarian's report was given by Kay Burrous,  She stated that checkouts and computer usage was down this month due to school starting for the students.

Vicki Carr presented that all the books are marked for AR. The Librarians would like to have Next of Kiln Art Studio come and present Christmas Santa Project for the children.  This will cost $5.00 per person to do the art project.  The planning project will be either the first or second Wednesday in November.  The library will pay for the project with Summer Reading funds.

Kay Burrous is working on the Per Capita Grant and should be finished by next meeting.  She is working on giving information for the Americans with Disabilities Act:  such as web site and web address.

Anna Gregory presented the Levy Ordinance.  Motion made by Linda Williams to pass Levy Ordinance and Barb Hogan seconded.
Roll Call: Anna Gregory (y), Debbie Herbert (y), Linda Williams (y), Barb Hogan(y), and Cindy Ruot (y).

Debbie Herbert to write report for Illinois Public Library Per Capita and Equalization Aid Grant. Memorial sent to St. Jude for Keith Wise.

Motion made by Anna Gregory to adjourn and Cindy Ruot seconded the motion. Meeting adjourned at 6:00 pm.
Submitted by Barb Hogan


                                                                                               ______________________
November 10, 2015

President Debbie Herbert called the meeting to order at 5:15 p.m.  Trustees in attendance included:  Debbie Herbert, Anna Jesse, Barb Hogan and Cindy Ruot.
Cathy Murray, Anna Gregory and Linda Williams were absent.  Librarian Vicki Carr was present and Kay Burrous was absent.

The minutes of the October meeting and treasurer's report were approved.

Vicki Carr gave the librarian's report.

Vicki Carr reported that 15 children attended the Next of Kiln Program.   Vicki would like to do another program for the children maybe for Mother's Day.  She reported on the program for the adults to rate new books that they read; so we could use this for the Edge program.

Vicki talked about the summer reading program.  It has been named Read for the Win.  The board will have more discussion on the program and more facts will be given on the E Rate to see how we can use this program.

We received a Thank you card from Judy Wise.

There will be no meeting in December,  The Holiday Schedule was reviewed. Barb Hogan made a motion to approve and Cindy Ruot seconded the motion.

Since there will be no meeting in December a motion was made by Cindy Ruot and seconded by Anna Jesse for approval of paying December bills.

Cindi Ruot's address needs to be corrected for mailings.

Anna Jesse made a motion to adjourn and Cindy Ruot seconded the motion.  
Meeting adjourned at 5:40 p.m.

The next meeting will be January 12th, 2016.



                                                                                            ______________________
                                                                                            Submitted by Barb Hogan
January 12, 2016

President Debbie Herbert called the meeting to order at 5:20pm.  Trustees in attendance included:  Debbie Herbert, Anna Jesse, Barb Hogan, and Anna Gregory.  Cathy Murray, Cindy Ruot, and Linda Williams were absent.  Librarians Vicki Carr and Kay Burrous were present.

The minutes of the November meeting and treasurer's reports for November and December were approved.

Kay Burrous reported on Thank you cards that were received.  They were as follows:  St Jude Donation to the Wise Family, Thank you from the New Yearbook Staff and Thank you from Outside the Barn from the Farm Progress Show.
Kay also reported on memorial donations to the Library by Helen Binkley Family toward donations for new books for the library.  Memorial stickers will be placed in all the books.  Thank you notes will be sent to all donors.
The decision will be made later if the library will put half in children's and half in adult books or distribute the money differently.

An appraisal was given on maintaining security by Wareham Security Co. of Taylorville for approval of $190.00 per year.  Motion made by Barb Hogan and seconded by Anna Jesse.  All trustees approved of motion.

Kay reported that Mrs. Shasteen and Mrs. Nicholls will come and put photos in the new bookcase.
Circulation stayed that same for the library this month.

Kay reported that the OSHA Report was finished and filed.  Usually we have over 4,500 working hours for all employees but this year 3,797 working hours was reported.  Anna Gregory verified that the Tax Exempt was finished.

Vicki Carr discussed that the library would like to have another Next of Kiln Art Studio for the students again and also possibly for the ladies.

We will have a discussion at a later time on Summer Reading Program before the summer program starts.

Motion made to adjourn by Anna Jesse and seconded by Anna Gregory.
Meeting adjourned at 5:45.

Next meeting will be February 9th at 5:15pm.


                                                                                    _________________________
                                                                                    Submitted by Barbara Hogan

February 09, 2016

No meeting held on Feb. 09, 2016 due to lack of quorum.



                                                                                         Barbara Hogan, Sec.

March 8, 2016
         
President Debbie Herbert called the meeting to order at 5:20 pm.  Trustees in attendance included: Debbie Herbert, Anna Jesse, Barb Hogan, Anna Gregory, Cathy Murray, Cindy Ruot, Linda Williams was absent.  Librarian Kay Burrous was present.

The minutes of the January and February meetings were approved.  Also approved were the financial reports for January and February.

Kay Burrous reported on sending out fines on books that are not returned.  This fine is set for not returning the book and the fine goes to the cost of replacing the book for the library.

Kay also reported on memorial donations given to the Library by the loss of Helen Binkley toward new books for the library.  A list will be sent out to Mrs. Binkley's daughter for the memorials that were given in her name.  Also, a decision was made to spend half of donation on adult books and the other half on children's books.

Summer reading program is getting started.  Macon and Blue Mound will go together on some programs this summer.  There will be a pool party and we approved to furnish ice cream at the party.  There will be discussions in months to come on other activities for summer reading program.

It will be decided next month if and when to have Next of Kiln Art Studio for the reading program and for the adults.

The decision was made that Bright Start will be able to hold their meetings in the library during the summer.  This program is for children from birth to Pre-K along with a parent to the child.

Outside the Barn has asked for donations for the next Farm Progress show in 2017.  They will be asking for good used paperback books for the show.

Motion made to be adjourned by Anna Jesse and seconded by Cindy Ruot.

Meeting adjourned at 5:45.



                                                                                    _________________________
                                                                                    Submitted by Barbara Hogan
April 12, 2016

President Debbie Herbert called the meeting to order at 5:20 p.m.  Trustees in attendance included: Debbie Herbert, Barb Hogan, Anna Gregory, Cathy Murrary, Cindy Ruot, and Librarian Kay Burrous were present.  Anna Jesse, Linda Williams and Librarian Vicki Carr were not present.

The financial report and minutes were approved.

Kay Burrous reported on misbehavior by a LIbrary patron to one of the Librarians.  The board appoved to let the patron come back to the library since an apology was made to the Librarian.

Kay reported that the Next of Kiln Art Studio will be at the library on Wednesday April 27th from 6:00 p.m. until 9:p.m.  Deadline to sign up for the art class will be April 20th.  Cost will be $20.00 per person per item made by each individual.  
Drinks and snacks will be furnished.

Next month we will discuss the Per Capita and Equalization Grants.  The board needs to read over three (3) highlighted areas on the literature that was passed out.

Kay reported that the T. S. and Juanita Ballance Foundation donated $3000.00 to the library.  There was discussion on the outside light posts.  The light posts have been vandalized and need to be repaired,  Debbie suggested that an assessment of cost be obtained for new light posts for the outside.

A motion was made by Anna Gregory and seconded by Cindy Ruot to adjourn meeting.

The meeting adjourned at 5:45 p.m..


                                                                                       _________________________
                                                                                       Submitted by Barbara Hogan


 May 17, 2016


President Debbie Herbert called the meeting to order at 5:15 p.m.  Trustees in attendance included: Debbie Herbert, Barb Hogan, Anna Gregory, Cindy Ruot and Linda Williams.  Librarians Kay Burrous and Vicki Carr were present.  Anna Jesse was not present.

The April minutes and April financial report were approved and the March financial report was revised and approved.

Vicki Carr gave the Librarian report on the summer reading program.  Title for  program will be "Read for the win".  Registration will be June 13th - June 18th the library will be working with Blue Mound Library this year.  Additional promotion such as flyers will be sent out with report cards.
Children Book week will be May 2-8, 2016.

Vicki and Kay reported that the Next of Kiln Art Studio was a success for the library on making plates.  Thirteen (13) attended the art class.
At next month's  meeting the Board would like to discuss having the Next of Kiln again in July.

The Board had the discussion on the fee for Non Resident Cards.  The formula comes out as $107.19  per family.  We decided to stay with our current fee of $105.00 per family per year.  Motion made by Barbara Hogan to keep the same fee and Anna Gregory seconded the motion.  Roll call of approval:  Debbie Herbert y, Barbara Hogan y, Linda Williams y and Cindy Ruot y.

Anna Gregory passed out forms to look over showing recaps on where expenses were and how it was projected for the year.

Debbie Herbert was asked by resident if they could take out Class Pictures from the library.  Discussion on rules to back up getting the photos back and in condition that the photos left building in.
Rules as follows:
1. Pick up the day before needed. (if needed on Saturday could pick up Friday.)
2. Bring back on Monday.
3. Leave printed copy of driver license for ID and address.
4. Signature needed on the form that the library will provide.
There will be more discussion on this at the next meeting.

Meridian High School is giving the library the year books from Macon High School that the library does not have in the collection.  They will be exhibited on shelves in the library.

Debbie picked Barbara Hogan, Anna Gregory, and herself for the personnel Meeting to be in June after the June Meeting is held.

Reviewed the policy for the Per Capital Grant and went over the Access Core Standards.

The library will donate books to the Macon Street Fest for them to receive donations from the books for Street Fest.  If books not checked out for five (5) years in library they will be donated.

Linda Williams made a motion to adjourn meeting and Cindy Ruot seconed the motion.
Meeting adjoured at 6:20 p.m.





                                                                                       ________________________
                                                                                      Submitted by Barbara Hogan                                                                 June 14, 2016


Vice President Anna Jesse called the meeting to order at 5:15 pm.  Trustees in attendance:  Anna Jesse, Barb Hogan, Anna Gregory, Cindy Ruot, and Linda Williams.  Cathy Murray, and Debbie Herbert were absent.  Librarians Vicki Carr and Kay Burrous were present.

The minutes of the May meeting and treasurer report were approved.

Personnel Committee will meet in July with Debbie Herbert, Barb Hogan, and Anna Gregory.

Prevailing Wage was adopted.  Motion made by Cindy Ruot and seconed by Linda Williams.  Roll call of Trustees, Anna Gregory y, Anna Jesse y, Barb Hogan y, Linda Williams y, and Cindy Ruot y.

Vicki Carr reported that summer reading program had eighteen (18) members to sign up.  Next of Kiln Art Studio will come and do a program for the summer reading program.  They will be making Olympic Medals since the title for program is "Read for the win".

There will be a program for the ladies again on July 13th from 6:00p.m. until 9:00p.m. They will be making plates of their choice.

Meeting dates for Library Meeting were approved.  Motion made by Linda Williams and seconded by Barb Hogan.  Roll call:  Anna Gregory y, Anna Jesse y, Barb Hogan y, Cindy Ruot y, and Linda Williams y.

Fiscal year is ending June 30, 2016 for the library.

Computers were upgraded to Windows 10 that were possible.  There were two (2) that were not able to take application.  During process of updating, decision was made that computer would not turn off and on properly by computer technician.
Price of new computer cost will be $1,125.00 including upgrading fee.  Computer actual cost will be $705.00 and upgrading fee is $420.00.

Motion made by Linda Williams to purchase new computer and Anna Gregory seconded the motion.  Roll call as follows on approval:  Anna Gregory y, Anna Jesse y, Barb Hogan y, Linda Williams y, and Cindy Ruot y.

Motion made to adjourn meeting at 5:45 p.m. by Anna Gregory and seconded by Barb Hogan.




                                                                                          _____________________
                                                                                           Barb Hogan, Sec.

  July 12, 2016

Debbie Herbert called the meeting to order at 5:20 p.m.  Linda Williams, Barbara Hogan, Anna Gregory and Debbie Herbert were present.  Cathy Murrary, Cindy Ruot and Anna Jesse were not present.  Vicki Carr and Kay Burrous were both present.

Vicki had reported that (51) fifty one children signed up for the reading program. Twenty four (24) children showed up for the last reading program.  Sponsoring get together for the Girl's soft ballTeam on July 13 at 12:30. p.m.

Ladies Night for making the plates will be July 13, 2016.  Seventeen (17) ladies have enrolled for the class.

Anna Gregory reported that .02% is the fee for the Building Maintenance Fund Fee which is figured on the taxable property set within the District.
Motion made to approve by Debbie Herbert and seconded by Linda Williams.  
Roll call followed:  Anna Gregory y, Debbie Herbert y, Barbara Hogan y, Linda Williams y.

Kay Burrous reported that she is working on the Annual Report.

Anna Gregory is working on the Annual Budget.

South Macon Fire Dept. has asked for donations for the fire dept.  Decision was made that we would donate twenty five dollars ($25.00) to them.
Anna Gregory made a motion and Barbara Hogan seconded the motion.

Received letter from Sue Scherer on the Illinois State Budget funds telling some of the funds that have been discontinued.

We received check for the amount of $1,744.43 this year for the Per Capita Grant.
This amound is less than last year.

Debbie Herbert and Linda Williams will be on the Committee to audit Secretary book.

The sign out sheet policy was approved for the Class Photos.  Debbie Herbert made the motion and Barbara Hogan seconded.  Roll Call:  Anna Gregory y, Debbie Herbert y, Barbara Hogan y, and Linda Williams y.

Motion made by Linda Williams and Anna Gregory seconded the motion to adjourn the meeting.  Meeting adjourned at 5:45 p.m.



Next meeting will be August 9th, 2016 at 5:15 p.m.


                                                                                              ________________________
                                                                                              Barbara Hogan Sec.


  August  9, 2016

President Debbie Herbert called the meeting to order at 5:15 pm.  Trustees in attendance included: Debbie Herbert, Anna Jesse, Barb Hogan, Cindy Ruot, were present.  Cathy Murray, Linda Williams, Anna Gregory were not present. Librarian Kay Burrous was present and Vicki Carr was not present.

The minutes of July meeting were approved and also approved were the financial report for July.

Kay Burrous reported on Summer Reading Program.  We had forty five (45) to sign up and forty two to read (42) and twenty three (23) finished.  The pool party was a success for Blue Mound and Macon students.

Debbie Herbert and LInda Williams had previously met to go over the Secretary Minutes Book and Debbie reported all meeting minutes were all accounted for.

Next meeting we will have discussion on making budget from Anna Gregory.

New computers have been installed and working for the library.  Three computers were given to the library and new one was purchased.  The new computer has been paid for.

Anna Jesse made the motion to adjourn and Cindy Ruot made a motion to second the motion.

Meeting adjourned at 5:30 and next will be September 13, 2016 at 5:15 p.m.






                                                                                    _________________________
                                                                                     Submitted by Barbara Hogan

September 13, 2016

President Debbie Herbert called the meeting to order at 5:20pm.  Trustees in attendance included:  Debbie Herbert, Barb Hogan, Anna Gregory, Anna Jesse, Linda Wiliams, and Cindy Ruot.  Librarian Kay Burrous and Vicki Carr were present.  Cathy Murray was not present.

The financial report and minutes were approved.  Anna Gregory did make an adjustment on the July financials of $165.00.

Kay Burrous reported problems of printing with our public computers.  We were having issues with our computers.  One computer was wiped out.  Our computer IT person was called to make the repair.  She was notified that maybe the library should consider getting on a plan to replace computers in the future.  But at this time, all computers are fixed and have been updated.  Librarian Kay Burrous did volunteer the library to try different computers for trial runs.

Election packets were passed out to Linda Wiliams, Anna Jesse, and one to be delivered to Cathy Murrary.  Need to have (8) eight signatures for each petition and returned by December 12-December 19, 2016 and between hours of 8-5pm.

Levy Budget has been signed and motion made by Anna Jesse and Seconded by Anna Gregory to pass Levy Budget.
Roll call passed with Anna Gregory y, Anna Jesse y, Debbie Herbert y, Linda Williams y, Barb  Hogan y, and Cindy Ruot y.

Ryan Murray has to increase mowing charge from $35.00 to $55.00 due to the increase of mowing he will have to do.  City of Macon has been mowing some of the Library's Property and will discontinue helping with the mowing.  So therefore, Ryan will have more to mow on our property.

Cindy Ruot is the only one who will have to do the Open Meeting Act test for the library this year.

Anna Gregory checked on prices for new posts in front of library that had been damaged.  We can get the same light posts from Dunker Electric for $298.00 each.

Barb Hogan made the motion to purchase the new light posts with donation money we received from T.S. Balance.  Cindy Ruot seconed the motion.

Linda Williams made the motion to adjourn and Cindy Ruot seconed the motion. Meeting adjourned at 6:05 p.m.

Next meeting will be October 11, 2016 at 5:15pm.





                                                                                      __________________
                                                                                      Barbara Hogan, Sec.



  October 11, 2016

Vice President Anna Jesse called the meeting to order at 5:15pm.  Trustees in attendance included:  Anna Jesse, Linda Williams, Cindy Ruot, Anna Gregory and Barb Hogan.  Debbie Herbert and Cathy Murrary were absence.
Librarians Kay Burrous and Vicki Carr were also in attendance.

The minutes of the September meeting and treasure report were approved.

Kay Burrous gave librarian's report.  Also reported on Small Public Meeting with 18 Directors from other libraries attending at Macon Library which they discuss different ideas and issues pertaining to the libraries.

Next Classes for the Next of Kiln will be October 12, 2016 with (10) ten people signed up.

The children's Next of Kiln class will be November 9, 2016 at 6:00 o'clock.

The Levy Ordinance was passed.  Barb Hogan made a motion to pass and Cindy Ruot second the motion.  Roll call taken and passed.  Anna Gregory y, Anna Jesse y, Barb Hogan y, Linda Williams y, and Cindy Ruot y.

Anna Gregory will file Levy Ordinance Tax 16.03 and will put Financials in the newspaper.

State Comptroller-Audit has to be filed by December 2016.

Cathy Murrary declined rerunning for Trustee.

New lights were installed in front of library.

Motion made to adjourn by Anna Jesse and Linda Williams second the motion.

Meeting adjourned at 5:45 p.m.

Next meeting will be November 8th, 2016 at 5:15p.m.




                                                                                            __________________
                                                                                            Barbara Hogan, Sec.

November 8, 2016

Secretary Barb Hogan called the meeting to order at 5:40 P.M.  Anna Gregory, Cindy Ruot, Linda Williams and Barb Hogan were present.  Cathy Murray, Debbie Herbert and Anna Jesse were not present.

Librarians Kay Burrous and Vicki Carr were present.

Minutes and financials reports were approved.

Outside the Barn has asked for donations for the Farm Progress show coming August 2017.  They were asking for donations of books and money.  We decided to wait unit next meeting in Jan. 2017 to decide what to donate.

Holiday Schedule was approved.  Cindy Ruot made a motion to approve and Anna Gregory seconded the motion.

Vicki Carr reported that November 9th the Next of Kiln will be at the library for the children to make Elf ornaments.

Anna Gregory sent notice to discontinue the person who was doing our snow removal.  We will have to find someone else to do snow removal for the library.

Anna Gregory made the motion to adjourn the meeting and Linda Williams seconded the motion.  Meeting adjourned at 6:10p.m.

Next meeting will be January 10th 2017 at 5:15 P.M.


                                                                                 
                                                                                       ________________________
                                                                                      Submitted by Barbara Hogan
January 10, 2017  


Vice President Anna Jesse called the meeting to order at 5:15 pm.  Trustees in attendance included:  Anna Jesse, Cindy Ruot, Anna Gregory and Barb Hogan. Debbie Herbert, Cathy Murrary and Linda Williams were absence.

Trustees filled out Statement of Economic Interest for Macon County Clerk office to be filed.

Librarians Kay Burrous and Vicki Carr were also in attendance.

December Minutes and Financial Report were approved.

Kay Burrous gave report on Circulation figures for November and December.

Kay passed a Thank You card from the Librarians for the Christmas bonus that were given to them.

There will be three (3) Trustees on the ballot to vote for at election time if 2 of them decide to run.  They will be Anna Jesse and Linda Williams which are already Trustees.  Tammy Long will be running as new Trustee for Macon Library Board.

OSHA report has been filed and Cert. of Status of Real Estate was filed also.

Vicki Carr discussed about Book Worm for the First Graders which will start on Feb. 1st.  There will be prizes for the winner for reading most books and Pizza Party given for readers also at the end of  program.  Blue Mound Library and Macon Library will be working together on this reading program.

February 15th is Ladies Night for Next of Kiln class at 6 p.m.  The class will be making bird houses and sign up date is February 1, 2017 to anyone one wants to attend program. The cost will be $26.00 per person.

Trustees decided to table the donation for Outside the Barn since we are not sure what  the money is used for during the Farm Progress show.

Cindy Ruot made the motion to adjourn the meeting and Barb Hogan second the motion.
Meeting adjourned at 5:40 p.m.

The next meeting will be February 14 at 5:15 p.m.



                                                                                           ____________________
                                                                                                 Barbara J. Hogan








                                                






                                                                                                  
     
      Submitted by Barb Hogan     

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